MyAnalytics setup for Office 365 Administrators

The steps in this topic describe how to set up MyAnalytics for the users in your organization. Before you begin setup, complete the following:

To set up MyAnalytics, complete the tasks in this checklist:

Task Owner Outcome
Step 1 - Configure user settings Office 365 Administrators Configure MyAnalytics for each user in your organization.
Step 2 - Assign MyAnalytics licenses to users Office 365 Administrators Assign licenses to users, which lets them see the statistics and other information that MyAnalytics presents.

Setup tasks

Step 1: Configure the user PrivacyMode setting

Use the following options to configure MyAnalytics for each user in your organization. You can change these default behaviors for any user by setting the PrivacyMode parameter:

PrivacyMode Licensed user Unlicensed user
Opt-in (This is the default setting)
  • Office 365 data is used for aggregated information shown to licensed users.
  • Personal dashboard is available.
  • User can opt-out.
  • Office 365 data is used for aggregated information shown to licensed users.
  • Admins can opt-out unlicensed users through the admin PowerShell.
Opt-out
  • Office 365 data is not used for aggregated information shown to licensed users.
  • Personal dashboard is not available.
  • User can opt-in through the Feature settings menu.
  • Office 365 data is not used for aggregated information shown to licensed users.
Excluded
  • Office 365 data is not used for aggregated information shown to licensed users.
  • Dashboard is available.
  • User cannot opt-in through the Feature settings menu.
  • Office 365 data is not used for aggregated information shown to licensed users.

Note

  • Licensed users have MyAnalytics automatically enabled for them after a license is assigned to them.
  • All users in your organization, whether or not they have MyAnalytics licenses issued to them, are opted-in. If you want a licensed user to be opted out by default, which would give them the choice to opt-in, change the value of the PrivacyMode parameter for that user to "Opt-out."

Setting PrivacyMode

An admin can change the value of PrivacyMode for one user or for multiple users at once, by using PowerShell. To do this for multiple users, run a PowerShell script that iterates through the users, changing the value one user at a time.

For more information about the Exchange Online PowerShell, see Connect to Exchange Online PowerShell.

Make settings

Configure MyAnalytics settings for a user with the following cmdlet:

Set-UserAnalyticsConfig –Identity <string> [PrivacyMode <string[]>]
Parameter Required Description Default value
Identity Yes User ID for the current user as stored in Azure Active Directory (AAD). -
PrivacyMode Yes
  • Excluded: MyAnalytics will not use the current user's data to compute derived statistics for other users. The current user will not be able to change this from the Feature settings menu in MyAnalytics, but will still be able to see personalized statistics in their MyAnalytics dashboard and Outlook add-in.
  • Opt-out: MyAnalytics will not use the current user's data to compute derived statistics for other users. The current user will not see statistics in MyAnalytics, but can change this from the Feature settings menu and choose to opt-in.
  • Opt-in: MyAnalytics will use the current user's data to compute derived statistics for other users. The current user will see statistics in MyAnalytics, and can change this from the Feature settings menu to opt out.
Opt-in

Get settings

Get MyAnalytics settings for a user with the following cmdlet:

Get-UserAnalyticsConfig –Identity <string>
Parameter Required Description Default value
Identity Yes User ID for the current user as stored in AAD -

Step 2: Assign MyAnalytics licenses to users

You must assign a MyAnalytics license to each participant that wants to get statistics from MyAnalytics. For information on how to do this, see Assign licenses to users in Office 365 for business. If you don’t want a user to see any statistics from MyAnalytics, just remove the MyAnalytics license from the user.

Note

Assigning MyAnalytics licenses turns MyAnalytics on for participants. Before you do this, you might notify them in email that MyAnalytics will be available soon. To help you with this notification, use this email template. You can download it, customize it with your company’s information, and then email it to the new MyAnalytics participants. To learn more about adopting MyAnalytics, see Adopt MyAnalytics.

MyAnalytics elements become available

After you assign a user license, the new MyAnalytics participant will gain access to the elements of MyAnalytics as described here:

  • Outlook add-in: Users can see the MyAnalytics add-in in Outlook about 24 hours after their MyAnalytics license is granted.

  • MyAnalytics personal dashboard: Users can visit the MyAnalytics personal dashboard three to four days after their license is granted.

  • MyAnalytics welcome email:

    • Existing users of Office 365 will receive the welcome email one to two days after their license is granted.
    • New users will receive the welcome email approximately four weeks after their license is granted.

    Note

    Users will not receive the welcome email outside of their work week. Let's say a user's work week runs from Monday to Friday, inclusive. If this person's welcome email would otherwise arrive on a weekend, its arrival time is delayed to the following Monday. For more information, see Welcome email.

  • Weekly email digest: Users will begin to receive the MyAnalytics email digest on the Monday of the first week after they receive the welcome email.