Print and Reprint GL Books and VAT Registers

The tax authorities require that you submit two fiscal reports that list all of the posted ledger entries, the G/L Book - Print report and the VAT Register - Print report. Each printed page must have its own progressive number, and therefore, you must update Business Central with the last printed page number before you run these reports again.

The following procedure describes how to print or reprint the G/L Book - Print report, but the same steps apply to printing or reprinting the VAT Register - Print report.

To print the general ledger book report

  1. Choose the Search for Page or Report icon, enter G/L Book - Print, and then choose the related link.

  2. Fill in the fields as described in the following table.

    Field Description
    Report Type Select the type of report to create.

    If you select Reprint, the From Progressive No. field becomes enabled.
    Starting Date Enter the first date in the period from which posted entries will be shown.
    Ending Date Enter the last date in the period from which posted entries will be shown.
    From Progressive No. Specifies the progressive number for the report.
    Print Company Information Select to print company information on the report.

    The remaining fields are populated based on the Company Information page.

    When you print the report, you will be reminded to update the General Ledger Setup page with the page number on the last page.

    Important

    Business Central does not save the page number automatically when you run the reports. After you run the G/L Book - Print report or the VAT Register - Print report, you must update Business Central with the last printed page number..

  3. Choose the Search for Page or Report icon, enter General Ledger Setup, and then choose the related link.

    To set the last printed page number for the VAT register report, search for VAT Register, and choose the link for the page under VAT Posting Group.

  4. In the Fiscal Reporting FastTab, in the Last Printed G/L Book Page field, specify the page number that is on the last page of the G/L Book - Print report that you just printed.

Both official reports can be reprinted. When you reprint a report, the first page of the report must have the same page number as it did when the report was printed the first time. If you want to reprint one of the reports, and the page number is incorrect, you can change the reprinting information for the report

The following procedure describes how to view or change the page numbering for previously printed versions of the G/L Book - Print report, but the same steps apply to the VAT Register - Print report.

To view or change page numbering for reprinting the general ledger book report

  1. Choose the Search for Page or Report icon, enter General Ledger Setup, and then choose the related link.
  2. Choose the Change G/L Book Reprint Info. action. On the G/L Book Reprint Info page, the First Page Number field specifies the first page number of the previously printed reports.

When you update the General Ledger Setup page or the VAT Registers page with the page number of the last page of the printed report, make sure that you specify the correct page number. If the reprinted report starts with the wrong page number, the report will not be accepted by the tax authorities. The G/L Book Reprint Info page and the VAT Register Reprint Info can help you identify the correct page number.

See Also

Italy Local Functionality