Enter and Post Cash and Bank/Giro Journals

The cash journal and the bank/giro journal help you post transactions into the system in an easier and more direct way than using the general journal.

In conjunction with Telebanking, they allow you to import electronic bank statements into the Bank/Giro Journal page. The system can automatically reconcile these statements during the import process and determine whether a statement can be applied to open ledger entries for the relevant vendor/customer.

In Business Central, you can use the cash and bank journals to enter the transactions that affect the cash and bank accounts by using the Cash Book and Bank Book types.

You can enter increases or decreases to the cash account on the Cash Journal page. For example, you can use this journal for paying out petty cash or receiving transfers from a different bank account.

The Bank/Giro Journal page records the inflow or outflow of the cash to a specific bank account. This journal forms the basis for bank reconciliation. The layout of this journal resembles the paper bank statement, so you can transpose the required fields from the paper statement to the journal, or you can import an electronic bank statement file. The transactions can be customer payments or vendor payments.

You can apply the payments from customers to the open invoices from accounts receivables. You can also enter general ledger transactions to capture miscellaneous amounts, such as bank charges or interest income. VAT codes can also be applied to these transaction lines. You can define a journal for every bank account.

To post cash journals

  1. Choose the Search for Page or Report icon, enter Cash Journal, and then choose the related link.

  2. Choose the New action.

  3. On the Cash Journal page, on the Lines FastTab, fill in the required fields as described in the following table.

    Field Description
    Date The journal entry date.
    Document No. The document number for which journal entry is created.
    Account Type The account type to which the entry is to be posted.
    Account No. The account number to which the entry is to be posted.
    Description The description of the entry. This field automatically populates the description of the account number selected in the Account No. field.
    VAT Prod. Posting Group The VAT product posting group code used to post the entry. You can select a code in this field only if the Account Type is G/L Account. For more information, see VAT Product Posting Groups.
    Amount The total amount that the statement line consists of. You must enter the debit amount without a plus or minus sign and the credit amount with a minus sign.

    If this amount includes the VAT amount, then select the Amount incl. VAT check box.
  4. Choose the Post action.

    Note

    If there is a difference between the opening balance and the closing balance, you must change the closing balance before posting the entry.

    The entries are posted to the general ledger. For more information, see General Ledger Entries.

To post bank or giro journals

  1. Choose the Search for Page or Report icon, enter Bank/Giro Journal, and then choose the related link.

  2. Choose the New action.

  3. Select the relevant journal template, and then choose the OK button.

  4. On the Bank/Giro Journal page, fill in the fields as described in the following table.

    Field Description
    Opening Balance The current balance of the bank or giro account. It equals the closing balance of previously posted entries for the journal.
    Closing Balance The new closing balance of the journal.
  5. On the Lines FastTab, fill in the required fields as described in the following table.

    Field Description
    Date The journal entry date.
    Account Type The account type to which the journal entry is to be posted.
    Account No. The account number to which the journal entry is to be posted.
    Identification The identification number that links the statement line to a payment history line.
    Description The description of the entry.
    VAT Prod. Posting Group The VAT product posting group code that will be used when you post the entry on the statement line.
    Amount The total amount that the statement line consists of. You must enter the debit amount without a plus or minus sign and the credit amount with a minus sign.

    If this amount includes the VAT amount, then select the Amount incl. VAT check box.
  6. Choose the Post action.

Note

If there is a difference between the opening balance and the closing balance, you must change the closing balance before posting the entry.

The entries are posted to the general ledger. For more information, see General Ledger Entries.

See Also

Print the Test Reports for Cash and Bank or Giro Journals
Telebanking
Enter and Post Cash and Bank or Giro Journals
Applying Payments Automatically and Reconciling Bank Accounts