MyAnalytics personal dashboard

MyAnalytics helps you understand how you collaborate with colleagues and spend your time at work. An important tool to help you gain this understanding is the MyAnalytics personal dashboard.

Note

To learn about the benefits of using MyAnalytics, see Why use MyAnalytics?.

Only you have access to your MyAnalytics dashboard. MyAnalytics does not provide your manager or anyone else in your organization access to your dashboard.

To open the MyAnalytics dashboard

  1. In a web browser, open delve.office.com. Notice the Home, Me, MyAnalytics, and Favorites options in the navigation pane.
  2. In the navigation pane, click MyAnalytics. The MyAnalytics personal dashboard opens; it displays your information for the most recent complete week.

Dashboard elements overview

The MyAnalytics dashboard gives you the tools you need to help you prioritize work and spend time more effectively. The following sections describe these tools:

The Your time section

Near the top of the MyAnalytics dashboard is the “Your time” area. This area shows a concise overview of how you've spent your time this week and how this behavior compares with your goals.

The Your time area of the MyAnalytics dashboard

This report shows summaries of the four main ways that MyAnalytics categorizes your time. For each category, MyAnalytics compares your actual number of hours with a time goal. You can change these weekly time goals.

To change your weekly goals

  1. For the category (such as Email hours or Focus hours), click Edit goal.
  2. In the dialog box that appears, type a number for your new goal, and click Save. Your new goal is displayed in the overview. When you change a goal, the goals for previous weeks are also changed.

See MyAnalytics Tips for suggestions on how you can spend your time more efficiently.

Drill down: Detailed subsections

Scroll down the dashboard page and you see sections that give you more detail about the ways you spend your time and the people you contact while you work.

Meeting hours

How we calculate meeting hours

Meeting hours consist of any meetings that you’ve organized or accepted that have at least one other person attending. Meeting hours include meetings that take place during your work hours outside your work hours. After-hours meeting time also counts toward your after-hours total.

The following meeting types are also excluded from Meeting hours:

  • Meetings that last eight or more hours. This includes all-day meetings.
  • Meetings that are marked as Private.
  • Meetings with no other participants than yourself, for example when you block time in your calendar or set reminders.
  • Meetings for which Show As is set to any of the following values:
    • Free
    • Working Elsewhere
    • Tentative
    • Out of Office; see the following example:
       
      Meeting status Out of Office

Note

MyAnalytics counts doubly booked meeting hours only once. For example, if you have two meetings that both run from 10:00 AM to 11:00 AM, MyAnalytics counts this as only one hour of meeting time.

Meeting habits

How we categorize meetings

The Meeting habits section categorizes the meetings you’ve accepted and shows how much time you spent in each type of meeting. Meetings are categorized as follows:

  • Conflicting meetings: Meetings that overlap with other meetings that you've accepted, and where your status is set to Busy.
  • Longer meetings: Meetings that last longer than an hour.
  • Recurring meetings: Meetings that are part of a series or have recurrence.
  • After hours meetings: Meetings that occur outside your working hours, as you’ve defined working hours in your Outlook settings.
  • Multitasking in meetings: Meetings in which you've sent more than two emails or read more than four emails per hour.

Click View details to view the specific meetings in each category.

See Tips for meetings for suggestions on how to make your meetings more efficient.

Email hours

How we calculate email hours

Each email you send is assigned 5 minutes. Each email you open is assigned 2.5 minutes. However, shorter times are assigned in these cases:

  • If you send one email and then open or send another one within 5 minutes, the time between the two actions gets assigned to the first email.
  • If you open one email and then open or send another one within 2.5 minutes, the time between the two actions gets assigned to the first email.

Which emails count?

The Email hours area shows an estimate of how much time you spent sending and reading emails. We consider your email use across all devices, such as laptops and mobile phones.

We include only emails that have your name, or a group you’re a member of, on the To: line or on the Cc: line. We don’t count emails that you delete without opening.

Also, any time that you spend reading or writing email outside your set work hours (as defined by your Outlook settings) is included in After hours. This time is also included in your Email-hours total.

Focus hours

How we calculate focus hours

Focus hours consist of at least two consecutive hours in your calendar without a meeting. Focus time consist of any combination of the following, as long as the time is consecutive and adds up to two hours or more:

  • unscheduled time
  • appointments
  • meetings that are scheduled only with yourself

The following time does not count toward your focus time:

  • time outside your set work hours
  • time marked as Out-of-Office

The MyAnalytics Dashboard displays a total of your weekly focus hours and meeting hours broken up by day. You can see how these compare to your personal goals. Use the information to help you know which days are typically your busiest so that you can plan your focus time accordingly.

See Tips for focus time.

After hours

How we calculate after hours

After-hours time consists of any accepted meeting time or email activity that you have done outside your work hours, as defined by your Outlook settings. (For example, the time you spend reading or sending email messages on weekends counts as After-hours time.)

To check your Outlook settings

You can update your settings in Outlook to change what time is counted as after-hours work:

  1. In Microsoft Outlook, click the File tab and click Options.
  2. In the Outlook Options dialog box, click Calendar.
  3. In the Work time area, adjust the settings for Start time and End time and your selections for days of the Work week.

Note

After hours is an estimate only and is not meant to reflect actual hours worked. You can compare how we calculate the times for Meetings and for Email.

See Tips for after hours for suggestions related to work-life balance.

Network

The Network area of the MyAnalytics Dashboard shows how you spent your time with the people you interact with in meetings or in email.

Your time investments

The Your time investments chart shows how much time you’ve spent with the individuals and groups in your network. By default, this chart displays all of your collaborators. A blue star next to a contact indicates that this person is on your list of Important people.

For each contact, the following metrics are displayed to the side of the network diagram, under the label Last week collaboration.

Total time

Total time you spend with the contact over the past week, based on meetings and emails

Meeting time

Time you spent in meetings with the contact over the past week

Read percent

Percentage of contact's emails that you read

Response time

The average time it takes you to response to contact's email

1:1 meetings

Time you spent in one-on-one meetings with the contact over the past week

To change views or filter contacts

You can view the Your time investments data in a map view or a list view. To switch between views, click Map or List, under Your time investments. In either view, you can filter your contacts by selecting “Important people” or “Work groups.”

“Total time” represents the sum of the meeting time you’ve had with the contact and the time you’ve spent in email with that contact.

To see your time with a specific contact

Click a name in the chart to see an overview of your time with a specific person or group. The right side of your network chart displays statistics about your interactions with the contact. From this view, add or remove people from your important people list by clicking the star under their name.

Sharing your statistics

Whether to celebrate achieving a goal, show progress to your manager, or ask for help, you can share selected statistics from your dashboard with people in your organization. By sharing statistics, you create more opportunities to receive support in the areas that matter most to you. So, share your statistics and get the conversation started.

To share statistics

  1. Open the MyAnalytics dashboard.
  2. Click Share.
  3. Share link

    The dashboard displays sections that are available for sharing. By default, all available sections are selected for sharing.

  4. Click a section to select (or deselect) it for sharing. Two indicators show which sections are selected for sharing:
    • The box at the top of the section is selected.
    • The outline of the section is blue, not gray.
    In the following illustration, the Meeting hours section is selected, while Meeting habits is not selected:
    Items selected for sharing
    To select (or deselect) all sections at once, check or clear Select All at the top of the dashboard. You can choose not to share one or more statistics by deselecting the cards of a section.

  5. After you've chosen all the statistics that you want to share, click Confirm at the top of your dashboard. This displays a dialog box in which you can choose recipients, type a subject line, and compose a note to your recipients. All three fields (recipients, subject line, and message) are required.
  6. When you're ready to send the message and share your statistics, click Share. A dialog box confirms that “Your statistics are on the way.”

Where do I find the statistics that I’ve shared?

Each time you share statistics, the email message in which you’ve shared them appears in your Outlook Sent Items folder. The people who receive your shared statistics receive this same message; it contains a link to their MyAnalytics dashboard, which displays the statistics that you shared with them.

Why can't I view shared statistics?

Sometimes, shared statistics cannot be viewed. Here are common causes for this:

  • All shared statistics expire after 30 days. Once the expiration passes, the link to the shared statistics becomes inactive.
  • The email containing the shared statistics link was forwarded to a recipient rather than shared directly through the MyAnalytics dashboard.

Can I opt out of MyAnalytics?

You can opt out of your data being used to calculate aggregate statistics for your organization. For example, if you opt out, your data will not be used to calculate statistics on the average time people in your organization spend in meetings or in email.

Note

If you opt out, you will no longer be able to access your personal dashboard.

To opt out of MyAnalytics

  1. In Delve, click the gear icon to open the Settings pane.

    Delve settings

  2. Click Feature settings.

  3. Under MyAnalytics, set the control to Off.

    Slider in off position

  4. At the top of the Feature settings panel, click OK to save your changes.

If I opt out, can I opt back in?

Yes, you can opt back in any time. This will give you access to your personal dashboard.