Set Up Automatic Payments and Automatic Bills

In Business Central, you can manage automatic payments and bills.

To use automatic payments and automatic bills, you must set up the relevant information.

To add bank information for your company

  1. Choose the Search for Page or Report icon, enter Company Information, and then choose the related link.

  2. On the Payments FastTab, fill in the key fields as described in the following table.

    Field Description
    Payment Method Select the payment method for the type of payments made to or from this bank account. For example, for the bank account that will be used for automatic payments made by customers, select a payment method for bank transfers.
    Bills For Collection Acc. No. Specify the general ledger account where bills for collection will be credited.
    Bills For Discount Acc. No. Specify the general ledger account where bill discounts will be debited.
    Bills Subj. to Coll. Acc. No. Specify the general ledger account where bills subject to collection will be credited.
    Expense Bill Account No. Specify the general ledger account where expenses for bank receipts will be posted.
  3. Choose the OK button.

    Important

    Before you can export a vendor bill, you must select a payment format in the Payment Export Format field on the Bank Account Card page.

    Before you can export a customer bill, you must select a payment format in the SEPA Direct Debit Exp. Format field on the Bank Account Card page.

The following procedure describes how to set up automatic bills for sales and receivables, but the same steps also apply to setting up purchases and payables for using automatic payments.

To set up automatic bills for sales and receivables

  1. Choose the Search for Page or Report icon, enter Sales & Receivables Setup, and then choose the related link.

  2. On the Bills FastTab, in the Temporary Bill List No. field, select the temporary bill list number. Fill in the fields as described in the following table.

    Field Description
    Temporary Bill List No. Select the number series that will be used for temporary bill lists.
    Recall Bill Description Specify the descriptive text that will be used for recalled bills.
    Bank Receipts Risk Period Specify a date formula to calculate the risk period in days, such as 20D.

    This will be a reference for bank receipt closing. Customer bills will be closed only at the end of the risk period that you specify here.
  3. Choose the OK button.

Next, you must specify bill codes for those payment methods that you use for automatic payments and automatic bills.

To specify bill codes for a payment method

  1. Choose the Search for Page or Report icon, enter Payment Methods, and then choose the related link.

  2. Select the payment method that you use for bank transfers to vendors, and then, in the Bill Code field, select a bill code.

    1. To create a bill code, in the Bill Code field, choose the field, and then choose the New action.
    2. On the Bill page, fill in the fields.

Now, you can process customer bills and vendor bills so that they are handled automatically.

See Also

Defining Payment Methods
Italy Local Functionality