SharePoint Online search administration overview

SharePoint Online has both a classic and a modern search experience. As a SharePoint Online administrator, you can customize and impact the search experiences for users. Learn about the differences between the classic and modern search experiences. You can define searchable managed properties in the search schema, identify high-quality pages to improve relevance, manage query rules and result sources, and remove individual results. You can also evaluate any changes by viewing reports about usage and search.

The changes you make from the search administration page are valid for the whole tenant, but you can also customize search on site collection level and on site level.

How to get to the search administration page

  1. Sign in to Office 365 as a global admin or SharePoint admin.

  2. Select the app launcher icon The app launcher icon in Office 365 in the upper-left and choose Admin to open the Microsoft 365 admin center. (If you don't see the Admin tile, you don't have Office 365 administrator permissions in your organization.)

  3. In the left pane, choose Admin centers > SharePoint.

  4. Choose search in the left pane.

What do you want to do?

Choose this option: To do this:
Manage the search schema
Learn how to create a customized search experience by changing the search schema. In the search schema, you can view, create, or change managed properties, and map crawled properties to managed properties.
Manage search dictionaries
Learn how to manage search dictionaries. You can use search dictionaries to include or exclude company names to be extracted from the content of your indexed documents, or you can include or exclude words for query spelling correction.
Manage authoritative pages
Influence the pages or documents that should appear at the top of your list of search results by identifying high-quality pages, also known as authoritative pages.
Manage query suggestion settings
Learn how to add phrases that you want the system to suggest to users as they search for an item, and how to add phrases that you don't want the system to suggest to users. Also, learn how to turn this feature on or off.
Manage result sources
Result sources limit searches to certain content or to a subset of search results. Learn how to create your own result sources, or change the predefined result sources.
Manage query rules
Improve search results by creating and managing query rules. Query rules can help searches respond to the intent of users.
Manage query client types
Learn how query client types decide in which order queries are performed.
Remove search results
Learn how you can temporarily remove items from the search results with immediate effect. These items can be documents, pages, or sites that you don't want users to see when they search.
View usage and search reports
View usage reports and search reports and see how often your users search, what their top queries are, and which queries they're having trouble getting answers for.
Manage Search Center settings
Choose where searches should go by specifying the URL of your Search Center.
Import and export customized search configuration settings
Learn how to export and import customized search configuration settings between tenants, site collections, and sites.
Manage crawl log permissions
Learn how to grant users or groups read access to crawl log information for the tenant. A typical use case is in eDiscovery, where users may need to check whether crawled content was in fact added to the search index.


Thesaurus isn't available in SharePoint Online.

See also

Search limits for SharePoint Online