Get started with Electronic invoicing for Mexico

Important

Electronic invoicing for Mexico might not currently support all the functions that are available in the Comprobante Fiscal Digital por Internet (CFDI) document, and in the related integration that is built into Microsoft Dynamics 365 Finance or Dynamics 365 Supply Chain Management.

This article provides information that will help you get started with Electronic invoicing for Mexico. It guides you through the configuration steps that are country/region-dependent in Regulatory Configuration Services (RCS) and Finance. It also guides you through the steps that you must follow in Finance to submit CFDI invoices through the service, and it explains how to review the processing results and the status of CFDI invoices.

Prerequisites

Before you complete the steps in this article, you must complete the steps in Get started with Electronic invoicing service administration and Get started with Electronic invoicing.

Set up the Cadena XSLT

To add the Cadena XSLT schema to the globalization feature for CFDI processing, complete the following steps.

1. Download schema from the SAT web site.
2. Compress the schema to a ZIP file.
3. Save the xslt file to your Azure Storage account set up in your Service environment for the new container.

RCS setup

During the RCS setup, you will complete these tasks:

1. Import the e-Invoicing feature for processing CFDI invoices.
2. Review the format configurations that are required to generate, submit, and receive responses about CFDI invoices, and to submit and receive responses about cancellation.
3. Configure the events that support the CFDI invoice submission scenarios.
4. Publish the e-Invoicing feature for CFDI invoices.

Note

"The e-Invoicing feature" is the generic name for the resource that is configured and published to consume the Electronic invoicing server. In this case, CFDI invoices (MX) are the e-Invoicing feature that you will set up.

Import the e-Invoicing feature

1. Sign in to your RCS account.

2. In the Globalization features workspace, in the Features section, select the e-Invoicing tile.

3. On the e-Invoicing Features page, select Import to import the CFDI invoices (MX) feature from the Global repository.

   Note

   If you don't see the feature in the list, select Synchronize, and then repeat step 3.

When you import the CFDI invoices (MX) feature from the Global repository, all the feature settings, including configurations and actions, are also imported.

Create a new version of the CFDI invoices (MX) feature

You can create a new version if, for example, URLs must be updated. For more information, see E-invoicing CFDI.

• On the e-Invoicing Features page, on the Versions tab, select New.

Update the configuration version

1. On the e-Invoicing Features page, on the Configurations tab, select Add or Delete to manage the configuration versions (ER file format configurations).

   

   When you create a new version, all configurations are inherited from the last published version. To process CFDI invoices, the following configurations are required:

   • CFDI invoice (BusinessDocumentService)
   • CFDI response message import
   • CFDI error log import
   • CFDI cancelation request (MX) (BusinessDocumentService)
   • CFDI invoice (BusinessDocumentService)

2. In the list, select a configuration version, and then select Edit or View to open the Format designer page, where you can edit or view the configuration.

   

3. Use the Format designer page to edit and view the ER format file configurations. For more information, see Create electronic document configurations.

   

Manage the e-Invoicing feature setups

• On the e-Invoicing Features page, on the Setups tab, select Add, Delete, or Edit to manage the e-Invoicing feature setups.

To submit CFDI invoices for authorization (generate the XML file, submit the XML file, and process the response), the Sales invoice feature setup is required.

To submit CFDI invoice cancellation, the Cancellation and Cancel feature setups are required.

Configure the Sales invoice feature setup

1. On the e-Invoicing Features page, on the Setups tab, in the Feature setup column, select Sales invoice.

2. Select Edit to configure the actions, applicability rules, and variables.

   

3. On the Feature version setup page, select the Actions tab to manage the list of actions. Actions define a list of operations that must be run in sequential order to accomplish full execution of the event.

   

   Action ID	Action	Action name	Action description
   1	Transform document	Generate CFDI E-Invoice without digital sign	Generate the CFDI e-invoice.
   2	Sign document	Digital sign	Digitally sign the e-invoice for submission.
   3	Call Mexican PAC service	Submit CFDI E-Invoice	The Windows Communication Foundation (WCF) client submits the CFDI e-invoice.
   4	Process response	Analyze web service response	Analyze the web service response, and return the error log.

Set up the URL for Mexican PAC web services

1. On the Feature version setup page, on the Actions tab, on the Actions FastTab, select Call Mexican PAC service.
2. On the Parameters FastTab, in the URL address field, enter the URL of the web service for CFDI invoice submission.

Note

Use the same steps to update the URL for Call Mexican PAC service action for the Cancel and Cancelation request feature setups.

Set up the path for the Cadena XLST schema

1. On the Feature version setup page, on the Variables tab, select the variable name, DigitalSignatureXSLT.

2. In the Values field enter: {"containerUrl":"https://<AccountStorageName>.blob.core.windows.net/<ContainerName>","path":"<RelativePath>"}

   where: <RelativePath> = folder\folder\filename with double backslashes, ContainerName must denote the container that is used for the service.

   Example of the variable would be:

   {"path":"xxxxxxxxx-xxxx-xxxx-xxxx-xxxxxxxxxxxx\dev\cadena_xslt","containerUrl":https://yyyyyyyyyy.blob.core.windows.net/containername}

Assign the Draft version to an e-Invoicing environment

1. On the e-Invoicing Features page, on the Environments tab, select Enable.
2. In the Environment field, select the environment.
3. In the Effective from field, select the date when the environment should become effective.
4. Select Enable.

Change the version status to Completed

1. On the e-Invoicing Features page, on the Versions tab, select the version of the e-Invoicing feature that has a status of Draft.
2. Select Change status > Complete.

Change the version status to Published

• On the e-Invoicing Features page, on the Versions tab, select Change status > Publish.

Publish the e-Invoicing feature

1. On the e-Invoicing Features page, select the Versions tab to manage the status of the CFDI invoices (MX) feature.
2. Select Change status to change the status of the feature.

Set up Electronic invoicing integration in Finance

To set up Electronic invoicing in Finance, you will complete these tasks:

1. Import the ER data model, the ER data model mapping, and the formats that are required for CFDI invoices.
2. Configure response types for updating the CFDI invoices. These response types are used for the response from the authorized certification provider (PAC) server.

Import the ER data model, ER data model mapping, and context configurations for CFDI invoices

1. Sign in to Finance.
2. In the Electronic reporting workspace, in the Configuration providers section, select the Microsoft title. Make sure that this configuration provider is set to Active. For information about how to set a provider to Active, see Create configuration providers and mark them as active.
3. Select Repositories.
4. Select Global resource > Open.
5. Import Invoice model, Invoice model mapping, CFDI invoice format (MX), CFDI invoice cancelation request format (MX), and CFDI invoice cancel format (MX).

Turn on the feature for processing CFDI invoices

1. Go to Organization administration > Setup > Electronic document parameters.
2. On the Features tab, select the Enable check box in the rows for feature references MX-00010 and MX-00016.

Import ER configurations and set up the response types for updating CFDI invoices

Import ER configurations

1. In the Electronic reporting workspace, in the Configuration providers section, select the Microsoft title.
2. Select Repositories.
3. Select Global resource > Open.
4. Import Response message model, CFDI error log import (MX), and CFDI response message import (MX).

Set up the response types

1. Go to Organization administration > Setup > Electronic document parameters.

2. On the Electronic document tab, select Add.

3. Enter the customer invoice journal, and then, in the Table name field, select the project invoice.

4. For each table, define a related document context:

   • For Customer invoice journal, enter Customer invoice context.
   • For Project invoice, enter Project invoice context.

5. Select Response types to configure the response types that can be returned from Electronic invoicing and included in a customer invoice journal or project invoice.

6. Select New, and then, in the Response type field, select Response.

7. In the Submission status field, select Pending.

8. In the Model mapping field, select Response message import format – Model mapping from response message.

9. Select Save.

10. Select New, and then, in the Response type field, select ResponseData.

11. In the Submission status field, select Pending.

12. In the Model mapping field, select CFDI response data import format (details) – Response data import.

13. Select Save.

Process electronic invoices in Finance

During the processing of CFDI invoices in Finance through Electronic invoicing, you can perform the following tasks:

• Submit CFDI invoices.
• View the submission execution logs.
• Submit the cancellation of a CFDI invoice.

Submit CFDI invoices

After you turn on the Configurable Electronic invoicing integration feature, the Export/Import electronic invoice process (Accounts receivable > Invoices > E-invoices) for submitting CFDI invoices can no longer be used. It's replaced by a new process that is named Submit electronic documents.

Note

Before you use the new Submit electronic documents process, verify that the setup that is required for Mexican e-invoices was completed. For more information, see CFDI layout version 3.3.

1. Go to Organization administration > Periodic > Electronic documents > Submit electronic documents.
2. For the first submission of any document, always set the Resubmit documents option to No. If you must resubmit a document through the service, set this option to Yes.
3. On the Records to include FastTab, select Filter to open the Inquiry dialog box, where you can build a query to select documents for submission.

Note

During your first attempt to submit a document through the service, you will be prompted to confirm the connection with Electronic invoicing. Select Click here to connect to Electronic Document Submission Service.

View submission logs

You can view the submission logs for all submitted documents or for just one submitted document.

View all submission logs

After you turn on the Configurable Electronic invoicing integration feature, a new page is available that lets you follow up on the document submission process. You can use this page to view the submission logs for all submitted documents.

1. Go to Organization administration > Periodic > Electronic documents > Electronic document submission log.

2. In the Document type field, select Customer invoice journal to filter for the required electronic documents.

   

3. On the Action Pane, select Inquiries > Submission details to view the details of the submission execution logs.

   

The information in the submission logs is divided among three FastTabs:

• Processing actions – This FastTab shows the execution log for the actions that are configured in the feature version that was set up in RCS. The Status column shows whether the action was successfully run.
• Action files – This FastTab shows the intermediate files that were generated during execution of the actions. You can select View to download and view the file.
• Processing action log – This FastTab shows the results of the communication between Electronic invoicing and the target web service. It also shows what was returned by the processing from the web service. The Error code column shows the return code that was returned by the authorization web service.

When the submitted CFDI invoice is authorized, its status is updated to Approved.

View submission logs from CFDI invoices

After you turn on the ConfigurableElectronic invoicing integration feature, you can also view the submission logs from CFDI invoices.

1. Go to Accounts receivable > Inquiries and reports > CFDI (electronic invoices).
2. Select a CFDI invoice that was submitted after the Configurable Electronic invoicing integration feature was turned on.
3. On the Action Pane, on the History tab, select Electronic document log.

Note

For CFDI invoices that were submitted before the Configurable Electronic invoicing integration feature was turned on, the History button is available. The History button isn't available for CFDI invoices that were submitted after the Configurable Electronic invoicing integration feature was turned on.

Submit cancellation of CFDI invoices

After you turn on the Configurable Electronic invoicing integration feature, the old process for canceling CFDI invoices can no longer be used. It's replaced by a new cancellation process that is embedded on the Electronic document submission log page.

1. Go to Accounts receivable > Inquiries and reports > CFDI (electronic invoices).
2. If the CFDI invoice has a status of Approved, select Functions > Cancel CFDI.
3. Go to Organization administration > Periodic > Electronic documents > Electronic document submission log.
4. Select the CFDI invoice, and then select Functions > Send related submissions.
5. Enter a description for the related submission, and then select OK.

View cancellation submission logs

1. Go to Organization administration > Periodic > Electronic documents > Electronic document submission log.

2. In the Document type field, select Customer invoice journal to filter for customer invoice journal documents only.

3. Select the CFDI invoice, and then, on the Action Pane, select Inquiries > Related submission.

   The Related submissions page shows all related submissions, and their submission status, for a given CFDI invoice. In the following illustration, the first line represents the submission that requested approval of the CFDI invoice. The second line represents the submission that canceled that CFDI invoice.

   

4. On the Action Pane, select Inquiries > Submission details to view the details of the submission execution logs.

   

Privacy notice

Enabling the CFDI Mexican electronic invoice (MX) feature may require sending limited data, which includes the organization tax registration ID. This will be transmitted to third-party agencies authorized by the tax authority for purposes of sending electronic invoices to this tax authority in the predefined format required for integration with the government’s web service. An administrator can enable and disable the CFDI Mexican electronic invoice (MX) feature by navigating to Organization administration > Setup > Electronic document parameters. Select the Features tab, select the rows containing the CFDI Mexican electronic invoice (MX) feature, and then make the appropriate selection. Data imported from these external systems into this Dynamics 365 online service are subject to our privacy statement. Consult the Privacy notice sections in country/region-specific feature documentation for more information.

Additional resources

• Electronic invoicing overview
• Get started with Electronic invoicing
• Set up Electronic invoicing