Some fonts are not embedded when you save a PowerPoint 2010 or later presentation in an earlier format

Symptoms

Under the following circumstances:

  • You create a presentation in Microsoft PowerPoint 2010 or later.
  • You save the presentation in the “PowerPoint 97-2003 Presentation” format and specify embedded fonts.

When you open the presentation on a different computer, the original fonts are replaced by other fonts.

Cause

This issue occurs because the fonts that you used are restricted fonts. Additionally, the fonts cannot be embedded.

Workaround

On the computer on which the presentation was created, follow these steps to replace the restricted fonts with fonts that can be embedded:

  1. Open the PowerPoint presentation.

  2. In PowerPoint 2010, Select File > Save As. In PowerPoint 2007, select the Microsoft Office button, and then select Save As.

  3. In the Save as type list, select PowerPoint Presentation, and save the file.

  4. Select Files > Options, and then select Save.

  5. Under Preserve fidelity when sharing this presentation, select the Embed fonts in the file check box.

  6. Select OK, and then select Save.

  7. A warning message appears if the presentation contains fonts that have embedding restrictions. Replace the restricted fonts with fonts that do not generate a warning message when you save the presentation. To do this, follow these steps:

    1. On the Home tab, navigate to the Editing group, select the arrow next to Replace, and then select Replace Fonts.
    2. In the Replace list, select a font, and then select a similar font in the With list.
    3. Select Replace.
    4. Repeat steps 7b and 7c as many times as necessary to replace any other fonts, and then select Close.
  8. Repeat steps 2 through 6 as many times as necessary until you can save the presentation without receiving a warning message about embedded fonts.

More information

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