Productivity insights in Outlook

Note

Exciting news! Productivity insights that are powered by MyAnalytics are becoming broadly available for Office 365 users. This article describes the new capabilities that these users will get.

Did you ever miss an important email or forget a commitment you made to your co-workers? Do meetings and emails tend to take over your calendar? Do you ever wish to see reminders for 1:1 meetings with your manager, direct reports, or other top collaborators? Would you like to be notified if an upcoming meeting doesn't have a quorum?

If your answer to any of these questions is yes, the Outlook add-in provides actionable insights to help you stay on top of your tasks and get more done.

Insights that you might see

Bullet pointLaunch the Outlook add-in by selecting the swirl icon in the ribbon. If you are using Outlook Web App, first open an email message and then select Outlook add-in in the top-right corner of your email message, next to the Reply button. After you launch the add-in, the insights cards are displayed in the right panel:

Insights panel

Privacy by design

The Outlook add-in preserves all the data subject rights afforded by GDPR. The insights users see in the add-in are only available to them. No admin or manager can see those insights. They are computed on the fly based on the user's email and meeting information, and are never stored outside the user's mailbox. Additionally, the add-in begins processing data for insights only when the user first launches it. Learn more about how Microsoft protects your privacy.

Frequently asked questions

Admins might find the following questions and answers of interest:

Q1. Which plans will offer this experience?

Bullet pointMicrosoft 365 E3

Bullet pointMicrosoft 365 Business

Bullet pointOffice 365 E3

Bullet pointOffice 365 E1

Bullet pointBusiness Premium

Bullet pointBusiness Essentials

Note

The aforementioned plans will offer only the experience that is described in this article. Users with E5 and MyAnalytics standalone plans will continue to get the full MyAnalytics experience.

Q2. What is the roll-out plan?

Beginning in late February, 2019, users will be assigned licenses. The add-in functionality will begin rolling out in late March, to give you time to manage your settings. We will update this post once we have confirmed a precise date by which you can start to manage your MyAnalytics licenses. Learn more about license management.

Q3. When will the Outlook add-in become available?

Starting in late March, 2019.

Q4. Will users receive the welcome email and the MyAnalytics email digest?

No. This new experience will offer only the Outlook add-in.

Q5. Will users see MyAnalytics in the App launcher?

No.

Q6. Will anything change for existing users of MyAnalytics?

No.

Q7. How can I turn this off for my users?

To turn this new experience off for users, change their PrivacyMode setting to "Opt-out," as described in Configure the user PrivacyMode setting. After you turn the feature off, users will still be able to see the Insights button in the Outlook toolbar and can opt in if they choose. To prevent users from seeing the Insights button, remove licenses from user accounts with Office 365 PowerShell.