Understand Partner Center billing invoice fields

Appropriate roles: Global admin | User management admin | Billing admin | Helpdesk agent

You can use the following tables to understand the fields in Partner Center invoice files.

Invoice file fields

The following fields appear on your invoice files.

Field	Definition
US FEIN	Your Federal Employer Identification Number (FEIN). This is your United States federal tax identifier number.
Customer number	Your customer number.
Bill to	The address where we send your invoice. You can change your company name and address in your Partner Center billing profile.
License-based charges	The flat monthly or annual charges for your purchased usage-based licenses, billed in advance of the service. This number is the sum of all charges in the Subtotal column (column T) in your license-based reconciliation file.
Usage-based charges	Your Azure usage. This includes new services or applications enabled and used during the billing period. This number is the sum of all charges in the PretaxCharges column (column Z) in your usage-based reconciliation file.
Other products and services	Other charge types include cancellation fees, as well as prorated fees for the following: activation, conversion to the offer, conversion away from the offer, and conversion from the instance. These charge types are not included directly in the subtotal.
Discounts	The discount that the customer receives from subscription's normal price. This number is shown as a flat amount, not as a price per unit or license.
Credits	Credits or adjustments for changes made to subscriptions (for example, license increases or decreases).
Subtotal	Total before taxes and tax-exclusive charges and credits.
Tax	The total tax for your current charges, as totaled in the Details section beginning on page 2 of your invoice. This number is the sum of all charges in the TaxAmount column (column AA) in your usage-based reconciliation file, and the Tax column (column U) in your license-based reconciliation file.
Other credits	Tax-exclusive credits.
Total current charges	The amount due in your billing currency for the billing period. These charges are due by the payment due date.
Payment instructions	Description of how to pay your invoice, based on your region. Always be sure to include your invoice number when making a payment.
Invoice no	The number of your invoice.
Billing period	The monthly period leading up to the invoice date. This is the period during which usage-based services are consumed and license-based services are reconciled for any credit adjustments or changes in license count.
Invoice date	The billing date or anniversary date on which your invoice is generated each month.
Payment terms	The payment term. For one-time purchases this will always be 60 days.
Payment due date	The date by which your payment must be received.
Customer PO	Your purchase number order.
Customer service	The website address where you can access customer service.
Service recipient	The address where the service is being used. (This is the legal company address associated with company vetting.)

One-time charges fields

The following fields only apply to one-time charges in Partner Center:

Field	Definition
Date	Date of purchase.
Description	Product name.
Quantity	The number of products (such as reservations) purchased.
Unit price	Price per product (such as a reservation).
Discounts	Any applicable discounts.
Pre-tax amount	Subtotal of the purchases before taxes.
Sales tax	Tax amount.
Total	Total amount to be paid.