创建组织范围内的签名和免责声明Create organization-wide signatures and disclaimers

您可以通过向进入或离开组织的电子邮件添加电子邮件签名、法律免责声明或披露声明来管理电子邮件签名。You can manage email signatures by adding an email signature, legal disclaimer, or disclosure statement to the email messages that enter or leave your organization. 可将其设置为应用于所有待收和待发邮件,如下所示。You can set it up to apply to all incoming and outgoing messages as shown below. 也可将其应用到某些邮件,例如包含特定字词或文本模式的邮件。Or you can apply it to certain messages like those containing specific words or text patterns.

观看有关创建公司范围电子邮件签名的简短视频。Watch a short video about creating a company-wide email signature.

如果你发现此视频有帮助,请查看适用于小型企业和 Microsoft 365 新用户的完整培训系列If you found this video helpful, check out the complete training series for small businesses and those new to Microsoft 365.

创建一个应用于所有邮件的签名Create a signature that applies to all messages

提示

组织范围内的签名称为"免责声明",无论它们包含何种内容。Organization-wide signatures are called "disclaimers," regardless of what they include. 例如,它们只能是一个签名,也可以包括你的地址、法律免责声明或其他你需要的信息。For example, they can just be a signature, or also include your address, legal disclaimer, or other information you want.

转到位于 https://admin.microsoft.com 的管理中心。Go to the admin center at https://admin.microsoft.com.

转到位于 https://portal.office.de/adminportal 的管理中心。Go to the admin center at https://portal.office.de/adminportal.

  1. 选择应用启动器  应用启动器图标 ,然后选择管理。Select the app launcher The app launcher icon, and then select Admin.

    找不到需要的应用?Can't find the app you're looking for? 从应用启动器中,选择 " 所有应用"以查看可用应用的字母列表。From the app launcher, select All apps to see an alphabetical list of the apps available to you. 可在此处搜索特定应用。From there, you can search for a specific app.

  2. 选择 "管理中心", 然后选择 "Exchange"。Select Admin centers, and then choose Exchange.

  3. 在"邮件流"下,选择"规则"。Under Mail flow, select Rules.

  4. 选择 + " (添加) "图标,然后选择"应用免责声明"。Select the + (Add) icon and choose Apply disclaimers.

  5. 为规则命名。Give the rule a name.

  6. "应用此规则" 下,选择 "[应用于所有邮件]"。Under Apply this rule, select [Apply to all messages].

    提示

    了解有关应用条件的详细信息。Learn more about applying conditions if you don't want the disclaimer applied to all messages. (此范围文章适用于Exchange Server,但也适用于 Microsoft 365.) (This scoping article is for Exchange Server, but it also applies to Microsoft 365.)

  7. 在"执行以下操作"下,保留" 附加免责声明"处于选中状态。Under Do the following, leave Append the disclaimer selected.

  8. 选择 "输入文本 "并键入免责声明。Select Enter text and type your disclaimer.

    提示

    深入了解如何设置免责声明格式。Learn more about formatting disclaimers. (本文适用于Exchange Server,但也适用于 Microsoft 365.) (This formatting article is for Exchange Server, but it also applies to Microsoft 365.)

  9. 选择 "选择一 个",然后选择 "自动 换行"作为回退选项。Select Select one and choose Wrap as a fallback option. 然后选择" 确定"。Then OK. 这意味着如果由于加密或其他邮件设置而无法添加免责声明,免责声明将封装在邮件信封中。This means that if the disclaimer can't be added because of encryption or another mail setting, it will be wrapped in a message envelope.

  10. 保留" 用安全性级别审核此规则"处于选中状态。然后选择要在邮件日志中使用的" "、" "或" "。Leave Audit this rule with severity level selected. Then choose Low, Medium, or High to be used in the message log.

  11. 选择" 强制使用",立即打开免责声明,除非需要首先进行测试。Choose Enforce to turn on the disclaimer immediately, unless you want to test it first.

  12. 选择" 更多选项",以包含其他条件或例外。Choose More options to include additional conditions or exceptions.

  13. 完成后,选择" 保存"。Choose Save when finished.

组织范围签名的限制Limitations of organization wide signatures

在 Microsoft 365 中管理电子邮件签名时,不能执行以下操作:You can't do the following when managing email signatures in Microsoft 365:

  • 直接在最新电子邮件回复或转发下插入签名Insert the signature directly under the latest email reply or forward

  • 在用户的"已发送项目"文件夹中显示服务器端电子邮件签名Display server-side email signatures in users' Sent Items folders

  • 在电子邮件签名中嵌入图像Embed images in email signatures

  • 跳过包含无法更新的变量 (例如,由于未为用户或用户提供值) Skip lines which contain variables that couldn't be updated (e.g. because the value wasn't provided for a user)

若要获得这些和管理电子邮件签名的其他功能,请使用第三方工具。To gain these and other capabilities to manage email signatures, use a third-party tool. 请对电子邮件签名软件 执行 Internet 搜索Please do an internet search for email signature software. 许多提供商是 Microsoft 金牌合作伙伴,其软件提供这些功能。A number of these providers are Microsoft Gold Partners and their software provides these capabilities.

更多资源More resources