Create Deposits

You can make deposits to maintain a transaction record that contains information that can be applied to outstanding invoices and credit memos.

The Deposit page specifies bank deposit information. The information includes the bank account number, total deposit amount, deposit lines, posting date, document date, department code, currency code, and deposit notes. You can use the page to create new deposits, post deposits, print deposits, view deposit comments, or view a report that shows the deposit amount to be reconciled.

The Deposit report displays customer and vendor deposits with the original deposit amount, the amount of the deposit that remains open, and the amount applied. The report also shows the total posted deposit amount to be reconciled.

Deposit lines contain information about the individual deposited items, such as checks from customers. This information includes the document date and number, account type and number, and amount. The total of the amounts on the lines must add up to the total amount of the deposit entered on the deposit header.

After you have filled in the deposit information and the associated deposit lines, you must post it in order to update the bank ledger, general ledger, customer ledger, and any other relevant ledgers. Posted deposits are stored for future reference and can be viewed on the Posted Deposits page.

To create a deposit

  1. Choose the Search for Page or Report icon, enter Deposits, and then choose the related link.

  2. Choose the New action.

  3. On the General FastTab, fill in the required fields as described in the following table.

    Field Description
    No. The unique identification number for the deposit.
    Bank Account No. The bank account number for the deposit.
    Total Deposit Amount The total deposit amount posted to the bank ledger.

    You can post this deposit only if the sum of the deposit lines is equal to the value in this field.
    Posting Date The posting date for the deposit.
    Document Date The deposit document date.
  4. On the Lines FastTab, fill in the required fields as described in the following table.

    Field Description
    Account Type The account type.
    Account No. The unique identification account number that is associated with the selected account type, to which the entry will be posted.
    Description The journal line entry description.
    Document Date The journal line entry document date.
    Document Type The journal line entry document type.
    Document No. The journal line entry document number.
    Credit Amount The total credit amount on the journal line.
  5. Optionally, choose the Dimensions action, and then add relevant dimensions on the Dimension Set Entries page.

  6. Choose the Post action.


    You can post a deposit only if the amount displayed in the Total Deposit Lines field is equal to the amount in the Total Deposit Amount field.

Next, you can use the Deposit Test and Deposit reports to reconcile your posted deposits with outstanding invoices and credit memos.

See Also

United States Local Functionality
Setting Up Finance