MyAnalytics personal dashboard
Applies to: Office 365 Enterprise E5, Office 365 A5, Office 365 Nonprofit E5, and MyAnalytics add-on
MyAnalytics helps you understand how you collaborate with colleagues and spend your time at work. An important tool to help you gain this understanding is the MyAnalytics personal dashboard.
To learn about the benefits of using MyAnalytics, see Why use MyAnalytics?
Only you have access to your MyAnalytics dashboard. MyAnalytics does not provide your manager or anyone else in your organization access to your dashboard.
To open the MyAnalytics dashboard
- In a web browser, open delve.office.com. Notice the Home, Me, MyAnalytics, and Favorites options in the navigation pane.
- In the navigation pane, select MyAnalytics. The MyAnalytics personal dashboard opens and displays your information for the most recent complete week.
Dashboard elements overview
The MyAnalytics dashboard gives you the tools you need to help you prioritize work and spend time more effectively. The following sections describe these tools:
Near the top of the MyAnalytics dashboard is the "My time summary" area. This area shows a concise overview of how you've spent your time this week and how this behavior compares with your company average.
This report summarizes the four main ways that MyAnalytics categorizes your time. For each category, MyAnalytics compares your actual number of hours with your company average.
See MyAnalytics Tips for suggestions on how you can spend your time more efficiently.
Scroll down the dashboard page and you see sections that give you more detail about the ways you spend your time and the people you contact while you work.
The personal dashboard of MyAnalytics offers insights. An insight is a card that presents you with a statistic that was derived from your recent workplace habits and suggests a way to change this habit for the better.
Insights appear beneath the "My time summary" section of the dashboard. If MyAnalytics has generated more than one of them for you, you can scroll through them by clicking the arrows next to the text that tells you how many insights you have.
Insights appear not only in the MyAnalytics dashboard, but also in the MyAnalytics email digest.
The My network section of the MyAnalytics dashboard shows how you spent your time with the people and groups you interact with in meetings or in email.
By default, this chart displays all of your collaborators. A blue star next to a contact indicates that this person is on your list of Important people.
For each contact, the following metrics are displayed to the side of the network diagram, under the label Last week collaboration.
Total time you spend with the contact over the past week, based on meetings and emails
Time you spent in meetings with the contact over the past week.
Meetings that have more than 12 participants are excluded.
Percentage of contact's emails that you read
The average time it takes you to response to contact's email
Time you spent in one-on-one meetings with the contact over the past week
To change views or filter contacts
You can view your network data in a map view or a list view. To switch between views, select Map or List. In either view, you can filter your contacts by selecting "Important" or "Groups."
"Total time" represents the sum of the meeting time you’ve had with the contact and the time you’ve spent in email with that contact.
To see your time with a specific contact
Click a name in the chart to see an overview of your time with a specific person or group. The right side of your network chart displays statistics about your interactions with the contact. From this view, add or remove people from your important people list by clicking the star under their name.
How we calculate meeting hours
Meeting hours consist of any meetings that you’ve organized or accepted that have at least one other person attending. Meeting hours include meetings that take place during your work hours and outside your work hours. After-hours meeting time also counts toward your after-hours total.
The following meeting types are also excluded from Meeting hours:
- Meetings that last eight or more hours. This includes all-day meetings.
- Meetings that are marked as Private.
- Meetings with no other participants than yourself, for example when you block time in your calendar or set reminders.
- Meetings for which Show As is set to any of the following values:
- Working Elsewhere
- Out of Office; see the following example:
MyAnalytics counts doubly booked meeting hours only once. For example, if you have two meetings that both run from 10:00 AM to 11:00 AM, MyAnalytics counts this as only one hour of meeting time.
How we categorize meetings
The Meeting habits section categorizes the meetings you’ve accepted and shows how much time you spent in each type of meeting. Meetings are categorized as follows:
- Conflicting meetings: Meetings that overlap with other meetings that you've accepted, and where your status is set to Busy.
- Longer meetings: Meetings that last longer than an hour.
- Recurring meetings: Meetings that are part of a series or have recurrence.
- Multitasking in meetings: Meetings in which you've sent or read more than a minimum number of emails and/or sent more than a minimum number of messages in Teams or in Skype for Business.
- Late-start meetings: A meeting is considered to have started late if these circumstances apply:
- It was an online meeting.
- The organizer joined the meeting more than 5 minutes late, for a meeting that was scheduled to last less than or equal to 30 minutes.
- The organizer joined the meeting more than 10 minutes late, for a meeting that was scheduled to last more than 30 minutes.
Select View details to view the specific meetings in each category.
See Tips for meetings for suggestions on how to make your meetings more efficient.
How we calculate email hours
Each email you send is assigned 5 minutes. Each email you open is assigned 2.5 minutes. However, shorter times are assigned in these cases:
- If you send one email and then open or send another one within 5 minutes, the time between the two actions gets assigned to the first email.
- If you open one email and then open or send another one within 2.5 minutes, the time between the two actions gets assigned to the first email.
Which emails count?
The Email hours area shows an estimate of how much time you spent sending and reading emails. We consider your email use across all devices, such as laptops and mobile phones.
We include only emails that have your name, or a group you’re a member of, on the To: line or on the Cc: line. We don’t count emails that you delete without opening.
Also, any time that you spend reading or writing email outside your set work hours (as defined by your Outlook settings) is included in After hours. This time is also included in your Email-hours total.
How we calculate focus hours
Focus hours consist of at least two consecutive hours in your calendar without a meeting. Focus time consists of any combination of the following, as long as the time is consecutive and adds up to two hours or more:
- Unscheduled time
- Meetings that are scheduled only with yourself
The following time does not count toward your focus time:
- Time outside your set work hours
- Time marked as Out-of-Office
The MyAnalytics Dashboard displays a total of your weekly focus hours and meeting hours broken up by day. You can see how these compare to your personal goals. Use the information to help you know which days are typically your busiest so that you can plan your focus time accordingly.
See Tips for focus time.
How we calculate after hours
Your after-hours time is the total time that you spent outside your work hours in any of the following activities:
- Reading or writing email
- Attending meetings whose invitations you've accepted
- Participating in chats or calls in Teams or in Skype for Business
For example, the time you spend reading or sending email messages on weekends counts as after-hours time.
Outlook settings define work hours
Your work hours are defined by your Outlook settings.
To check your Outlook settings
You can update your settings in Outlook to change what time is counted as after-hours work:
- In Microsoft Outlook, select the File tab and select Options.
- In the Outlook Options dialog box, select Calendar.
- In the Work time area, adjust the settings for Start time and End time and your selections for days of the Work week.
- After hours is an estimate only and is not meant to reflect actual hours worked. You can compare how we calculate the times for Meetings, for Email, and for Chats and calls.
- After-hours calls in Teams or in Skype for Business that form part of a scheduled meeting on your calendar count towards after-hours meetings. They do not count as after-hours chats or calls.
See Tips for after hours for suggestions related to work-life balance.
Chats and calls
MyAnalytics counts audio calls, video calls, and chats that people make in Teams and in Skype for Business as collaboration activities. It calculates the duration of these activities this way:
Chats in Teams and in Skype for Business
- Every chat message that you send counts as 30 seconds.
- Every chat message that you receive counts as 0 seconds. This is because it has been empirically determined that the sent-messages time is a good predictor of the total duration of the Teams session or Skype for Business session.
Calls in Teams and in Skype for Business
- For every ad hoc call, MyAnalytics uses the actual duration of the call. An "ad hoc" call is a call that does not appear in the Outlook calendar.
- For any call that is also a meeting on the Outlook calendar, the time counts as 0. This is because the time is already being counted as a meeting on the calendar.
Skype for Business data is usually prompt. However, in rare instances, users can experience delays of two to four days. For more information see MyAnalytics FAQ
MyAnalytics also shows information for OneDrive and SharePoint documents that you have worked on. As a MyAnalytics participant, you see the following insights:
- The number of cloud documents that you worked on (read, edited, or reviewed).
- The number of cloud documents that you worked on outside of working hours.
To see these insights, you must have worked on at least three OneDrive or SharePoint cloud documents during the past week.
Share your statistics
Whether to celebrate achieving a goal, show progress to your manager, or ask for help, you can share selected statistics from your dashboard with people in your organization. By sharing statistics, you create more opportunities to receive support in the areas that matter most to you. So, share your statistics and get the conversation started.
To share statistics
Open the MyAnalytics dashboard.
Select the Share icon in the upper-right corner of the page.
The dashboard displays sections that are available for sharing. By default, all available sections are selected for sharing.
Select (or deselect) a section to share it. Two indicators show which sections are selected for sharing:
- The box at the top of the section is selected.
- The outline of the section is blue, not gray.
In the following illustration, the Meeting hours section is selected, while Meeting habits is not selected:
To select (or deselect) all sections at once, select or clear Select All at the top of the dashboard.
You can choose not to share one or more statistics by deselecting the cards in a section.
After you've chosen all the statistics that you want to share, select Confirm at the top of your dashboard. This displays a dialog box in which you can choose recipients, type a subject line, and compose a note to your recipients. All three fields (recipients, subject line, and message) are required.
When you're ready to send the message and share your statistics, select Share. A dialog box confirms that "Your statistics are on the way."
Where do I find the statistics that I’ve shared?
Each time you share statistics, the email message in which you’ve shared them appears in your Outlook Sent Items folder. The people who receive your shared statistics receive this same message; it contains a link to their MyAnalytics dashboard, which displays the statistics that you shared with them.
Why can't I view shared statistics?
Sometimes, shared statistics cannot be viewed. Here are common causes for this:
- All shared statistics expire after 30 days. Once the expiration passes, the link to the shared statistics becomes inactive.
- The email containing the shared statistics link was forwarded to a recipient rather than shared directly through the MyAnalytics dashboard.
Can I opt out of MyAnalytics?
You can opt out of your data being used to calculate aggregate statistics for your organization. For example, if you opt out, your data will not be used to calculate statistics on the average time people in your organization spend in meetings or in email.
If you opt out, you will no longer be able to access your personal dashboard.
To opt out of MyAnalytics
In Delve, select the gear icon in the top toolbar to open the Settings pane.
Select Feature settings.
Under MyAnalytics, set the control to Off.
At the top of the Feature settings panel, select OK to save your changes.
If I opt out, can I opt back in?
Yes, you can opt back in any time. This will give you access to your personal dashboard.