MyAnalytics personal dashboard
MyAnalytics helps you understand how you collaborate with colleagues and spend your time at work. An important tool to help you gain this understanding is the MyAnalytics personal dashboard.
Only you have access to your MyAnalytics dashboard. MyAnalytics does not provide your manager or anyone else in your organization access to your dashboard.
Dashboard elements overview
The MyAnalytics dashboard gives you the tools you need to help you prioritize work and spend time more effectively. The following sections describe these tools:
The Your time section
Near the top of the MyAnalytics dashboard is the “Your time” area. This area shows a concise overview of how you've spent your time this week and how this behavior compares with your goals.
This report shows summaries of the four main ways that MyAnalytics categorizes your time. For each category, MyAnalytics compares your actual number of hours with a time goal. You can change these weekly time goals.
To change your weekly goals
- For the category (such as Email hours or Focus hours), click Edit goal.
- In the dialog box that appears, type a number for your new goal, and click Save. Your new goal is displayed in the overview. When you change a goal, the goals for previous weeks are also changed.
See MyAnalytics Tips for suggestions on how you can spend your time more efficiently.
Drill down: Detailed subsections
Scroll down the dashboard page and you see sections that give you more detail about the ways you spend your time and the people you contact while you work.
How we calculate meeting hours
Meeting hours consist of any meetings that you’ve organized or accepted that have at least one other person attending.
Meeting hours do not include any time outside your working hours, as you’ve defined working hours in your Outlook settings. After-hours meeting time shows up in your after-hours stats.
The following meeting types are also excluded from Meeting hours:
- Meetings with no other participants than yourself, for example when you block time in your calendar or set reminders.
- All-day meetings.
- Meetings that are marked as Private.
How we categorize meetings
The Meeting habits section categorizes the meetings you’ve accepted and shows how much time you spent in each type of meeting. Meetings are categorized as follows:
- Conflicting meetings: Meetings that overlap with other meetings that you've accepted, and where your status is set to Busy.
- Longer meetings: Meetings that last longer than an hour.
- Recurring meetings: Meetings that are part of a series or have recurrence.
- After hours meetings: Meetings that occur outside your working hours, as you’ve defined working hours in your Outlook settings.
- Multitasking in meetings: Meetings in which you've sent more than two emails or read more than four emails per hour.
Click View details to view the specific meetings in each category.
See Tips for meetings for suggestions on how to make your meetings more efficient.
How we calculate email hours
Each email you send is assigned 5 minutes. Each email you open is assigned 2.5 minutes. However, shorter times are assigned in these cases:
- If you send one email and then open or send another one within 5 minutes, the time between the two actions gets assigned to the first email.
- If you open one email and then open or send another one within 2.5 minutes, the time between the two actions gets assigned to the first email.
Which emails count?
The Email hours area shows an estimate of how much time you spent sending and reading emails. We consider your email use across all devices, such as laptops and mobile phones.
We include only emails that have your name, or a group you’re a member of, on the To: line or on the Cc: line. We don’t count emails that you delete without opening.
How we calculate focus hours
Focus hours consist of at least two consecutive hours in your calendar without a meeting. Appointments or meetings that are scheduled with only yourself—which meet the two-hour minimum—are also counted as focus hours. We only count focus time during your set work hours.
The MyAnalytics Dashboard displays a total of your weekly focus hours and meeting hours broken up by day. You can see how these compare to your personal goals. Use the information to help you know which days are typically your busiest so that you can plan your focus time accordingly.
See Tips for focus time.
How we calculate after hours
After-hours time consists of any accepted meeting time or email activity that you have done outside your work hours, as defined by your Outlook settings. (For example, the time you spend reading or sending email messages on weekends counts as After-hours time.)
To check your Outlook settings
You can update your settings in Outlook to change what time is counted as after-hours work:
- In Microsoft Outlook, click the File tab and click Options.
- In the Outlook Options dialog box, click Calendar.
- In the Work time area, adjust the settings for Start time and End time and your selections for days of the Work week.
See Tips for after hours for suggestions related to work-life balance.
The Network area of the MyAnalytics Dashboard shows how you spent your time with the people you interact with in meetings or in email.
Your time investments
The Your time investments chart shows how much time you’ve spent with the individuals and groups in your network. By default, this chart displays all of your collaborators. A blue star next to a contact indicates that this person is on your list of Important people.
To change views or filter contacts
You can view the Your time investments data in a map view or a list view. To switch between views, click Map or List, under Your time investments. In either view, you can filter your contacts by selecting “Important people” or “Work groups.”
“Total time” represents the sum of the meeting time you’ve had with the contact and the time you’ve spent in email with that contact.
To see your time with a specific contact
Click a name in the chart to see an overview of your time with a specific person or group. The right side of your network chart displays statistics about your interactions with the contact. From this view, add or remove people from your important people list by clicking the star under their name.
Sharing your statistics
Whether to celebrate achieving a goal, show progress to your manager, or ask for help, you can share selected statistics from your dashboard with people in your organization. By sharing statistics, you create more opportunities to receive support in the areas that matter most to you. So, share your statistics and get the conversation started.
To share statistics
- Open the MyAnalytics dashboard.
- Click Share.
- Click a section to select (or deselect) it for sharing. Two indicators show which sections are selected for sharing:
The dashboard displays sections that are available for sharing. By default, all available sections are selected for sharing.
- The box at the top of the section is selected.
- The outline of the section is blue, not gray.
To select (or deselect) all sections at once, check or clear Select All at the top of the dashboard. You can choose not to share one or more statistics by deselecting the cards of a section.
Where do I find the statistics that I’ve shared?
Each time you share statistics, the email message in which you’ve shared them appears in your Outlook Sent Items folder. The people who receive your shared statistics receive this same message; it contains a link to their MyAnalytics dashboard, which displays the statistics that you shared with them.
Why can't I view shared statistics?
Sometimes, shared statistics cannot be viewed. Here are common causes for this:
- All shared statistics expire after 30 days. Once the expiration passes, the link to the shared statistics becomes inactive.
- The email containing the shared statistics link was forwarded to a recipient rather than shared directly through the MyAnalytics dashboard.
Can I opt out of MyAnalytics?
You can opt out of your data being used to calculate aggregate statistics for your organization. For example, if you opt out, your data will not be used to calculate statistics on the average time people in your organization spend in meetings or in email.
If you opt out, you will no longer be able to access your personal dashboard.
To opt out of MyAnalytics
In Delve, click the gear icon to open the Settings pane.
Click Feature settings.
Under MyAnalytics, set the control to Off.
At the top of the Feature settings panel, click OK to save your changes.
If I opt out, can I opt back in?
Yes, you can opt back in any time. This will give you access to your personal dashboard.