Post Deployment Tasks for School Data Sync

Once you've deployed School Data Sync (SDS), there are a number of follow-on tasks that School Districts may want to implement in order to meet security, compliance, or use case requirements. This topic outlines a number of possible and common tasks schools have implemented post deployment. These are optional tasks, but documented for your reference.

In this topic

Hide Office 365 Groups from the GAL

Schools may require that newly created classes are hidden from the Global Address List (GAL) in Exchange Online. Classes may be hidden through PowerShell. Use the instructions below to hide Classes created with SDS from the GAL.

Classes are represented in Office 365 as Office 365 Groups. In Exchange Online, where the GAL is built, they are called Unified Groups. Use the Get/Set-UnifiedGroup cmdlet to manage these groups through PowerShell.

Note

For more information about the cmdlet, see Set-UnifiedGroup.

Hide a single class

  1. Launch PowerShell as an Administrator and connect to Exchange Onlineas shown below.

    $Cred = Get-Credential
    $Session = New-PSSession -ConfigurationName Microsoft.Exchange -ConnectionUri https://ps.outlook.com/powershell/ -Credential $Cred -Authentication Basic -AllowRedirection
    Import-PSSession $Session
    
  2. Once connected, run the command below against the Group you want to hide.

    Set-UnifiedGroup -Identity <guid> -HiddenFromAddressListsEnabled $true 
    

Hide all classes created by SDS

  1. Launch PowerShell as an Administrator and connect to Exchange Online as shown below.

    $Cred = Get-Credential
    $Session = New-PSSession -ConfigurationName Microsoft.Exchange -ConnectionUri https://ps.outlook.com/powershell/ -Credential $Cred -Authentication Basic -AllowRedirection
    Import-PSSession $Session
    
  2. Once connected, run the command below against all SDS-created groups.

    Get-UnifiedGroup -ResultSize Unlimited | ? {$_.Name -like "Section_*"} | Set-UnifiedGroup <groupname> -HiddenFromAddressListsEnabled $true
    

Add a secondary teacher to a class

A school may want to add a secondary teacher to a class or section. The process below allows IT Administrators to make the required changes and add the secondary teacher to a class.

To add a member to a Group

  1. Browse to the Office 365 admin center.

  2. In the left navigation pane, click Groups.

  3. Select a Group.

  4. In the details pane at the right of the screen, click Edit Members and Admins.

  5. Click Add Member.

  6. Search for or select the name of the member you want to add.

  7. Click Add.

Promote a member to admin status

  1. Browse to the Office 365 admin center.

  2. In the left navigation pane, click Groups.

  3. Select a Group.

  4. In the details pane at the right of the screen, click Edit Members and Admins.

  5. Select a member.

  6. In the details pane at the right of the screen, click Give Admin Status.

Overview of School Data Sync

CSV files for School Data Sync

How to deploy School Data Sync by using CSV files

How to deploy School Data Sync by using PowerSchool API

How to deploy School Data Sync using CSV files in the Clever format

How to deploy School Data Sync using CSV files in OneRoster

School Data Sync errors and troubleshooting