向Microsoft 365解释组Explaining Microsoft 365 Groups to your users

Microsoft 365通过组,您可以设置要共享的资源集合,包括共享邮箱和日历、SharePoint 笔记本为 OneNote 的网站以及 Microsoft Planner 等。Microsoft 365 Groups allow you to set up a collection of resources to share, including a shared mailbox and calendar, a SharePoint site with a OneNote notebook, and a Microsoft Planner among others. Microsoft Teams组时也可以包含此组,也可以稍后添加。Microsoft Teams can also be included when you create a group, or it can be added later. 权限组资源通过组进行管理。Permissions groups resources are managed via the group.

可以通过创建任何共享资源来创建组。Groups can be created by creating any of the shared resources. 在工具Outlook组产生的结果与在规划器中SharePoint组连接的组产生的结果相同。Creating a group in Outlook yields the same result as creating a group-connected SharePoint team site or a plan in Planner. 如果你的用户是新用户Microsoft 365组,他们可能不会意识到这一点。If your users are new to Microsoft 365 Groups, they may not realize this. 这可能会导致用户混淆以及创建重复资源的可能性。This can lead to confusion for your users and the possibility of creating duplicate resources. (例如,某人可能会创建一个 SharePoint 网站进行文档协作,然后创建 Planner 的单独实例,但并未意识到 Planner 已作为组的一部分提供。) (For examples, someone might create a SharePoint site for document collaboration and later create a separate instance of Planner, not realizing Planner was already available as part of the group.)

由于可通过多种方式创建组,因此建议培训用户以使用最适合贵组织的方法:Because groups can be created in several ways, we recommend training your users to use the method that fits your organization the best:

  • 如果组织使用电子邮件执行大部分通信,请指示用户在 Outlook。If your organization does most of its communication using email, instruct your users to create groups in Outlook.
  • 如果组织大量使用SharePoint或正在本地SharePoint迁移,请指示用户创建SharePoint网站进行协作。If your organization heavily uses SharePoint or is migrating from SharePoint on-premises, instruct your users to create SharePoint team sites for collaboration.
  • 如果组织已部署Teams,请指示用户创建一个团队,当他们需要协作空间时。If your organization has deployed Teams, instruct your users to create a team when they need a collaboration space.

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如果你培训用户始终使用与在需要与他人协作的空间时最符合其工作方式的组创建方法,则可以帮助避免混淆和重复资源。If you train your users to always use the group creation method that most aligns with their way of working when they need a space to collaborate with others, you can help avoid confusion and duplication of resources. 随着用户经验的逐渐丰富,他们将更好地了解组所提供服务的集合,并且不同的创建方法会导致相同的结果。As users become more experienced, they will understand better the collection of services that come with a group and that different creation methods lead to the same result.

您可以使用 Microsoft 365 Groups for Business User - PowerPoint 模板作为用户培训演示文稿的起点。You can use the Microsoft 365 Groups for Business User - PowerPoint template as a starting point for training presentations for your users.

了解Microsoft 365组Learn about Microsoft 365 Groups