There are several different ways to install network printers. Use the one that is most convenient for you.

Point and Print

Point and Print allows users to install a printer over a network. A user points to a print server by either opening its print queue by using My Network Places, by typing its path name in the Run dialog box on the Start menu, or by starting the Add Printer wizard. Windows 2000 receives printer-specific information from the server that can include:

  • Printer driver files.

  • The name of the server on which printer driver files are stored.

  • Printer model information, which specifies which printer driver to retrieve from the Windows directory on a local computer or on the network.

To install a printer by using Point and Print

  1. Open a Network print server, then open the print servers Printers folder.

  2. Right-click the printer to which you want to connect, and then click Connect .

Add Printer Wizard

The Add Printer wizard walks you through the steps necessary to install a printer.

To install a network printer by using the Add Printer wizard

  1. From the Start menu, point to Settings , and then click Printers .

  2. Double-click Add Printer , and then follow the instructions.

Enter Printer UNCs or URLs at the Run Dialog Box

If you know the name (UNC) or the URL of the printer you want to install, this option allows for a fast, direct installation.

To install a printer by using the Run dialog box

  1. From the Start menu, click Run .

  2. Type the UNC or URL of the printer, and then click OK .

Internet Printers

When planning to connect an Internet printer, you can view all printers available on a Microsoft Internet print server. To view these printers, enter the Internet print servers URL in Internet Explorer. Figure 14.1 is an example of a list of printers available on an Internet print server.


Figure 14.1 Printers Available on an Internet Print Server

For more information about any printer available on a Microsoft Internet print server, click the printers name. This displays a page with information that can include:

  • Printer model

  • Location

  • Comment

  • Network name

  • Documents in the queue

  • Maximum speed

  • Whether color is supported

  • Whether duplexing is available

  • Maximum resolution

Figure 14.2 is an example of a Web page you might find with information about a specific printer.


Figure 14.2 Information About a Printer on an Internet Print Server

To install an Internet printer by using the Connect button

  1. Open Internet Explorer.

  2. Type the print servers URL in Address (for example, http://servername/printers), and then click Go .

  3. Select the printer to which you want to connect, and then click Connect .