SharePoint Modernization scanner reports: Workflow reports

Note

Assessing your workflow 2013 usage should be done using the Microsoft 365 Assessment tool

Excel dashboard

Workflow dashboard

Understanding the ModernizationWorkflowScanResults.csv file

This report contains the following columns:

Column Description
Site Collection Url Url of the scanned site collection.
SiteUrl Url of the scanned web.
Definition Name The name of the workflow definition.
Migration to Flow recommended Indicates whether this workflow is a good candidate for Microsoft Flow migration. The used criteria are: it's not an OOB workflow, it has subscriptions and it's enabled.
Version The workflow version (2010 or 2013).
Scope Workflows are either connected to a site, list or content type.
Has subscriptions Is this workflow being used or is it just defined.
Enabled Is the workflow enabled.
Is OOB Is this one of the OOB workflows that SharePoint Online has. (OOB workflows are never analyzed)
List Title If the workflow is scoped to a list this contains the title of that list.
List Url If the workflow is scoped to a list this contains the url of that list.
List Id If the workflow is scoped to a list this contains the id of that list.
ContentType Name If the workflow is scoped to a content type this contains the name of that content type.
ContentType Id If the workflow is scoped to a content type this contains the id of that content type.
Restricted To 2013 workflows can be restricted to be used exclusively for lists or sites, which is indicated in tis column.
Definition description Workflow definition description.
Definition Id Workflow definition id.
Subscription Name Name of the subscription created for this workflow.
Subscription Id Id of the subscription created for this workflow.
Definition Changed On When was this workflow definition last changed.
Subscription Changed On When was the workflow subscription last changed. (only when used with the WorkflowWithDetailsOnly or Full mode)
Action Count Number of actions detected in this workflow. (only when used with the WorkflowWithDetailsOnly or Full mode
Used Actions List of the unique actions used in this workflow. (only when used with the WorkflowWithDetailsOnly or Full mode
Used Triggers List of the workflow triggers that trigger this workflow to start. (only when used with the WorkflowWithDetailsOnly or Full mode
Flow upgradability % indicating how well the detected actions are upgradable to Microsoft Flow. (only when used with the WorkflowWithDetailsOnly or Full mode
Incompatible Action Count Number of actions that are not compatible with Microsoft Flow. (only when used with the WorkflowWithDetailsOnly or Full mode
Incompatible Actions List of unique actions which are not compatible with Microsoft Flow. (only when used with the WorkflowWithDetailsOnly or Full mode
Change Year Year of last workflow definition change. (only when used with the WorkflowWithDetailsOnly or Full mode
Change Quarter Quarter of last workflow definition change. (only when used with the WorkflowWithDetailsOnly or Full mode
Change Month Month of last workflow definition change. (only when used with the WorkflowWithDetailsOnly or Full mode

Key takeaways from this report

Load the ModernizationWorkflowScanResults.csv into Microsoft Excel and use below filters to analyze the received data

Filter Takeaway
No filter Understand used workflows.
Migration to Flow recommended = TRUE Filter on "Migration to Flow recommended" workflows as these are good candidates to migrate to Microsoft Flow.
Change Year < this year - 2 These workflows have not been touched for a long time...evaluate whether they're still business relevant.
Flow upgradability < 100 Workflows which are using actions that are not 100% compatible with Microsoft Flow