Office 365 User access to Project for the web and Roadmap

Applies to: Project for the web and Roadmap

An appropriate Project subscription (Project Plan 1, Project Plan 3, or Project Plan 5) is required for your Microsoft 365 or Office 365 users to create a Roadmap or a Project for the web plan. Users assigned with Microsoft 365 or Office 365 subscriptions are allowed to have basic edit access to projects that are shared with them without needing to be assigned a Project subscription.

If your Microsoft 365 or Office 365 user needs to create projects or roadmaps, you'll need to purchase the appropriate Project subscription and assign it to the user.

Note

For more information about Project Plan subscriptions and understand what the capabilities of an Office 365 user are, see the Project service description.

Office 365 subscription with basic edit access

Note

The capabilities listed under Office 365 licenses are currently rolling out. Initially, Office 365 users will have view only access to shared projects, and Office 365 users with an E3 or E5 license can additionally edit percent complete on tasks assigned to them. When all capabilities have been successfully rolled out, Office 365 licensed users will have edit access to the areas described below.

Microsoft 365 and Office 365 users can now edit shared projects, enabling them to collaborate more seamlessly with Project users. These users can access any capabilities where Microsoft Project and Microsoft Planner for the web overlap. For example, the user could edit task name, assign tasks to others, and change the priority and start date of a task. Any non-overlapping fields, such as dependencies or custom fields, would still require a Project license to edit.

Office 365 basic edit access applies to the following families of Office 365 suites and their education and GCC counterparts.

  • Microsoft 365 F3 and Office 365 F3
  • Office 365 E1
  • Microsoft 365 for business
  • Microsoft E3 and Office 365 E3
  • Microsoft E5 and Office 365 E5

Note

The above access applies to projects created in Microsoft Project for the web. Office 365 view access applies to projects created in non-default Dataverse environments in the following families of Office 365 suites and their education and GCC counterparts:

  • Microsoft 365 F3 and Office 365 F3
  • Office 365 E1
  • Microsoft 365 for business

Microsoft 365 and Office 365 users with E3 and E5 licenses in non-default Dataverse environments are able to view as well as mark a task as complete for tasks assigned to them in any project they have permissions to.

Subscription for Project and Dataverse Apps

Within each subscription, there are two apps that can be seen from the Microsoft 365 admin center.

  • Project for Office (Plan X)
  • Dataverse

In the table below, the "Plan" in the title of "Project for Office" comes from the family of Microsoft 365/Office 365 suites that include the “Project for Office” and “Dataverse” apps and directly applies to Project for the web and Roadmap. The “Project for Office (Plan X)” and “Dataverse” apps come with an appropriate Microsoft 365 or Office 365 subscription and provide the underpinnings to view and perform limited edits of plans built in Project for the web. These apps are not separate products and are only included within the Microsoft 365 or Office 365 subscriptions as outlined above in the Office 365 subscription with view access and Office 365 subscription with limited edit access sections.

Project for Office App

Family Subscription Admin center Display Name ID Name
F3 Project for Office (Plan F) 7f6f28c2-34bb-4d4b-be36-48ca2e77e1ec PROJECT_O365_F3
E1 Project for Office (Plan E1) a55dfd10-0864-46d9-a3cd-da5991a3e0e2 PROJECT_O365_P1
E3 Project for Office (Plan E3) 31b4e2fc-4cd6-4e7d-9c1b-41407303bd66 PROJECT_O365_P2
E5 Project for Office (Plan E5) b21a6b06-1988-436e-a07b-51ec6d9f52ad PROJECT_O365_P3
GCC F3 Project for Government (Plan F) c53c4ff0-e968-4b95-a8c9-1b19be57e116 PROJECT_O365_F3_GOV
GCC E1 Project for Government (Plan E1) 54c013b2-44fa-457d-9fd1-3ebab96f2d28 PROJECT_O365_P1_GOV
GCC E3 Project for Government (Plan E3) e7d09ae4-099a-4c34-a2a2-3e166e95c44a PROJECT_O365_P2_GOV
GCC E5 Project for Government (Plan E5) 9b7c50ec-cd50-44f2-bf48-d72de6f90717 PROJECT_O365_P3_GOV

Note

Microsoft 365 for business subscriptions include Project for Office (Plan E1), Project for Office (Plan E3) or Project for Office (Plan E5).

Common Data Service App

Family Subscription Admin center Display Name ID Name
F3 Common Data Service ca6e61ec-d4f4-41eb-8b88-d96e0e14323f DYN365_CDS_O365_F1
E1 Common Data Service 40b010bb-0b69-4654-ac5e-ba161433f4b4 DYN365_CDS_O365_P1
E3 Common Data Service 4ff01e01-1ba7-4d71-8cf8-ce96c3bbcf14 DYN365_CDS_O365_P2
E5 Common Data Service 28b0fa46-c39a-4188-89e2-58e979a6b014 DYN365_CDS_O365_P3
GCC F3 Common Data Service 29007dd3-36c0-4cc2-935d-f5bca2c2c473 DYN365_CDS_O365_F1_GCC
GCC E1 Common Data Service 8eb5e9bc-783f-4425-921a-c65f45dd72c6 DYN365_CDS_O365_P1_GCC
GCC E3 Common Data Service 06162da2-ebf9-4954-99a0-00fee96f95cc DYN365_CDS_O365_P2_GCC
GCC E5 Common Data Service a7d3fb37-b6df-4085-b509-50810d991a39 DYN365_CDS_O365_P3_GCC

See also

Remove Project from the Office 365 App Launcher
Project architecture overview
Office 365 platform service description