Support remote workers using Microsoft Teams
Does your organization want to use Microsoft Teams to support your users who work remotely or from home? Use the guidance in this article to get up and running quickly.
If you're a small or medium-sized business, don't miss Empower your small business with remote work.
IT admin guidance
Make sure everyone has access to Teams with a paid subscription that includes Teams. As an option, eligible organizations can use the Free version of Teams, or employees can activate the Teams Exploratory experience.
If you already have a subscription that includes Teams, turn it on for everyone.
Understand how to get your organization started with Meetings and live events in Teams.
For more, read Additional resources for supporting remote workers below.
Ready to roll out Teams to your users? Get the Customer Success Kit, which contains these great email templates:
Use the Announcement Email to tell users that Teams is available for them.
Send Countdown - Your First Day in Teams Email to help users feel productive quickly.
A few days later, send the Tips and Tricks Email to help your users get the most out of Teams.
Share these assets and videos with your end users to help them get started quickly:
Watch the Welcome video to get an overview of Teams.
Download the Quick Start Guide to learn the Teams basics.
Watch a series of short Quick Start videos for a walkthrough of Teams.
Watch the Meetings videos to learn how to use meetings in Teams.
Additional resources for supporting remote workers
Read the FAQ: Support your remote workforce, which we're updating regularly.
Use Advisor for Teams to help you roll out Teams. Advisor for Teams (in the Teams admin center) walks you through your Teams deployment.
Read our recent blog posts:
Teams for Education
Make sure your employees have adequate internet access and bandwidth for Teams. Use the guidance in Prepare your organization's network for Teams to learn how to ensure adequate bandwidth.
Limited bandwidth can affect audio quality in Teams meetings. To ensure the best meeting experience under low-bandwidth conditions, encourage users to limit video and use PSTN for calls and meeting audio.
Read this timely blog (March 6, 2020), How to quickly optimize Microsoft 365 or Office 365 traffic for remote staff & reduce the load on your infrastructure.
March 26, 2020 blog: Running on VPN: How Microsoft is keeping its remote workforce connected
If you're in China, check out Microsoft 365 or Office 365 global tenant performance optimization for China users.
If you need help with troubleshooting or with fixing problems with call or meeting quality, then follow the guidance in Known issue - China: Dialing into Skype for Business/Teams conference IDs at the bottom of this article.
Security when everyone's working from home
Microsoft Security blog (March 26, 2020): Alternative ways for security professionals and IT to achieve modern security controls in today's unique remote work scenarios
Security and Teams goes into all the technical details of Teams security, as part of Microsoft 365 enterprise-grade security best practices and procedures.
Share a link to Teams video training to help your employees get the most out of Teams.
Go deeper: Learn more about rolling out Teams.
As a mid-sized organization (500-5000 users), start your Teams journey with live, interactive workshops.
Join one of our online classes to see Teams in action and get your questions answered.
Share in-depth training videos with users who want to learn more.
Read How to roll out Teams to learn how to get ready for and manage Teams.
Read our new content about working remotely and share it with your users:
Microsoft blog (March 10, 2020): Staying productive while working remotely with Teams
Teams blog (February 28, 2020): Four tips for working from home with Microsoft Teams
Satya Nadella and Teams Product Marketing Manager Aya Tange video about using Teams to work remotely (March 20, 2020)
If you're in China, go here to Get Teams for Android in China.
Use Teams to stay in touch with your employees:
Send out information about your org's work-from-home and health and safety policies.
Use Live events for company-wide meetings and outreach. If your meeting reaches the Limits and specifications of a Teams regular meeting, then make it a live event. Turn on live captions for meetings and live events. Turn on subtitles in live events. These features increase inclusivity, productivity, and comprehension.
Staff up your helpdesk to deal with user inquiries.
If you're new to the Teams admin role, check out Admin training for Teams.
Make sure your users have the devices they need to be seen and heard clearly. Check out Teams-certified devices for personal and shared spaces.
Known issue - China: Dialing into Skype for Business or Teams conference IDs
The following is a summary of a Feb 7, 2020 Message center post (MC203397):
Microsoft understands that some users in the China region are experiencing issues dialing into Skype for Business or Teams conference IDs. In most cases, these problems are external to systems under our control. Often, the issue is with local mobile and telephony carriers.
We recommend the following if you're having audio conferencing problems:
- Ask the caller or meeting organizer to call your PSTN or mobile number.
- Join the call or meeting from the desktop or mobile clients, using VoIP.
If you need to log a support ticket, include the following items:
- Exact time of call
- Conference bridge number dialed
- Caller phone network
- Caller phone number