Manage conference join and leave announcements in Skype for Business Server

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Summary: Learn how to manage conference join and leave announcements in Skype for Business Server.

When dial-in users join or leave a conference, the Conferencing Announcement application can announce their entrance or exit by playing a tone or saying their names. You can change how announcements work by using Skype for Business Server Management Shell and the Set-CsDialinConferencing cmdlet with the following parameters:

  • EnableNameRecording - Determines whether anonymous participants are asked to record their name before entering the conference. The default value is "$true," which means that anonymous participants are prompted to state their name when joining a conference. (Authenticated participants do not record their name because their display name is used instead.)

  • EntryExitAnnouncementsEnabledByDefault - Indicates whether announcements are turned on or off by default. The default value is "$false," which means that by default there are no announcements when participants join or leave a conference. The meeting organizer can override this setting when scheduling a meeting.

  • EntryExitAnnouncementsType - Indicates the action taken whenever a participant joins or leaves a conference for which announcements are enabled. The default value is "UseNames," which means there is an announcement similar to the following: "Ken Myer has joined the conference" when announcements are turned on.

You can configure these settings at the global scope or at the site scope. Settings configured at the site scope take precedence over settings configured at the global scope.

To modify the conference join and leave announcement behavior

  1. Log on to the computer as a member of the RTCUniversalServerAdmins group, or as a member of the Cs-ServerAdministrator or CsAdministrator role.

  2. Start the Skype for Business Server Management Shell: Click Start, click All Programs, click Skype for Business 2015, and then click Skype for Business Server Management Shell.

  3. Run the following at the command prompt:

    Get-CsDialinConferencingConfiguration

This cmdlet retrieves information about whether participants are required to record their name when joining a conference and how Skype for Business Server responds when participants join or leave a dial-in conference.

  1. Run the following at the command prompt:

    Set-CsDialinConferencingConfiguration -Identity <identity of dial-in conferencing settings to be modified>
[-EnableNameRecording <$true | $false>]
[-EntryExitAnnouncementsEnabledByDefault <$true | $false>]
[-EntryExitAnnouncementsType <UseNames | ToneOnly]

In the following example, settings are configured at the site scope for Redmond. Announcements are turned on, but participants are not prompted to say their name when they join a conference. A tone is played when participants enter or leave a conference:

Set-CsDialinConferencingConfiguration -Identity site:Redmond
-EnableNameRecording $false
-EntryExitAnnouncementsEnabledByDefault $true
-EntryExitAnnouncementsType ToneOnly

For more information, including syntax and a complete list of parameters, see Set-CsDialInConferencingConfiguration.