规划组和组织的组织和生命周期Microsoft 365和Microsoft TeamsPlan organization and lifecycle governance for Microsoft 365 groups and Microsoft Teams

Microsoft 365组具有一组丰富的工具来实施组织所需的管理功能。Microsoft 365 groups has a rich set of tools to implement the governance capabilities your organization requires.

下一节介绍这些功能、推荐最佳实践,并提供指导,以提出正确的问题以确定管理要求以及如何满足这些要求。The following section describes the capabilities, recommends best practices, and provides guidance to ask the right questions to determine the requirements for governance, and how to meet them.

控制哪些人可以创建Microsoft 365组Control who can create Microsoft 365 groups

最终用户可以从多个终点创建组,包括Outlook、SharePoint、Teams和其他环境。Groups can be created by end-users from multiple end-points including Outlook, SharePoint, Teams, and other environments.

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我们强烈建议自助服务,为组所有者提供能力并帮助用户更轻松地完成工作。We highly recommend self-service to empower group owners and help users get their work done more easily. 限制组和团队创建可能会降低用户的工作效率,因为许多Microsoft 365服务需要创建组,服务才能正常运行。Limiting group and team creation can slow users productivity because many Microsoft 365 services require that groups be created for the service to function.

考虑以下组创建管理选项:Consider the following governance options for groups creation:

  • 若要限制组移动,请使用 组过期策略 自动删除不使用的组。To limit group sprawl, use groups expiration policies to automatically delete groups that are not being used.
  • 将组创建限制为包含动态成员身份(例如,所有全职员工)的安全组的成员。Limit group creation to members of a security groups with dynamic membership containing, for example, all full-time employees.
  • 将组创建限制为安全组,并要求用户完成组织的组使用策略中的培训,以便成为安全组的成员。Limit group creation to a security group and require users to complete training in your organization's group usage policies in order to become members of the security group.

如果要限制可以创建组的人,请参阅管理哪些人可以创建Microsoft 365组,了解如何配置此组。If you want to limit who can create groups, see Manage who can create Microsoft 365 groups for information on how to configure this.

组删除、还原和存档Group delete, restore, and archiving

删除Microsoft 365组时,默认情况下该组将保留 30 天。When a Microsoft 365 group is deleted, by default it's retained for 30 days. 这 30 天时间被称为"软删除",因为仍然可以对组进行还原。This 30-day period is called "soft-delete" because you can still restore the group. 30 天后,组和相关内容将永久删除且无法还原。After 30 days, the group and associated content is permanently deleted and cannot be restored.

如果已制定保留策略来保留聊天、文件或邮件,则删除组后将保留这些项目。If you have retention policies in place to retain chat, files, or mail, those items will be preserved after the group is deleted. 有关详细信息 ,请参阅了解 保留策略。See Learn about retention policies for details.

如果要删除组,但保留一个或多个已连接组的服务中的内容,请参阅存档组、团队和Yammer获取信息If you want to delete a group but preserve the content from one or more of the group-connected services, see Archive groups, teams, and Yammer for information.

组命名策略Group naming policy

组命名策略可以通过两种方式帮助您管理组:A groups naming policy can help you govern groups in two ways:

  • 前缀/后缀命名策略可用于在组名称及其关联电子邮件地址的开头或结尾强制执行固定字符串或 Azure AD 属性。A prefix/suffix naming policy can be used to enforce fixed strings or Azure AD attributes at the beginning or end of a group name and its associated email address. 通过执行此操作,可以确保在组名称中加入部门名称或区域等。By doing this, you can ensure the inclusion of, for example, department names or regions in group names.
  • 阻止的词语策略可以确保某些词语(如主管的姓名)不会用于组名。A blocked words policy can ensure that certain words, such as the names of executives, are not used in group names.

从任何组连接的服务创建组时,将应用命名策略。Naming policies are applied when groups are created from any of the group-connected services.

如果你决定对组使用命名策略,请参阅Microsoft 365组命名策略。If you decide to use naming policies for groups, see Microsoft 365 Groups naming policy.

组过期策略Group expiration policy

你可以指定过期期限,达到该期限到期且未续订的任何组都将被删除。You can specify an expiration period and any group that reaches the end of that period, and is not renewed, will be deleted. 过期期限从组创建时或上次续订日期开始。The expiration period begins when the group is created, or on the date it was last renewed.

将组设置为过期后:Once you set groups to expire:

  • 该组的所有者将收到通知,以在即将过期时续订组。Owners of the group are notified to renew the group as the expiration nears.
  • 自动续订活动组。Active groups are renewed automatically.
  • 任何未续订的组都将被删除。Any group that is not renewed is deleted.
  • 任何已删除的组都可以在 30 天内由组所有者或管理员还原。Any group that is deleted can be restored within 30 days by the group owners or the admin.

过期策略是一种通过确保删除不再使用的组来限制组过期的一个好方法。Expiration policies are a good way to limit group sprawl by ensuring that groups that are no longer in use are deleted. 如果要创建组过期策略,请参阅Microsoft 365过期策略。If you want to create a group expiration policy, see Microsoft 365 Group Expiration Policy.

协作治理规划分步规划Collaboration governance planning step-by-step

创建协作管理计划Create your collaboration governance plan

删除以前的员工和安全数据Remove a former employee and secure data