MyAnalytics 隐私指南MyAnalytics privacy guide

MyAnalytics 可帮助你找到建立更好习惯并重新控制时间的机会。MyAnalytics helps you find opportunities to build better habits and get back in control of your time. 本文介绍 MyAnalytics 的工作原理、使用的数据、存储该数据的位置以及旨在确保该数据安全的方式。This article describes how MyAnalytics works, what data it uses, where it stores that data, and the ways in which it was designed to keep that data safe. 本文还介绍 MyAnalytics 如何遵守 GDPR 法规。It also describes how MyAnalytics complies with GDPR regulations.

要点摘要Summary of key points

  • MyAnalytics 并不旨在启用评估、跟踪、自动决策、分析或监视MyAnalytics is not designed to enable evaluation, tracking, automated decision-making, profiling, or monitoring. MyAnalytics 通过个性化仪表板、每周摘要、Insights Outlook 加载项和 Outlook 中的内联建议为你提供见解。MyAnalytics provides you with insights through a personalized dashboard, a weekly digest, the Insights Outlook add-in, and inline suggestions in Outlook. MyAnalytics 没有任何机制或选项来允许除你之外的任何人访问通过这些界面显示的个性化信息,除非你专门并单独共享它。MyAnalytics has no mechanism or option that allows anyone but you to access the personalized information that is displayed through these surfaces, unless you purposefully and independently share it. MyAnalytics 提供的见解无法用于自动决策或分析。Insights provided by MyAnalytics cannot be used for automated decision-making or for profiling.

  • MyAnalytics 不会为员工提供对有关其他同事的新个人身份信息的访问权限MyAnalytics does not give employees access to new personally-identifiable information on other coworkers. MyAnalytics 通过对你在工作时生成的信息执行计算来将数据转换为见解。MyAnalytics converts data into insights by performing calculations on information that you generate just by going about your work day. 你在 MyAnalytics 中看到的大部分数据只是你有权访问但在没有某些支持的情况下无法对其快速执行计算的信息聚合。The majority of the data that you see in MyAnalytics is simply an aggregation of information to which you already have access, but that you wouldn’t be able to quickly perform calculations on without some support.

  • 处理 MyAnalytics 数据并将其存储在员工的 Exchange Online 邮箱中MyAnalytics data is processed and stored in the employee’s Exchange Online mailbox. MyAnalytics 处理来自以下源的数据:Exchange Online 电子邮件和日历数据、来自 Skype for Business 和 Teams 的聊天和呼叫信号,以及 Windows 10 应用程序活动历史记录(如果你和你的组织的 IT 管理员选择你加入)。MyAnalytics processes data from these sources: Exchange Online email and calendar data, chat and call signals from Skype for Business and from Teams, and—if both you and your organization's IT administrator opt you in—Windows 10 application activity history. MyAnalytics 处理此数据并将其存储在每个员工的 Exchange Online 邮箱内。MyAnalytics stores and processes this data inside each employee’s Exchange Online mailbox.

  • MyAnalytics 支持一般数据保护条例 (GDPR) 合规性MyAnalytics supports General Data Protection Regulation (GDPR) compliance. Microsoft 已将 MyAnalytics 设计为满足组织需求来遵守 GDPR 要求Microsoft has designed MyAnalytics to support your organization’s needs to comply with GDPR requirements.

MyAnalytics 的工作原理How MyAnalytics works

MyAnalytics 采用以下方式展现见解:MyAnalytics presents insights in the following ways:

  1. 个人仪表板Personal dashboard

  2. Insights Outlook 加载项Insights Outlook add-in

  3. 每周摘要Weekly digest

  4. Outlook 中的内联建议Inline suggestions in Outlook

MyAnalytics 提供了以下类型的数据的见解。MyAnalytics provides insights with the following types of data.

  1. 邮箱数据:使用 Office 365 生成的电子邮件、日历、聊天和通话活动,例如你在向特定人员或组发送的会议或电子邮件上所花的时间。Mailbox data: Email, calendar, chat, and call activity that you generate by using Office 365, such as time that you spend in meetings or emails that you send to a specific person or group.

  2. Windows 10 活动历史记录数据: 在设备上使用应用和服务的数据:无论你是否处理了文档,还是你是否浏览了 Web。Windows 10 activity history data: Data on your usage of apps and services on your device: whether you worked on a document and whether you browsed the web.

  3. 增量数据: 你无法使用但将以一种旨在保护个人隐私的聚合形式呈现的数据。Incremental data: Data that would otherwise be unavailable to you but is presented in an aggregated form designed to protect individual privacy.

邮箱数据Mailbox data

邮箱数据表示只需工作(如发送电子邮件、安排会议或与同事聊天)即有权访问的信息。Mailbox data represents information that you already have access to simply by going about your job, such as sending emails, arranging meetings, or chatting with coworkers. MyAnalytics 处理此信息并以使其可操作的方式显示。MyAnalytics processes and displays this information in ways that make it actionable.

例如,MyAnalytics 提供了可用于快速了解你每天在会议和电子邮件上所花的时间、谁与你合作最多、谁与你失去联系以及已对谁做出承诺和请求的视图。For example, MyAnalytics provides views that allow you to quickly understand how much time you spend in meetings and in email every day, who you collaborate with the most, who you are losing touch with, and to whom you have made commitments and requests.

你可以对此信息执行操作。You can take action on this information. 例如,你可能觉得在会议上花费了太多时间,因此采用运行更高效会议的个人目标。You might decide that you spend too much time in meetings, for example, and adopt a personal goal of running more efficient meetings.

请注意,这些见解来源于以下位置中已可供你使用的数据:Note that these insights are derived from data that is already available to you in the following places:

  • Exchange Online 邮箱Your Exchange Online mailbox
  • OneDrive 和 SharePoint 文档中的活动Your activity in OneDrive and SharePoint documents
  • 来自 Teams 和 Skype for Business 的聊天和呼叫历史记录Your chat and call history from Teams and from Skype for Business

MyAnalytics 简单地应用一些基本计算和规则,使此数据更易操作。MyAnalytics simply applies some basic calculations and rules to make this data more actionable. 邮箱数据直接存储在 Exchange Online 邮箱中。Mailbox data is stored directly in your Exchange Online mailbox.

例如,如果你想要确定哪些同事在过去一周内向你发送了最多的电子邮件,则无需在收件箱中手动对来自同事的电子邮件进行计数,即可使用 MyAnalytics 从技术上实现此目的。For example, if you want to determine which colleagues sent you the most email over the past week, you could technically do so without MyAnalytics by manually counting emails from coworkers in your inbox. 同样,你可以通过使用邮箱中随时可用的时间戳信息来确定同事对你发送的电子邮件的平均响应时间。Similarly, you could determine your coworkers’ average response time to the emails that you sent them by using the timestamp information readily available in your mailbox. 使用 MyAnalytics,就不必执行这些繁琐的计算。MyAnalytics saves you the trouble of having to perform these tedious calculations.

Windows 10 活动历史记录数据Windows 10 Activity History data

Windows 10 活动历史记录数据是指你对设备执行的操作,例如你使用的应用和服务、你是否处理了文档,以及你是否浏览了 Web。Windows 10 activity history data refers to the things you do on your device, such as the apps and services you used, whether you worked on a document, and whether you browsed the web. 活动历史记录本地存储在设备上,如果你使用 Microsoft 帐户登录到设备并授予权限,则 Windows 会将活动历史记录发送到 Microsoft。The activity history is stored locally on the device, and if you are signed in to the device with a Microsoft account and you give permission, Windows sends the activity history to Microsoft.

MyAnalytics 使用 Windows 10 活动历史记录数据计算有关你的工作习惯的见解(例如,在应用、会议中的多任务处理上所花的时间)。MyAnalytics uses Windows 10 activity history data to compute insights (for example, time spent in apps, multi-tasking in meetings) about your work habits. 这些见解是私有的,并存储在 Exchange Online 邮箱中。These insights are private and stored in your Exchange Online mailbox.

另请注意,如果你选择将 Windows 10 活动历史记录发送到 MyAnalytics,则即使你使用非工作或非学校帐户(例如,个人 live.com 或 facebook.com 帐户)连接到应用或服务,也会保存活动数据。Also note that, if you choose to send Windows 10 activity history to MyAnalytics,  activity data is saved even if you use a non-work or non-school account (for example, a personal live.com or facebook.com account) to connect to the app or service. 但是,在使用 Microsoft Edge Web 浏览器中的 InPrivate 选项卡或窗口进行浏览时,不会保存活动数据。However, activity data is not saved when you browse with InPrivate tabs or windows in the Microsoft Edge web browser.

增量数据Incremental data

在某些情况下,MyAnalytics 将为你提供有关其他人员不可用的被取消标识的信息(例如,电子邮件阅读率)。In a few cases, MyAnalytics provides you with de-identified information on other people that would not have otherwise been available to them, such as for Email read rates.

电子邮件阅读率Email read rates

MyAnalytics 将跟踪(在 Outlook 加载项中)已打开电子邮件(该邮件已发送给五个人或更多人)的收件人的百分比。MyAnalytics tracks the percentage of recipients who opened an email message (in the Outlook add-in) for email that you’ve sent to five or more people.

但是,若要保留隐私,MyAnalytics 不会跟踪发送给少于五个人的邮件的阅读率。However, to preserve privacy, MyAnalytics does not track read rates for messages sent to fewer than five people. 此外,MyAnalytics 不会显示 0% 或 100% 的阅读率,因为这样会让你对单个同事操作作出明确的结论。Also, MyAnalytics does not show read rates of 0% or 100%, as that would allow you to make definitive conclusions about individual coworker actions. 相反,阅读率呈现为“低”或“高”。Instead, the read rate renders as "Low" or "High."

此指标是基于 Exchange Online 中的“已读”标志计算的。This metric is calculated based on the "read" flag in Exchange Online. 对于某些用户,在 Outlook 预览窗格中打开邮件时,邮件标记为“已读”。For some people, messages are flagged as "read" when you open a message in the Outlook preview pane. 对于其他用户,可能需要双击打开邮件,将其标记为“已读”。For others, you might need to double-click to open the message to mark it as "read."

你可以在 Outlook 设置中控制此设置。You can control this setting in your Outlook settings. 若要在发件人的邮箱中显示这些信号,请在 Office 365 环境中复制“已读”标志,然后将其发送到发件人的邮箱。To show these signals in the sender’s mailbox, the “read” flag is copied within the Office 365 environment, and then delivered to the sender’s mailbox.

如何选择加入和选择退出How you can opt-in and opt-out

可以通过“设置”来选择加入或选择退出 MyAnalytics****。You can opt-in or opt-out of MyAnalytics through Settings. 有关详细信息,请参阅选择退出 MyAnalyticsFor details, see Opt out of MyAnalytics.

GDPR 合规性GDPR Compliance

与完整的 Office 365 套件一样,MyAnalytics 有助于支持遵守 GDPR 要求。As is the case with the full Office 365 suite, MyAnalytics helps support compliance with GDPR requirements. 例如,MyAnalytics 支持以下内容:For example, MyAnalytics supports the following:

  • 保护个人数据Secure and protect personal data. 由于所有 MyAnalytics 数据都存储在 Exchange Online 邮箱中,因此,MyAnalytics 通过满足安全保障义务的 Exchange Online 来满足安此义务。Because all MyAnalytics data is stored in your Exchange Online mailbox, MyAnalytics meets this security obligation by virtue of Exchange Online also meeting the obligation.

  • 对导出、删除或限制处理个人数据的请求Requests to export, delete, or restrict processing personal data. Microsoft 支持用户请求,例如对导出或删除数据的请求。Microsoft supports user requests, such as requests for export of or deletion of data.

有关详细信息,请参阅 GDPR 合规性For more information, see GDPR compliance.