MyAnalytics setup for Office 365 Administrators

The steps in this topic describe how to set up MyAnalytics for the users in your organization. Before you begin setup, complete the following:

To set up MyAnalytics, complete the tasks in this checklist:

Task Owner Outcome
Step 1 - Configure user settings Office 365 Administrators Configure MyAnalytics for each user in your organization.
Step 2 - Assign MyAnalytics licenses to users Office 365 Administrators Assign licenses to users, which lets them see the statistics and other information that MyAnalytics presents.

Setup tasks

Step 1: Configure user settings

Use the following options to configure MyAnalytics for each user in your organization. You can change these default behaviors for any user by setting the PrivacyMode parameter:

PrivacyMode Licensed user Unlicensed user
Opt-in (This is the default setting)
  • Office 365 data is used for aggregated information shown to licensed users.
  • Personal dashboard is available.
  • User can opt-out.
  • Office 365 data is used for aggregated information shown to licensed users.
  • Admins can opt-out unlicensed users through the admin PowerShell.
Opt-out
  • Office 365 data is not used for aggregated information shown to licensed users.
  • Personal dashboard is not available.
  • User can opt-in through the Feature settings menu.
  • Office 365 data is not used for aggregated information shown to licensed users.
Excluded
  • Office 365 data is not used for aggregated information shown to licensed users.
  • Dashboard is available.
  • User cannot opt-in through the Feature settings menu.
  • Office 365 data is not used for aggregated information shown to licensed users.

Note

The following applies when you use the default settings:

  • All users in your organization, whether or not they have MyAnalytics licenses issued to them, are opted-in.
  • Licensed users will have MyAnalytics automatically enabled for them after a license is assigned to them. If you want your licensed users to instead have the choice to opt-in, you must change the default settings.

Use Exchange Online PowerShell to run cmdlets to set or get MyAnalytics user settings

For more information about the Exchange Online PowerShell, see Connect to Exchange Online PowerShell.

Privacy Mode

PrivacyMode has three different settings: Excluded, Opt-in, and Opt-out, as described in the following table.

Configure MyAnalytics settings for a user with the following cmdlet:

Set-UserAnalyticsConfig –Identity <string> [PrivacyMode <string[]>]
Parameter Required Description Default value
Identity Yes User ID for the current user as stored in Azure Active Directory (AAD). -
PrivacyMode Yes
  • Excluded: MyAnalytics will not use the current user’s data to compute derived statistics for other users. The current user will not be able to change this from the Feature settings menu in MyAnalytics, but will still be able to see personalized statistics in their MyAnalytics dashboards.
  • Opt-out: MyAnalytics will not use the current user’s data to compute derived statistics for other users. The current user will not see statistics in MyAnalytics, but can change this from the Feature settings menu and choose to opt-in.
  • Opt-in: MyAnalytics will use the current user’s data to compute derived statistics for other users. The current user will see statistics in MyAnalytics, and can change this from the Feature settings menu to opt out.
Opt-in

Get MyAnalytics settings for a user with the following cmdlet:

Get-UserAnalyticsConfig –Identity <string>
Parameter Required Description Default value
Identity Yes User ID for the current user as stored in AAD -

Step 2: Assign MyAnalytics licenses to users

You have to assign a MyAnalytics license to each user who should see statistics from MyAnalytics. For information on how to do this, see Assign licenses to users in Office 365 for business. If you don’t want a user to see any statistics from MyAnalytics, just remove the MyAnalytics license from the user.

Note

Assigning MyAnalytics licenses turns MyAnalytics on for participants. Before you do this, you might want to notify them in email that MyAnalytics will soon become available. To help you with this notification, consider using this email template. You can download it, customize it with your company’s information, and then email it to the new MyAnalytics participants. For more information about MyAnalytics onboarding and adoption, see Adopt MyAnalytics.

After you assign a user license, the new MyAnalytics participant will gain access to the elements of MyAnalytics over the days that follow, as described here:

  1. Welcome email is sent. Three days after you assign licenses, your users will receive a welcome email from MyAnalytics. They do not receive this welcome email outside of their work week. If the third day after license assignment is a Saturday (which for most users is outside the work week), the welcome email arrives on the following Monday. For more information, see Welcome email.  

  2. MyAnalytics elements become available. After users receive the welcome email, they have access to the elements of MyAnalytics:

    • MyAnalytics personal dashboard. Users can visit the Myanalytics personal dashboard.
    • Outlook add-in. Users can see the MyAnalytics add-in in Microsoft Outlook.
    • Weekly email digest. Users will begin to receive the MyAnalytics email digest. It arrives weekly, on Mondays, starting the first week after they receive the welcome email.