Add a New User Account

To add a user account, use the New User Account Wizard. The wizard guides you to add account information, set an initial password, assign the user account to groups, assign a client access license (CAL) to the account, set up e-mail for the user, restrict mailbox size, and redirect the user's Documents folder.


The Windows EBS Administration Console can display and manage a maximum of 1000 user accounts.


You must use an account that is in the Domain Admins group to perform this procedure.

To add a new user account

  1. Click Start, click All Programs, click Windows Essential Business Server, and then click Windows Essential Business Server Administration Console.

  2. Click the Users and Groups tab, click User Management, and then in the tasks pane, click New user account. The New User Account Wizard appears.

  3. Read the Getting started page. If you do not want this page to appear when you run the wizard in the future, select the Do not show me this page again check box. Click Next.

  4. If you do not have a CAL available, a warning message appears on the Check prerequisites page. Without a CAL, the user can log on to the network only from a licensed device. Click Next.

  5. On the Add user information page, do the following:

    1. Type the user's name in the First name and Last name text boxes.
    2. Type the User account name and E-mail address, or select them from the lists.
    3. Type the optional information, if you want to, and then click Next.
  6. On the Set password page, type and confirm an initial password for the user account. Click Next.


    You can click Add after you type the password information, to accept the remaining default settings and to complete the wizard. The wizard uses the settings that were applied when you last created a user account. You can confirm the settings on the Summary page. Proceed to step 11 of this procedure.

  7. On the Assign to groups page, do the following:

    1. Click a group name in the Available groups list. To choose multiple groups, hold down the CTRL key and click the additional groups.
    2. Click Assign to add the user account to the selected groups.
    3. To remove the user account from a group, click the group name in the Member of list, and then click Remove.
    4. Click Next.


    The user account is added by default to the Domain Users group.

  8. On the Assign CAL page, do one of the following:

    • To restrict the user to log on to the network only from licensed devices, click None, and then click Next.


      If you choose to not assign a CAL, the new user may be able to log on to the Windows EBS network from an unlicensed device for up to two hours. After this time, the user must be licensed or must log on to the network from a licensed device.

    • To assign a CAL to the user account, click Standard Edition CAL or Premium Edition CAL, and then click Next. This allows a user to log on to the network from any device.


      The CAL assignment options that are available depend on the CAL packs that are installed and the number of CALs that you have assigned to other user accounts and to devices.

  9. Windows EBS automatically sets up a mailbox for the user account. On the Mailbox page, you can restrict the size of the mailbox. Do one of the following:

    • To set up the mailbox without quotas, click Don't set a mailbox quota, and then click Next.

    • To use the default mailbox quotas, click Use the default quotas, and then click Next.


      To change the default mailbox quotas, see Configure Default Mailbox Quotas.

    • To specify custom mailbox quotas, click Customize the quotas, type a size (in kilobytes) in each of the three boxes, and then click Next.

  10. On the Redirect Documents page, you can redirect the user's Documents folder to a shared folder on the server. Choose one of the following options:

    • To redirect the user's Documents folder, select the Redirect the user's Documents folder to a shared folder check box, and then click Next.
    • To leave the user's Documents folder on the user's client computer, clear the Redirect the user's Documents folder to a shared folder check box, and then click Next.
  11. On the Summary page, verify that all of the settings are correct, and then click Add.


    If you want to change any user information, click Previous to return to a previous page in the wizard. After you make the changes, click Add to return to the Summary page.

  12. The Adding new account page displays all of the tasks that are being performed to set up the new user account.

  13. On the Finish page, click Close.