Large teams and external contractors
Visual Studio subscriptions admins are responsible for ensuring that each user who interacts with Visual Studio-licensed software is appropriately licensed with their own Visual Studio subscription.
Typically, modern software organizations include stakeholders from several groups. Identify contacts from each group who can help you keep track of user inventory and changes. Every organization is different, but a typical list of teams involved in development might include:
- Software engineering teams.
- Business teams, including product owners and business analysts.
- Project management teams.
- Quality teams, including QA staff and manual testers.
- IT operations, including pre-production and lab infrastructure managers.
External contractors and partners
External contractors may bring licenses to engage with your Visual Studio-licensed environment. Microsoft Certified Partners may receive a few free Visual Studio subscriptions for their internal use. However, these subscriptions do not cover revenue-generating activities such as developing custom software for a customer. Ask partners to send you a certified letter that explains the licenses they are providing and ones they need you to procure.
- Visual Studio licensing white paper
- Visual Studio Administration and Subscriptions Support
- Volume Licensing terms
- Visual Studio documentation
- Azure DevOps documentation
- Azure documentation
- Microsoft 365 documentation
Learn more about responsibilities for admins: