组、团队和团队的生命周期结束YammerEnd of lifecycle options for groups, teams, and Yammer

Microsoft 365组和Microsoft Teams使用多个连接的服务。Microsoft 365 Groups and Microsoft Teams work with multiple connected services. 删除组或团队时,连接服务中的大部分信息也会被删除。When a group or team is deleted, most of the information in the connected services is also deleted. 本文介绍在删除信息之前将信息从组或团队中移动来保留信息的选项。This article describes options for retaining information by moving it out of the group or team before deletion.

对于不再需要的组或团队,常见做法是将文件从团队中移到其他位置(如文档库)SharePoint存档。A common practice for groups or teams that are no longer required is to move the files out of the team and archive them in another location such as a SharePoint document library. 此做法基于旧式工作风格,其中信息存储在文件和文件夹中,并且通过电子邮件进行通信。This practice is based on a legacy style of working where information is stored in files and folders, and communications are conducted via email.

下表概述了与组和团队关联的服务,以及每个组和团队中的内容的关键类型:The following table outlines the services associated with groups and teams and key types of content found in each of them:

服务Service 内容的类型Types of content
TeamsTeams 频道对话、频道中的文件Channel conversations, files in channels
表单Forms 调查结构和结果Survey structure and results
OneNoteOneNote 笔记本Notebook
OutlookOutlook 邮件和日历Mail and calendar
PlannerPlanner Project状态和任务信息Project status and task information
Power AutomatePower Automate 工作流Workflows
Power BIPower BI 数据、报表和仪表板Data, reports, and dashboards
Project网页Project on the web Project计划Project plans
路线图Roadmap 路线图Roadmaps
SharePointSharePoint 文件、列表Teams频道 Wiki 数据Files, lists, Teams channel wiki data
StreamStream 视频Videos
YammerYammer 对话Conversations

删除组或团队时,还会删除大部分关联的资源。When deleting a group or team, most of the associated resources are also deleted. 例外情况包括:Exceptions include:

  • Stream 中的视频保留且归上传/录制人员所有Videos in Stream remain and are owned by the person who uploaded/recorded them
  • 流Power Automate流保留并归创建者所有。Flows in Power Automate remain and are owned by the person who created them.
  • Project Web Project中的数据和路线图数据将保留在 CDS 中,并可以单独还原。Project and roadmap data in Project on the web remains in the CDS and can be restored separately.

组和团队将保持软删除状态 30 天,并且随时都可以还原。Groups and teams remain in a soft-delete state for 30 days and can be restored at any time. 但是,30 天后,它们以及任何关联的资源(如服务和内容)会从Microsoft 365清除。However, after the 30 days they, and any associated resources such as services and content, are purged from the Microsoft 365 environment. 受保留策略保护的任何内容仍然可以通过电子数据展示搜索使用。Any content protected by a retention policy remains available through eDiscovery searches.

组连接的服务的生命周期结束注意事项End of life cycle considerations for group-connected services

团队和组所有者以及 IT 管理员在删除组或团队时需要考虑三个关键方面。There are three key areas that team and group owners and IT administrators need to consider when deleting a group or team.

ContentContent

团队不再存在后,是否需要保留内容?Does the content need to be retained after the team is no longer there? 是否足以依赖保留功能Microsoft 365,还是应用和服务中无法提供保留的一些内容?Is it sufficient to rely on retention capabilities of Microsoft 365, or is some of the content in apps and services that don't offer retention? 是否需要保留内容以用于记录管理、存档或将来使用和参考目的?Does the content need to be retained for record management, archival, or future use and reference purposes?

为了避免任何潜在的数据丢失,必须先提出这些问题,然后才能存档或删除任何团队。To avoid any potential data loss, these questions must be asked before any team is archived or deleted.

服务Services

内容是否需要保持其当前工作形式?Does content need to stay in its current working form? 例如,Power BI报表是否需要继续可供访问?For example, does the Power BI report need to continue to be accessible? 窗体结果是否需要在可视摘要视图中可用?Do the Form results need to be available in the visual summary view? 列表中列表是否SharePoint链接或嵌入到任何位置?Are the lists in SharePoint linked to or embedded anywhere?

在删除基础组之前,必须提出这些问题,因为导出内容可能不够用。These questions must be asked before the underlying group is deleted because exporting the content may not be sufficient.

来宾Guests

当来宾受邀加入团队时,在将来宾添加到团队Azure Active Directory在主机组织的组织中创建来宾帐户。When guests are invited to a team, a guest account is created in the host organization’s Azure Active Directory before adding them to the team. 删除团队后,不会从团队中删除Azure Active Directory。When a team is deleted, guests aren't removed from Azure Active Directory. 虽然来宾无法访问尚未与它们共享的组、网站、团队或内容,但他们仍可以使用 Microsoft Teams 中的功能,例如开始聊天、语音和视频呼叫以及使用应用。While guests can't access groups, sites, teams, or content which hasn't been shared with them, they can still potentially use features within Microsoft Teams such as starting chats, voice and video calls, and using apps.

团队或组所有者可以通过将组织外部的某人添加到团队来Azure Active Directory成为团队中的来宾。A team or group owner can invite someone from outside the organization to become a guest in Azure Active Directory by adding them to a team. 但是,团队所有者无法从用户中删除Azure Active Directory。A team owner can't, however, remove the guest from Azure Active Directory. 删除帐户只能由全局管理员或用户管理员执行。Deleting accounts can only be performed by a global admin or user admin.

执行来宾评审并了解在团队删除时是否需要从来宾Azure Active Directory很重要。It's important to perform guest reviews and to understand whether guests need to be removed from Azure Active Directory upon team deletion. 可能存在来宾保留在目录中的有效情况,例如是其他团队的成员,或者使用其他 Microsoft 365 Azure 服务。There may be a valid case for guests to remain in the directory, such as being a member of other teams or using other Microsoft 365 or Azure services.

TeamsTeams

Teams内容主要是对话形式。Teams-specific content is primarily in the form of conversations.

频道中的对话无法复制或移动使用本机Microsoft Teams功能。Conversations in channels can't be copied or moved using native Microsoft Teams functionality. 但是,可以使用 Graph API 导出它们。They can however be exported using the Graph API.

此外,如果将保留策略应用于Teams,对话将保留并通过电子数据展示搜索提供。Additionally, if a retention policy is applied to Teams, the conversations are retained and available through eDiscovery searches. 使用高级电子数据展示,你可以重新构建Teams对话。Using advanced eDiscovery you can reconstruct a Teams chat conversation.

存档团队Archiving a team

存档 团队的好处是 ,它可以像现在一样提供对团队的完全访问权限。The benefit of archiving a team is that it provides full access to the team as it was. 用户仍可浏览频道对话并打开文件,即使他们未处于活动状态。Users can still browse channel conversations and open files even if they aren't active. 此外,如果需要继续处理团队,可以取消存档 (例如,如果项目已) 。Additionally, teams can be unarchived if there's a need to continue working on them (for example, if a project is extended).

当团队由所有者存档时,对于团队中的内容以及关联的网站(如果选中)的成员,该团队SharePoint只读。When a team is archived by an owner, it's set to read-only for members both for content within the team and if selected, the associated SharePoint site. 此操作的目标是确保频道中的对话保持其现有状态,以及基于SharePoint的内容(如文件和 Wiki)。The objective of this action is to ensure that conversations in channels are preserved in their existing state, along with SharePoint-based content such as files and wikis.

在SharePoint网站中没有任何可见更改。In the SharePoint site there are no visible changes. 但是,无法更改任何文件或列表,因为SharePoint组的权限设置为Microsoft 365 网站访问者However, no changes can be made to any files or lists because the SharePoint permissions for the Microsoft 365 Group are set to Site visitors. 这包括团队OneNote笔记本,存储在网站内的网站资产库中SharePoint笔记本。This includes the OneNote notebook for the team, which is stored in the Site Assets library within the SharePoint site.

存档团队后,基础 Microsoft 365 组仍受过期策略 (如果设置为) ,则所有者必须继续续订团队。When a team is archived, the underlying Microsoft 365 group is still subject to the expiration policy (if set), and as such the owner must continue to renew the team.

虽然团队的频道对话和SharePoint网站内容设置为只读,但不适用于其他关联服务:While the team’s channel conversations and SharePoint site contents are set to read-only, the same isn't applied to other associated services:

  • 规划器存储桶和任务仍可创建、修改和删除。Planner buckets and tasks can still be created, modified, and deleted.
  • 表单仍可接收提交。Forms can still receive submissions.
  • 邮箱Outlook仍可以接收电子邮件。The Outlook mailbox can still receive emails.
  • Power BI仪表板、报表和数据仍可修改。Power BI dashboards, reports and data can still be modified.
  • 仍可以在 Web 上的Project编辑项目和路线图。Projects and roadmaps can still be edited in Project on the web.
  • 视频仍可在 Stream 中上载、修改和删除。Videos can still be uploaded, modified, and deleted in Stream.
  • Power Automate流仍可创建、修改、删除,并且将继续运行。Flows in Power Automate can still be created, modified, deleted, and will continue to run. (,但是,如果需要将邮件张贴到存档团队的频道,他们将) (They will fail however, if required to post a message to a channel of the archived team.)

表单Forms

虽然窗体可以从单个帐户移动到一个组,但无法从一个组移动或复制到另一个组。While a form can be moved from an individual account to a group, it can't be moved or copied from one group to another. 删除团队时,有三个选项可用于表单。There are three options available for a form when a team is deleted.

复制表单Duplicate the form

表单可以 作为模板共享,从而允许其他用户将其复制到其自己的帐户或组。Forms can be shared as templates, allowing other users to copy it to their own account or a group. 这不会保留结果提交的数据;仅表单结构,如问题和设置。This doesn't retain the data from result submissions; only form structure such as questions and settings.

将结果导出到电子表格Export results to a spreadsheet

如果需要保留表单响应的数据,可以通过将结果导出到电子表格中Excel实现If the data of the form responses needs to be retained, this can be achieved by exporting the results to an Excel spreadsheet. 这将仅将问题及其响应导出为数据,不包括由 Forms 创建的图形。This will only export the questions and their responses as data – it doesn't include graphs created by Forms.

删除表单Delete the Form

虽然删除组也会导致删除任何关联的表单,但组成员可以直接删除这些表单,而不需要成为组的所有者。While deletion of the group will also result in the deletion of any associated forms, group members can directly delete them without being an owner of the group. 但是,这是一个手动步骤,不提供任何其他好处。However, this is a manual step that doesn't provide any additional benefit.

OneNoteOneNote

包含在OneNote中的笔记本存储在关联网站中的"网站资产"SharePoint库中。The OneNote notebook included in a group is stored in the Site Assets library within the associated SharePoint site. 笔记本文件有时可以分布于多个单独的文件中,但无法单独复制和打开它们。While notebook files can sometimes be spread across multiple individual files, they can't be copied and opened independently. 相反,必须使用OneNote移动或导出笔记本OneNote 2016。Instead, the contents of the OneNote notebook must be moved or exported using OneNote 2016.

将页面和分区移动到另一个笔记本Move pages and sections to another notebook

将页面或分区分别 移动到另一个笔记本,使所有者有机会清理其数据并仅保留需要保留的内容。Individually moving pages or sections to another notebook provides owners with an opportunity to clean up their data and take only what needs to be retained.

将整个笔记本导出为包Export the entire notebook as a package

如果需要保留整个笔记本的现有结构,可以将其导出为OneNote文件,然后导入到新位置。If the entire notebook needs to be retained with its existing structure, it can be exported as a OneNote package file and then imported to a new location. 相反,这可用作将内容保留在单个文件(而不是现有多文件结构)中的方法。Instead, this can be used as a method to retain the contents in a single file instead of the existing multi-file structure.

打印为 PDF 格式Print to PDF

如果笔记本的一些内容只需要保留作为参考或记录,可以将单个页面打印为 PDF,并存储在其他位置In scenarios where some of the contents of the notebook need only to be retained for reference or as records, individual pages can be printed to PDF and stored elsewhere.

邮箱和日历Mailbox and calendar

使用与组关联的邮箱的情况并不少见,即使在团队频道中可能进行了很多对话。It's not uncommon for the group-associated mailbox to be used, even though many conversations may have been conducted within team channels. 邮箱仅存储直接通过电子邮件发送的电子邮件,不包括直接发送到频道的电子邮件。The mailbox only stores emails that were emailed directly to it and doesn't include emails that were sent directly to channels.

在某些情况下,邮箱中存储的电子邮件可能是会议、Planner 任务更新以及其他应用或系统生成的邮件的通知。In some cases, the emails stored within the mailbox may be notifications of meetings, Planner task updates, and other app or system-generated messages. 检查邮箱内容以确定应保留还是删除内容,这一点很重要。it's important that the contents of the mailbox be reviewed to determine whether the content should be retained or deleted.

如果保留策略应用于Exchange,电子邮件和日历项目将保留并通过电子数据展示搜索提供。If a retention policy is applied in Exchange, the emails and calendar items are retained and available through eDiscovery searches.

导出邮件和日历Export mail and calendar

团队或团队成员可以将邮箱和日历的内容导出到 PST Outlook/个人存储 (PST) 文件。Team or group members can export the contents of the mailbox and calendar to an Outlook Data / Personal Storage (PST) file. 然后,此文件可以存储在其他位置,也可以将内容导入到其他邮箱中。This file can then be stored elsewhere, or the contents can be imported into a different mailbox. 不建议使用前者,因为 PST 文件的内容如果不在 Outlook 中打开,则不可搜索,并且文件本身会随着时间的推移而损坏。The former isn't recommended as the contents of the PST file aren't searchable without opening it in Outlook, and the file itself can become corrupted over time.

IT 执行的内容迁移IT-performed content migration

管理员可以使用第三方工具在邮箱之间迁移电子邮件和日历内容,而无需任何用户干预。Administrators can use third-party tools to migrate email and calendar contents between mailboxes without any user intervention. 一个潜在的存储位置可能是完全作为组邮箱内容的"存档"创建的共享邮箱。One potential storage location could be a shared mailbox created purely to serve as an “archive” of the group mailbox contents.

PlannerPlanner

每个组或团队可以有多个计划。Each group or team can have multiple plans. 在离开过程中,确保满足每个计划的保留要求非常重要。It's important during the off-boarding process to ensure that retention requirements are addressed for each plan. 与其他服务一样,Planner 中的内容有若干种离开的方法。Like the other services, there are several approaches to off-board content in Planner.

将计划导出到电子表格Export the plan to a spreadsheet

如果只需要保留计划的副本以便保留记录,最简单的方法是将计划导出到一个Excel电子表格If it's only required to keep a copy of the plan for record-keeping purposes, the simplest approach is to export the plan to an Excel spreadsheet. 这是单向操作 - 无法从电子表格导入计划。This is a one-way action - there's no option to import plans from a spreadsheet.

重要

将计划导出Excel将在计划中获取大部分信息,但不包括注释、链接或文件。Exporting a plan to Excel will take most information within the plan, but won't include comments, links, or files.

将任务复制并移动到另一个计划Copy and move tasks to another Plan

虽然将任务复制或移动到另一个计划看起来像解决方案,但单个任务只能在同一组内的计划之间复制或移动。While copying or moving tasks to another plan seems like a solution, individual tasks can only be copied or moved between plans within the same group. 如果正在删除与计划关联的组,则将不会备份数据。This won't back up the data if the group associated With the plan is being deleted.

复制整个计划Copy entire plan

也可以复制 整个计划It's also possible to copy the entire plan. 无法将复制操作复制到现有组。Copying can't be done to an existing group. 复制计划将创建一个新组。Copying the plan will create a new group. 此外,复制整个计划不包括注释、工作分配、链接、附件或日期。Additionally, copying the entire plan won't include comments, assignments, links, attachments, or dates.

Power AutomatePower Automate

在Power Automate创建且与组或团队关联的流不属于该组。Flows created in Power Automate and associated with a group or team don't belong to the group. 它们归创建者所有,仅与其他用户和组共享。They are owned by the creator and merely shared with other users and groups. 因此,如果删除组或团队,则它们不会受到影响。As such they aren't affected if a group or team is deleted.

更改流的所有权Change ownership of the flow

如果流需要继续运行,任何所有者都可以将其他用户或Microsoft 365组添加为所有者。If the flow needs to continue operating, any owners can add other users or Microsoft 365 groups as owners.

导出流Export the flow

如果流不需要继续运行,但需要保留供将来使用,可以将其导出为文件,稍后再次导入。 If the flow doesn't need to continue operating but it needs to be preserved for potential future use, it can be exported as a file and imported again later.

Power BIPower BI

Power BI数据和工作区可以独立于组和团队运行,并且与其他工作负载一样,提供不同方式的离开。Power BI data and workspaces can operate independently from groups and teams and like other workloads offer different ways of being off-boarded.

将报告复制到其他工作区Copy reports to another workspace

如果在删除组或工作组后需要报表,可以将报表从现有工作区复制到Power BI。If you need the report once the group or team is deleted, it can be copied from the existing workspace to another workspace within Power BI.

从仪表板或报表导出数据Export data from a dashboard or report

相反,如果报表不再需要处于活动状态,但需要保留数据,可以导出到Excel。Instead, if the report no longer needs to be active but the data needs to be retained, it can be exported to Excel.

ProjectProject

在 Web Project 中创建的项目和路线图与 Microsoft 365 组相关联,并且具有与 Power BI 类似的Power BI。Projects and Roadmaps created in Project for the web are associated with Microsoft 365 groups and have approaches to off-boarding similar to Power BI.

将项目分配给另一个组Assign the project to another group

如果需要在组或工作组的生命周期之外保持项目的功能状态,可以将其分配给其他Microsoft 365If the project needs to be preserved in its functional state beyond the life of the group or team, it can be assigned to a different Microsoft 365 group. 这可以使用 Dynamics 365 管理中心完成。This can be done using the Dynamics 365 Administration Center.

从项目或路线图导出数据Export data from the project or roadmap

使用 Dynamics 365 管理中心,可以导出项目中 的用户 数据到电子表格。Using the Dynamics 365 Administration Center, it's possible to export user data from the project to a spreadsheet. 还可将数据导出到Project文件 (。MPP) PowerShell 创建和 XML 文件格式。The data can also be exported to Project file (.MPP) and XML file formats by using PowerShell.

SharePointSharePoint

团队频道中的所有文件都存储在SharePoint组的网站中。All files in team channels are stored in the SharePoint site of the associated group. 在某些情况下,文档外的内容可能存在于SharePoint,如列表或页面。In some cases, content other than documents may exist in SharePoint, such as lists or pages.

文件通常存储在网站中的三个主要SharePoint位置:Files are generally stored in three primary locations within a SharePoint site:

  • 页面 - 网站页面库Pages - Site Pages library
  • 页面中使用的图像 – 网站资产库Images used in pages – Site Assets library
  • 频道中的文件 – 文档库Files in channels – Documents library
  • Wiki 网页 – Teams Wiki 数据库Wiki pages – Teams Wiki Data library

如果网站具有一个或多个子网站,则需要针对每个子网站重复执行离开过程。If the site has one or more subsites, the off-boarding process will need to be repeated for each subsite. 如果团队包含私人频道,则每个频道SharePoint一个单独的网站。If the team contains private channels, there's a separate SharePoint site for each channel.

从组或团队删除文件时,必须考虑它们可能会与不是组或团队成员的用户共享。It's important when removing files from a group or team to consider that they may be shared with users who aren't members of the group or team. 你可能希望与他们传达即将发生的更改。You may want to communicate the impending change to them.

下载文件Download files

存储在SharePoint库之一中的文件可以下载到本地计算机Files stored in SharePoint in one of the libraries mentioned above can be downloaded to a local computer.

移动文件Move files

此外,可以将文件移动到网站中的SharePoint,如不同网站中的库Additionally, files can be moved to another location within SharePoint such as a library in a different site.

导出列表Export list

存储在列表SharePoint中的数据可以导出到 Excel电子表格,并再次导入到另一个站点中的列表。Data stored within SharePoint lists can be exported to an Excel spreadsheet, and imported again to a list in another site.

或者,第三方工具可用于在网站之间迁移列表,以便保留功能、列表视图、格式设置和其他属性。Alternatively, a third-party tool can be used to migrate the list between sites in order to retain function, list views, formatting, and other attributes.

"导出"Wiki 文件“Export” wiki files

团队频道中的 Wiki 内容存储在与网站关联的网站专用库中的 HTML 格式SharePoint文件中。Wiki contents within team channels are stored in an HTML formatted file in a dedicated library of the associated SharePoint site. 它们无法轻松导出并导入其他频道 Wiki,但可以转换为 HTML 文件并作为网页打开。They can't be readily exported and imported to another channel wiki but can be converted to an HTML file and opened as a web page.

Microsoft StreamMicrosoft Stream

与 Power Automate一样,Stream 中与组或团队关联的视频实际上并不归组所有,在删除组时不会删除。Like Power Automate, videos in Stream associated with a group or team aren't actually owned by the group and aren't deleted when the group is deleted. Stream 中的视频归上传或创建视频的用户所有,即使他们添加用户或组作为所有者。Videos in Stream are owned by the person who uploaded or created the video, even if they add users or groups as owners. 在频道中Teams会议归开始录制的人所有。Meetings recorded in a Teams channel are owned by the person who started the recording.

添加其他所有者Adding other owners

因为视频在组删除时保留在 Stream 中,所以原始所有者可以与其他用户和组共享视频,甚至可以将它们 添加为所有者Because the video is retained in Stream when the group is deleted, the original owner can share the video with other users and groups, even adding them as owners.

下载视频Download the video

如果视频不需要保留在 Stream 中或需要存储在记录管理系统等备用位置,则所有者可以在本地 下载它In scenarios where the video doesn't need to be retained in Stream or needs to be stored in an alternate location such as a records management system, an owner can download it locally.

YammerYammer

与用户Microsoft Teams不同,Yammer为用户和管理员提供了移动或导出对话的选项。Unlike conversations in Microsoft Teams, Yammer offers both users and administrators options to move or export conversations.

将对话移动到其他组或社区Move conversations to another group or community

对话可以移动到其他用户Yammer组,而不只是所有者或管理员。Conversations can be moved to another Yammer group by any user, not just owners or administrators. 这一点在经典Yammer 和新的 Yammer接口中都可行。This is possible in both the classic Yammer and the new Yammer interfaces.

导出网络数据Export network data

Yammer管理员导出网络数据Yammer network administrators export network data. 但是,这样做将导出整个网络的所有对话。However, doing so will export all conversations for the entire network. 生成的导出将列出组 ID。The resulting export lists the Group ID. 可以基于此 ID 筛选对话。It's possible to filter conversations based on this ID.

删除以前的员工和安全数据Remove a former employee and secure data