Automatically created managed properties in SharePoint Server

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How site columns become managed properties

When you add columns to a SharePoint library or list, you can choose to add regular columns or site columns. For information about the difference between regular columns and site columns, see Introduction to columns. In SharePoint, only site columns that contain values will automatically become managed properties when they are crawled. Regular columns will not automatically become managed properties when they are crawled.

Before you can share content in a library or list with other site collections, you must share the library or list as a catalog, and then start a full crawl of the content. For more information, see "Share a library or list as a catalog" in Configure cross-site publishing in SharePoint Server.

During the crawl of library content, the following actions are performed on the site columns:

  1. A crawled property is created. Spaces are removed from the site column name, and then the following prefixes are added to the site column name to create the crawled property name:

    • For site columns of type Publishing HTML and Multiple line of text: ows_r_ <four letter code>_

    • For site columns of type Managed Metadata: ows_taxId_

    • For all other site column types: ows_q_ <four letter code>_

  2. A managed property is created and mapped to the corresponding crawled property. Spaces are removed from the site column name, and the following items are added to the site column name to create the managed property name:

    • For all site columns of type Managed Metadata, the following prefix is added: owstaxId

    • For all other site column types, the following suffix is added: OWS _ <four letter code> _

Important

The four letter code represents the site column type, not the managed property type. All automatically created managed properties are of type Text.

Examples of automatically created crawled property names and managed property names for site columns without special characters

Site column type Crawled property name Managed property name Data format
Single line of text ows_q_TEXT_SiteColumnName SiteColumnNameOWSTEXT As is.
Multiple lines of text ows_r_MTXT_SiteColumnName SiteColumnNameOWSMTXT As is.
Choice ows_q_CHCS_SiteColumnName SiteColumnNameOWSCHCS The text value of the choice.
Choice (allow multiple selections) ows_q_CHCM_SiteColumnName SiteColumnNameOWSCHCM Selected values separated by semicolon and hash mark — for example, MultiValue 2;# MultiValue 4;#.
Number ows_q_NMBR_SiteColumnName SiteColumnNameOWSNMBR Textual representation of the number. The value will use dot as a decimal symbol.
This format cannot be used in a greater than or less than comparison with other integers. It should only be used when querying for and displaying an exact value.
Currency ows_q_CURR_SiteColumnName SiteColumnNameOWSCURR Textual representation of the number. The value will use dot as a decimal symbol.
This format cannot be used in a greater than or less than comparison with other integers. It should only be used when querying for and displaying an exact value.
Date and Time ows_q_DATE_SiteColumnName SiteColumnNameOWSDATE Textual representation of the date in the format YYYY-MM-DDTHH:MM:SSZ. For example, December 25, 2012, 7 AM GMT is 2012-12-25T07:00:00Z.
This format cannot be used in a greater than or less than comparison with other dates. It should only be used when querying for and displaying an exact date.
Yes/No ows_q_BOOL_SiteColumnName SiteColumnNameOWSBOOL For true, use value 1. For false, use value 0.
Person or Group ows_q_USER_SiteColumnName SiteColumnNameOWSUSER Email, Display name, or Encoded claim. For example, ellenk@contoso.com, Ellen Kessels, or i:0#.w|contoso\ellenk
Hyperlink or Picture ows_q_URLH_SiteColumnName SiteColumnNameOWSURLH URL, description. For example, http://www.contoso.com, Welcome to the home page of Contoso.
Publishing HTML ows_r_HTML_SiteColumnName SiteColumnNameOWSHTML Html escaped enclosed in a paragraph tag. For example, <p>&lt;div&gt;&lt;b&gt;some html &lt;/b&&lt;/div&gt;</p>.
Publishing Image ows_q_IMGE_SiteColumnName SiteColumnNameOWSIMGE Html image tag. For example, <img alt="" src="/sites/pub/SiteCollectionImages/home.jpg" style="BORDER&#58;0px solid;" />.
Publishing Link ows_q_LINK_SiteColumnName SiteColumnNameOWSLINK Html link tag. For example, <a href="http&#58;//www.microsoft.com" target="_blank" title="mytooltip">Microsoft Website</a>.
Managed Metadata ows_taxId_SiteColumnName owstaxIdSiteColumnName See "Data format for Managed Metadata" below.
Integer* ows_q_INTG_SiteColumnName SiteColumnNameOWSINTG Textual representation of the integer.
This format cannot be used in a greater than or less than comparison with other integers. It should only be used when querying for and displaying an exact value.
GUID* ows_q_GUID_SiteColumnName SiteColumnNameOWSGUID Values separated by hyphens, enclosed in brackets. For example, {147C6BA1-709C-4401-964A-27AC36B62C54}.
Grid Choice* ows_q_CHCG_SiteColumnName SiteColumnNameOWSCHCG For each row, row name separated by semi-colon and hash mark, followed by the selected value.
ContentTypeIDFieldType* ows_q_CTID_SiteColumnName SiteColumnNameOWSCTID Name:#ContentTypeID;#
SPS average rating ows_q_RAVG_SiteColumnName SiteColumnNameOWSRAVG Textual representation of the number. The value will use dot as a decimal symbol.
SPS rating count ows_q_RCNT_SiteColumnName SiteColumnNameOWSRCNT Textual representation of the integer.

*Column creation not available through user interface.

Note

Automatic creation of managed properties is not supported for the following site column types: > Lookup > Calculated > Task outcome > Summary Links data > Rich media data for publishing

Data format for Managed Metadata.

To query for items tagged with a Managed Metadata field, you have to use the Unique Identifier for each label. You can find the Unique Identifier for each term in a term set in the Term Store Management Tool, on the GENERAL tab. In addition, the data format that is used in the query has to specify from which level in the term set the query should apply. This specification is set by adding one of the following prefixes to the Unique Identifier:

  • To query for all items that are tagged with a term: GP0|#

  • To query for all items that are tagged with a child of term: GPP|#

  • To query for all items that are tagged with a term from a term set: GTSet|#

For example, let's say that you have a catalog of restaurants around the world. The catalog has a managed metadata site column named Location, which is tied to the term set named World. The term set has the following structure (the GUID for each term is shown in parentheses):

  • World (fc01ae6d-8ed3-4872-9cef-d2199d52d61c)

    • India (c8a43f13-5ea1-45f2-b46d-3a1986a1cbd7)

      • Mumbai (ad491ed9-c21c-46d9-896c-c0d148957c60)

      • Delhi (c195b6e0-9062-446a-9af1-8ec1a642fede)

    • France (17587ed2-8433-45a4-9f4b-6825164fcd09)

      • Paris (01031cfe-2492-47f1-8723-45c63ef70ec9)

      • Lyon (3b2137a9-3c3a-4676-a50a-14f72ab29175)

The catalog entries and examples of queries are shown in the following tables.

Catalog entries for restaurants and locations

Restaurant Location
Restaurant 1 Mumbai
Restaurant 2 Mumbai
Restaurant 3 Delhi
Restaurant 4 Paris
Restaurant 5 Lyon

Query examples

Query for Data format Query will return  
All restaurants in Mumbai GP0 #ad491ed9-c21c-46d9-896c-c0d148957c60 Restaurant 1, Restaurant 2
All restaurants in Delhi GP0 #c195b6e0-9062-446a-9af1-8ec1a642fede Restaurant 3
All restaurants in India GPP #c8a43f13-5ea1-45f2-b46d-3a1986a1cbd7 Restaurant 1, Restaurant 2, Restaurant 3
All restaurants in the World GTSet #fc01ae6d-8ed3-4872-9cef-d2199d52d61c Restaurant 1, Restaurant 2, Restaurant 3, Restaurant 4, Restaurant 5

To display values by label — for example, Mumbai — you have to use the prefix L0|.

Special characters and non-supported characters

If a site column name contains diacritics, such as the German umlaut, or a non-supported character, such as #, these characters are included in the crawled property name, but not in the managed property name.

Examples of automatically created crawled property names and managed property names for site columns with special or non-supported characters

Site column name Crawled property name Managed property name
Germanäö ows_q_TEXT_ Germanäö GermanOWSTEXT
Site_Column# ows_q_TEXT_Site_Column# SiteColumnOWSTEXT

Note

The following Unicode code blocks are considered non-supported characters: Unicode 0000-0021, Unicode 0080 - 00a1, Unicode 2000 - 2070, Unicode ff00 ff10, and Unicode ff1a ff20.

Default site columns for the Product Catalog content type

The Product Catalog list in the Product Catalog site collection has six default site columns associated with its content type. The following table shows the names for these site columns and the names for their crawled properties and managed properties.

Automatically created crawled property names and managed property names for site columns that belong to the Product Catalog content type

Site column name Crawled property name Managed property name
Title Title Title
Item Number ows_q_TEXT_ProductCatalogItemNumber ProductCatalogItemNumberOWSTEXT
Group Number ows_q_TEXT_ProductCatalogGroupNumber ProductCatalogGroupNumberOWSTEXT
Language Tag ows_q_CHCS_ProductCatalogLanguageTag ProductCatalogLanguageTagOWSCHCS
Item Category ows_taxId_ProductCatalogItemCategory owstaxIdProductCatalogItemCategory
Rollup Image ows_r_IMGE_PublishingRollupImage PublishingImage