建立及管理會議室信箱Create and manage room mailboxes

會議室信箱是指派給像是會議室、視聽室或訓練室等實體地點的資源信箱。透過會議室信箱,使用者就可以在他們的會議邀請中加入會議室信箱,輕鬆預約這些會議室。當他們這麼做時,您可以設定會議室信箱選項,來決定是否應該接受或拒絕邀請。A room mailbox is a resource mailbox that's assigned to a physical location, such as a conference room, an auditorium, or a training room. With room mailboxes, users can easily reserve these rooms by including room mailboxes in their meeting requests. When they do this, the room mailbox uses options you can configure to decide whether the invite should be accepted or denied.

若要建立會議室信箱,您必須是系統管理員及「組織管理」或「收件者管理」角色群組的成員。To create a room mailbox, you need to be an administrator who's a member of either the Organization Management or Recipient Management role groups.

如果您想要授與某人信箱的存取權,使其能直接管理其行事曆 (例如,需要為主管會議提供會議室的助理) ,您可以使用 管理許可權中的 [收件者] 中的指示來執行。If you want to grant someone access to a room mailbox so they can directly manage its calendar (for example, an assistant who needs to make room for an executive meeting), you can do so using the instructions in Manage permissions for recipients. 授與使用者存取會議室信箱的許可權之後,使用者可以使用開啟的指示開啟信箱, 並在 Outlook For Windows 中使用共用信箱After a user's been granted permissions to access a room mailbox, they can open the mailbox using the instructions in Open and use a shared mailbox in Outlook for Windows.

重要事項 會議室信箱絕對不應設定為會議的召集人,也不應該由使用者直接存取會議室信箱,以便對會議進行變更。IMPORTANT Room mailboxes should never be set as the organizer of a meeting, nor should room mailboxes be accessed directly by users in order to make changes to a meeting. 會議室應該只會新增至 [出席者] 或 [位置] 欄位中的會議。Rooms should only be added to meetings in the Attendee or Location fields. 否則,您會覆寫資源預約助理 (RBA) ,它會管理及處理所有傳送至會議室信箱的行事曆專案,而且可能會發生未預期的錯誤。Otherwise you will override the Resource Booking Assistant (RBA), which manages and processes all calendar items sent to the room mailbox, and unexpected errors may occur. 如果您的組織有一個或多個使用者需要管理會議室和其信箱,請將該會議室指派給該會議室信箱的資源代理人(如本文稍後所述)。If your organization has one or more users who need to manage a room and its mailbox, then assign users to the room as resource delegates for the room mailbox, as described later in this article. 指派代理人時,傳送至會議室信箱的所有專案都會導向預約代理人,然後該代理人便可接受或拒絕其自己的收件匣。When a delegate is assigned, all items sent to the room's mailbox will be directed to the booking delegate, who can then accept or decline from their own Inbox. 如果您的組織想要使用類似小組行事曆的會議室信箱,請考慮使用 Exchange 的共用行事曆功能。If your organization wants to use a room mailbox like a team calendar, consider using Exchange's shared calendar features.

如果您想要瞭解 Exchange Server 中提供的收件者類型,請參閱收件者。If you want to learn about the types of recipients that are available in Exchange Server, check out Recipients. 如需其他類型的資源信箱的相關資訊,請參閱 管理設備信箱For info about another type of resource mailbox, check out Manage equipment mailboxes.

開始之前有哪些須知?What do you need to know before you begin?

  • 預估完成時間:5 分鐘。Estimated time to complete: 5 minutes.

  • 若要開啟 Exchange 系統管理中心 (EAC) ,請參閱 exchange Server 中的 exchange admin centerTo open the Exchange admin center (EAC), see Exchange admin center in Exchange Server. 若要開啟 Exchange 管理命令介面,請參閱 open The Exchange Management shellTo open the Exchange Management Shell, see Open the Exchange Management Shell.

  • 您必須已獲指派權限,才能執行此程序或這些程序。若要查看您需要的權限,請參閱 收件者權限主題中的「收件者佈建權限」一節。You need to be assigned permissions before you can perform this procedure or procedures. To see what permissions you need, see the"Recipient Provisioning Permissions" section in the Recipients Permissions topic.

  • 如需適用於此主題中程序的快速鍵相關資訊,請參閱 Exchange 系統管理中心的鍵盤快速鍵For information about keyboard shortcuts that may apply to the procedures in this topic, see Keyboard shortcuts in the Exchange admin center.

  • 如果您是在 Microsoft 365 或 Office 365 中使用會議室或設備信箱,請參閱 [會議室與設備信箱 (https://docs.microsoft.com/microsoft-365/admin/manage/room-and-equipment-mailboxes) 以取得詳細資訊。If you're using room or equipment mailboxes in Microsoft 365 or Office 365, see [Room and equipment mailboxes(https://docs.microsoft.com/microsoft-365/admin/manage/room-and-equipment-mailboxes) for more information.

重要

如果您在混合案例中執行 Exchange 2013,請確定您有在適當的地方建立會議室信箱。If you're running Exchange 2013 in a hybrid scenario, make sure you create the room mailboxes in the appropriate place. 針對內部部署組織建立會議室信箱,而且 Exchange Online 的會議室信箱應建立在雲端。Create your room mailboxes for your on-premises organization on-premises, and room mailboxes for Exchange Online should be created in the cloud. > 有問題嗎?> Having problems? 在 Exchange 論壇中尋求協助。Ask for help in the Exchange forums. 此論壇的網址為:Exchange ServerExchange OnlineExchange Online ProtectionVisit the forums at: Exchange Server, Exchange Online, or Exchange Online Protection.

建立會議室信箱Create a room mailbox

  1. 在 Exchange 系統管理中心中, 流覽至 [ 收件者] [ > 資源 ]。In the Exchange admin center, navigate to Recipients > Resources.

  2. 若要建立會議室信箱,請按一下 [ 新增新增  圖示 > 會議室信箱 ]。To create a room mailbox, click New Add icon > Room mailbox.

  3. 使用頁面上的選項來指定新資源信箱的設定。Use the options on the page to specify the settings for the new resource mailbox.

    • 會議室名稱 :使用此方塊可輸入會議室信箱的名稱。Room name : Use this box to type a name for the room mailbox. 這是在 Exchange 系統管理中心和組織通訊錄中的資源信箱清單中列出的名稱。This is the name that's listed in the resource mailbox list in the Exchange admin center and in your organization's address book. 此名稱為必要項目,且不得超過 64 個字元。This name is required and it can't exceed 64 characters.

    提示

    雖然還有其他欄位會說明會議室的詳細資料 (例如,位置和容量) 請考慮使用一致的命名慣例來匯總會議室名稱中最重要的詳細資料。Although there are other fields that describe the details of the room (for example, Location and Capacity) consider summarizing the most important details in the room name using a consistent naming convention. 為什麼?Why? 這樣使用者從會議邀請的通訊錄中選取會議室時,才能輕鬆看到詳細資料。So users can easily see the details when they select the room from the address book in the meeting request.

    • 別名 :會議室信箱具有電子郵件地址,讓其可以接收預約要求。Alias : A room mailbox has an email address so it can receive booking requests. 電子郵件地址中 @ 符號的左側包含別名,必須在樹系中是唯一的,而右側則是網域名稱。The email address consists of an alias on the left side of the @ symbol, which must be unique in the forest, and your domain name on the right. 別名為必要項目。The alias is required.

    • 地點電話容量 :您可以使用這些欄位輸入會議室的詳細資料。Location , Phone , Capacity : You can use these fields to enter details about the room. 但是,如同之前所說明,您可以在會議室名稱中包含這項資訊的部分或全部,好讓使用者可以看到。However, as explained earlier, you can include some or all of this information in the room name so users can see it.

  4. 完成作業後,按一下 [ 儲存 ] 建立會議室信箱。When you're finished, click Save to create the room mailbox.

建立會議室信箱之後,您可以變更會議室信箱處理會議邀請的方式 (包括是否要自動回覆或需要有人決定該怎麼做)。依預設,會議室信箱會根據要求是否與行事曆上任何現有的會議相衝突,來自動接受或拒絕要求。會議室信箱也允許週期性會議,並允許設定今天以後 180 天內的日期 (並且拒絕此天數以外的任何要求),會議期間最多可設定 24 小時。如果您想要變更其他選項,請參閱< 變更其他會議室信箱內容>。After you've created a room mailbox, you can Change how a room mailbox handles meeting requests (including whether it responds automatically or someone needs to decide what to do). By default, it'll automatically accept or decline requests depending on whether the requests conflict with any existing meetings on its calendar. It'll also allow meetings that repeat, and allow meetings up to 180 days from the current date (and decline any requests beyond that) that are up to 24 hours in duration. If you want to change other options, head down to Change other room mailbox properties.

如需有關如何使用 Exchange 管理命令介面建立會議室信箱的資訊,請參閱<New-Mailbox>中的範例 2 和範例 3。For information on how to create a room mailbox using the Exchange Management shell, see Examples 2 and 3 in New-Mailbox.

變更會議室信箱處理會議邀請的方式Change how a room mailbox handles meeting requests

  1. 在 Exchange 系統管理中心中, 流覽至 [ 收件者] [ > 資源 ]。In the Exchange admin center, navigate to Recipients > Resources.

  2. 在資源信箱清單中,按一下您要變更其內容的會議室信箱,然後按一下 編輯 ![ 編輯圖示] In the list of resource mailboxes, click the room mailbox that you want to change the properties for, and then click Edit Edit icon.

  3. 在 [會議室信箱內容] 頁面上,按一下 [ 預約代理人 (允許自動回應,或不) 或 預約選項 ] ([允許重複的會議]、[拒絕排定太遠的會議] 等) 。On the room mailbox properties page, click Booking Delegates (allow automatic responses or not) or Booking Options (allow repeating meetings, decline meetings that are scheduled too far out, etc).

使用 [ 預約代理人 ] 區段可查看或變更會議室信箱處理會議邀請的方式,以及定義接受或拒絕預約要求的人員(如果不是自動進行)。Use the Booking Delegates section to view or change how the room mailbox handles meeting requests and to define who can accept or decline booking requests if it isn't done automatically.

  • 選擇下列其中一個選項來處理會議邀請。Select one of the following options to handle meeting requests.

    • [ 自動接受或拒絕預約要求 ]:如果選取此選項,則會自動拒絕會議邀請,如果有與現有的預約發生排程衝突,或是預約要求違背資源的排程限制(例如,保留期間太長)。Accept or decline booking requests automatically : If this is selected, the meeting request will automatically be declined if there's a scheduling conflict with an existing reservation, or if the booking request violates the scheduling limits of the resource, for example, the reservation duration is too long.

    • 選取可接受或拒絕預約要求的代理人 :如果選取此選項,您新增至下列 代理人 清單的其中一個人員將會負責接受或拒絕傳送至會議室信箱的會議邀請。Select delegates who can accept or decline booking requests : If this is selected, one of the people you added to the Delegates list below will be responsible for accepting or declining meeting requests that are sent to the room mailbox. 如果您指派了多位資源代理人,只有其中一位必須處理特定會議邀請。If you assign more than one resource delegate, only one of them has to act on a specific meeting request.

使用 [ 預約選項 ] 區段可查看或變更預約原則的設定,這些設定可用於排程會議室的排程時間、可保留的時間,以及可保留的時間。Use the Booking Options section to view or change the settings for the booking policy that defines when the room can be scheduled, how long it can be reserved, and how far in advance it can be reserved.

  • 允許重複的會議 :此設定可允許或防止會議室的重複會議。Allow repeating meetings : This setting allows or prevents repeating meetings for the room.

  • 僅允許在工作時間內排程 :此設定可接受或拒絕在會議室定義的工作時間內的會議邀請(預設為 8:00 A.M.)。Allow scheduling only during working hours : This setting accepts or declines meeting requests that aren't during the working hours defined for the room, which are, by default, 8:00 A.M. 到 5:00 P.M。to 5:00 P.M. 週一至週五。Monday through Friday. 您可以設定會議室信箱的工作時間,方法是使用 Outlook 網頁版登入信箱,移至 [ 選項 ] [行事 > > 外觀 ] 頁面,或是使用 Set-MailboxCalendarConfigurationYou can configure the working hours of the room mailbox either by logging into the mailbox using Outlook on the web and going to the Options > Calendar > Calendar appearance page, or by using Set-MailboxCalendarConfiguration.

  • [結束日期] 超過此限制時,無條件謝絕 :此設定可控制延伸至超過 [預約前置時間上限] 設定所指定之日期的重複會議行為。Always decline if the end date is beyond this limit : This setting controls the behavior of repeating meetings that extend beyond the date specified by the maximum booking lead time setting.

    • 如果您啟用此設定,則會自動拒絕重複的預約要求,如果預約從 [ 最大預約時段 ] 方塊中的值所指定的日期開始或之前,且超出指定的日期。If you enable this setting, a repeating booking request is automatically declined if the bookings start on or before the date specified by the value in the Maximum booking lead time box, and they extend beyond the specified date. 這是預設設定。This is the default setting.

    • 如果您停用此設定,當預約要求從 [ 最大預約時段 ] 方塊中的值所指定的日期開始或之前,以及超出指定的日期時,會自動接受重複的預約要求。If you disable this setting, a repeating booking request is automatically accepted if booking requests start on or before the date specified by the value in the Maximum booking lead time box, and they extend beyond the specified date. 不過,預約數量會減少,如此在指定的日期之後將不會有預約。However, the number of bookings is reduced so bookings won't occur after the specified date.

  • (天數) 的預約前置時間上限 :此設定指定可以預先預約會議室的最大天數。Maximum booking lead time (days) : This setting specifies the maximum number of days in advance that the room can be booked. 此參數的有效輸入是 0 到 1080 的整數。Valid input is an integer between 0 and 1080. 預設值是 180 天。The default value is 180 days.

  • 時間上限 (小時) :此設定指定預約要求中可保留會議室的最長持續時間。Maximum duration (hours) : This setting specifies the maximum duration that the room can be reserved in a booking request. 有效的值是從0到35791394的整數。A valid value is an integer from 0 through 35791394. 預設值為 24 小時。The default value is 24 hours. 當此值設定為 0 時,會議的持續時間沒有上限。When the value is set to 0, the maximum duration of a meeting is unlimited.

    對於週期性會議而言,會議最長期限會套用至每個週期性預約要求執行個體的長度。For repeating booking requests, the maximum booking duration applies to the length of each instance of the repeating booking request.

此頁面上還有一個方塊,可供您寫下訊息,此訊息將會傳送給送出保留會議室之預約要求的使用者。There's also a box on this page that you can use to write a message that will be sent to users who send booking requests to reserve the room.

變更資源排程設定Change resource scheduling settings

具有資源信箱完整存取權的系統管理員或使用者,可對資源排程設定進行變更。An Admin or user with full access to the resource mailbox can make changes to the resource scheduling settings.

  1. 登入 Outlook Web App ,然後按一下右上角的 您的名稱Log in to Outlook Web App and click on Your name in the top right corner.

  2. 按一下 [ 開啟另一個信箱 ]。Click Open another mailbox. 找到您想要的會議室資源,然後按一下 [ 開啟 ]。Locate the meeting room resource you want and click Open.

  3. 移至 [ 設定 ],然後按一下 [行事 ]。Go to settings and click Calendar.

  4. 流覽至 [ 資源排程 ]。Navigate to Resource scheduling.

  5. 視需要設定排程選項及排程許可權。Configure the Scheduling Options and Scheduling Permissions as needed. (請參閱下列兩節中所有選項的說明,以取得詳細資訊。 ) (See the descriptions of all options in the following two sections for details.)

  6. 完成變更之後,按一下 [ 儲存 ]。Click Save after you have finished making your changes.

排程選項Scheduling Options

  • 自動處理會議邀請和取消Automatically process meeting requests and cancellations

啟用或停用下列所有選項及 [排程許可權] 下的選項。Enables or disables all options below as well as the options under Scheduling Permissions. 若未勾選,擁有者必須手動管理每個要求。If not checked, the owner must manage every request manually. 依預設,不會檢查。By default, this is not checked.

  • 停用提醒Disable reminders

啟用或停用此行事曆中的事件提醒。Enables or disables reminders for events in this calendar. 此設定僅適用于資源;召集人和出席者會在選擇採取的動作時,仍會收到提醒。This setting applies only to the resource; the organizer and attendees will still receive reminders if they have elected to do so.

  • 預先資源可以預約的最大天數Maximum number of days in advance resources can be booked

限制預先可以排定事件的進度。Limits how far in advance an event can be scheduled. 預設值為180天。The default is 180 days.

  • 結束日期超過此限制時永遠拒絕Always decline if the end date is beyond this limit

超過指定天數上限的要求將會自動遭到拒絕。Requests beyond the maximum number of days specified will be automatically declined. 有效的值介於 0 (當日) 和 1080 (未來) 大約三年。Valid values are between 0 (today) and 1080 (about three years in the future).

  • 限制會議持續時間及允許的最大分鐘數Limit meeting duration and Maximum allowed minutes

限制在一天內可排程會議室的時間長度。Limits the amount of time for which a room can be scheduled within a single day. 取消選中該框會表示會議沒有任何限制。Unchecking the box will mean a meeting has no limit. 核取方塊可允許介於0到1440分鐘之間的限制。Checking the box allows for a limit between 0 to 1440 minutes.

  • 僅允許在工作時間排程Allow scheduling only during working hours

若選中,事件只能在 [行事曆] 索引標籤的 [行事曆工作周] 下所指定的時間排程。工作時間以外的事件會自動遭到拒絕。If checked, an event can only be scheduled during the hours specified under Calendar Work Week in the Calendar tab. Events outside of working hours will be automatically declined.

  • 允許重複的會議Allow repeating meetings

允許以固定間隔預約資源室。Allows booking of the resource room at a regular interval. 事件可以設定為在指定的時間內重複, (也稱為週期性) 。The event can be set to repeat over a specified duration of time (also called recurring).

  • 允許衝突Allow conflicts

允許或防止衝突會議邀請 (double 預約) 。Allow or prevent conflicting meeting requests (double booking). 如果也允許重複會議,此設定只會套用到重複的會議。If repeating meetings are allowed as well, this setting will only apply to repeating meetings. 當您邀請資源時,必須將它輸入 [出席者] 欄位,而不是使用 [新增會議室] 按鈕進行選擇。When the resource is invited, it will need to be entered into the Attendees field as opposed to being chosen with the Add Rooms button.

  • 允許超過此數目的個別衝突Allow up to this number of individual conflicts

此設定指定允許新的重複會議邀請的衝突數目上限。This setting specifies the maximum number of conflicts that are allowed for new repeating meeting requests. 設為0時,如果有一或多個衝突約會已經出現,則週期性事件將無法排程。When set to 0, a recurring event will fail to schedule if one or more conflicting appointments already appear. 設為大於0的數位時,允許週期性事件的衝突超過指定的衝突數目,就會遭到拒絕。When set to a number greater than 0, a recurring event is allowed the specified number of conflicts before being denied.

  • 允許超過此百分比的個別衝突Allow up to this percentage of individual conflicts

此設定指定允許新的重複會議邀請的會議衝突百分比上限。This setting specifies the maximum percentage of meeting conflicts that are allowed for new repeating meeting requests. 這與指定上述) 中所述 (個別衝突的數目類似,但在此情況下,允許週期性事件在所指定的衝突百分比之前遭到拒絕。This is similar to specifying a number of individual conflicts (explained above), but in this case, a recurring event is allowed the specified percentage of conflicts before being denied.

排程許可權Scheduling Permissions

  • 當資源可供使用時,這些使用者可以自動排程These users can schedule automatically if the resource is available

根據預設,任何人都可以排程此資源,而不需要手動核准資源擁有者。By default, everyone can schedule this resource without the manual approval of the resource owner. 如果選取 [ 選取使用者及群組 ],則只有指定的使用者和群組才能自動排程。If Select users and groups is selected, only the users and groups specified can schedule automatically. 所有其他使用者或群組將會收到「拒絕」訊息。All other users or groups will receive a decline message. 如果選取 [ 選取使用者及群組 ] 但未指定任何使用者或群組,將會忽略此選項。If Select users and groups is selected but no users or groups are specified, this option will be ignored.

  • 當資源可供使用時,這些使用者可以提交要求以獲得擁有者核准。These users can submit a request for owner approval if the resource is available

如果選取 [所有人],所有要求都必須由資源擁有人手動核准。If everyone is selected, then all requests must receive manual approval by the resource owner. 如果選取 [ 選取使用者及群組 ],則只有指定的使用者和群組需要資源擁有人手動核准。If Select users and groups is selected, only the specified users and groups require manual approval by the resource owner. 預設會選取 [ 使用者和群組 ],並在預設會保留空白,以便自動核准所有要求。Select users and groups is selected and left blank by default so that all requests are approved automatically.

  • 當資源可供使用時,這些使用者可以自動排程,而且可以提交要求以獲得擁有者核准(如果無法使用該資源)These users can schedule automatically if the resource is available and can submit a request for owner approval if the resource is unavailable

當您選取 [所有人] (預設設定) 時,系統會自動核准開啟時間範圍內的任何要求。When everyone is selected (the default setting), any request during an open time frame will be automatically approved. 如果會議室是以要求的時間預約,則會將表單提交給資源擁有人以供手動核准。If the room is booked at the requested time, a form is submitted to the resource owner for manual approval. 如果選取 [ 選取使用者及群組 ],則只有指定的選項可讓要求手動核准;其他所有人將會有衝突的要求遭到拒絕,而不會選擇由資源擁有人手動核准。If Select users and groups is selected, only those specified will have the option to have the request manually approved; all others will have a conflicting request denied without the option of manual approval by the resource owner.

變更其他會議室信箱內容Change other room mailbox properties

建立會議室信箱之後,您可以使用 Exchange 系統管理中心或 Exchange 管理命令介面進行變更及設定其他屬性。After you create a room mailbox, you can make changes and set additional properties by using the Exchange admin center or the Exchange Management Shell.

使用 Exchange 系統管理中心來變更會議室信箱內容Use the Exchange admin center to change room mailbox properties

  1. 在 Exchange 系統管理中心中, 流覽至 [ 收件者] [ > 資源 ]。In the Exchange admin center, navigate to Recipients > Resources.

  2. 在資源信箱清單中,按一下您要變更其內容的會議室信箱,然後按一下 編輯 ![ 編輯圖示] In the list of resource mailboxes, click the room mailbox that you want to change the properties for, and then click Edit Edit icon.

  3. 在 [會議室信箱內容] 頁面上,按一下下列其中一個區段,以查看或變更預約選項的屬性 (,請參閱 變更會議室信箱處理會議邀請的方式On the room mailbox properties page, click one of the following sections to view or change properties (for booking options, see Change how a room mailbox handles meeting requests.

一般General

使用 [一般 ] 區段以查看或變更資源的基本資訊。Use the General section to view or change basic information about the resource.

  • 會議室名稱 :此名稱會顯示在 Exchange 系統管理中心和您組織的通訊錄中的資源信箱清單中。Room name : This name appears in the resource mailbox list in the Exchange admin center and in your organization's address book. 若要變更,不得超過 64 字元。It can't exceed 64 characters if you change it.

  • 電子郵件地址 :此唯讀方塊會顯示會議室信箱的電子郵件地址。Email address : This read-only box displays the email address for the room mailbox. 您可於電子郵件地址區段變更。You can change it in the Email Address section.

  • 容量 :使用此方塊來輸入可以安全地佔據會議室的最大人員人數。Capacity : Use this box to enter the maximum number of people who can safely occupy the room.

按一下 [更多選項],檢視或變更這些額外的內容:Click More options to view or change these additional properties:

  • 組織單位 :此唯讀方塊會顯示包含會議室信箱之帳戶的組織單位 (OU) 。Organizational unit : This read-only box displays the organizational unit (OU) that contains the account for the room mailbox. 您必須使用 Active Directory 使用者與電腦以將帳號移到不同的 OU。You have to use Active Directory Users and Computers to move the account to a different OU.

  • 信箱資料庫 :此唯讀方塊會顯示主控會議室信箱之信箱資料庫的名稱。Mailbox database : This read-only box displays the name of the mailbox database that hosts the room mailbox. 使用 Exchange 系統管理中心的 [ 遷移 ] 頁面,將信箱移至不同的資料庫。Use the Migration page in the Exchange admin center to move the mailbox to a different database.

  • 別名 使用此方塊可變更會議室信箱的別名。Alias Use this box to change the alias for the room mailbox.

  • 在通訊清單中隱藏 :選取此核取方塊可防止會議室信箱出現在通訊錄以及您的 Exchange 組織中定義的其他通訊清單中。Hide from address lists : Select this check box to prevent the room mailbox from appearing in the address book and other address lists that are defined in your Exchange organization. 選取此核取方塊後,使用者仍可以使用電子郵件地址,傳送預約郵件給會議室信箱。After you select this check box, users can still send booking messages to the room mailbox by using the email address.

  • [ 部門 :] 使用此方塊可指定會議室關聯的部門名稱。Department : Use this box to specify a department name that the room is associated with. 您可使用此內容來建立動態通訊群組與通訊清單的收件者條件。You can use this property to create recipient conditions for dynamic distribution groups and address lists.

  • 公司 :使用此方塊可指定會議室關聯的公司(如果適用)。Company : Use this box to specify a company that the room is associated with, if applicable. 與 [部門] 內容相同,您可使用此內容來建立動態通訊群組與通訊清單的收件者條件。Like the Department property, you can use this property to create recipient conditions for dynamic distribution groups and address lists.

  • [ 通訊錄原則 ]:使用此選項可指定會議室信箱的通訊錄原則 (ABP) 。Address book policy : Use this option to specify an address book policy (ABP) for the room mailbox. ABP 包含全域通訊清單 (GAL)、離線通訊錄 (OAB)、會議室清單和一組通訊清單。ABPs contain a global address list (GAL), an offline address book (OAB), a room list, and a set of address lists. 若要深入瞭解,請參閱 Address book 原則 In Exchange ServerTo learn more, see Address book policies in Exchange Server.

    在下拉式清單中,選取要與這個信箱產生關聯的原則。In the drop-down list, select the policy that you want associated with this mailbox.

  • 自訂屬性 :此區段會顯示為會議室信箱定義的自訂屬性。Custom attributes : This section displays the custom attributes defined for the room mailbox. 若要指定自訂屬性值,請按一下 編輯 ![ 編輯圖示] To specify custom attribute values, click Edit Edit icon. 您最多可為收件者指定 15 個自訂屬性。You can specify up to 15 custom attributes for the recipient.

連絡人資訊Contact Information

使用 [ 連絡人資訊 ] 區段來查看或變更會議室的連絡人資訊。Use the Contact Information section to view or change the contact information for the room. 此頁的資訊顯示於通訊錄中。The information on this page is displayed in the address book.

提示

您可以使用 [ 州/省 ] 方塊來建立動態通訊群組、電子郵件地址原則或通訊清單的收件者條件。You can use the State/Province box to create recipient conditions for dynamic distribution groups, email address policies, or address lists.

電子郵件地址Email Address

使用 [ 電子郵件地址 ] 區段可查看或變更與會議室信箱相關聯的電子郵件地址。Use the Email Address section to view or change the email addresses associated with the room mailbox. 這包括此信箱的主要 SMTP 位址以及任一關聯的 Proxy 位址。This includes the mailbox's primary SMTP address and any associated proxy addresses. 主要 SMTP 位址 (也稱為「 回復位址 」,) 會以粗體文字顯示在通訊清單中,並且在 [ 類型 ] 欄中顯示大寫的 smtp 值。The primary SMTP address (also known as the reply address ) is displayed in bold text in the address list, with the uppercase SMTP value in the Type column.

  • 新增 **:按一下 新增** ![ 加入圖示] ,以新增此信箱的電子郵件地址。Add : Click Add Add icon to add a new email address for this mailbox. 選取下列其中一種位址類型:Select one of following address types:

    • SMTP :這是預設的網址類別型。SMTP : This is the default address type. 按一下此按鈕,然後在 [ 電子郵件地址 ] 方塊中輸入新的 SMTP 位址。Click this button and then type the new SMTP address in the Email address box.

    • EUM : exchange 2016 中的 Microsoft Exchange 整合通訊服務所使用的 EUM (exchange 整合通訊) 位址,以尋找 exchange 組織中已啟用 UM 的收件者。EUM : An EUM (Exchange Unified Messaging) address is used by the Microsoft Exchange Unified Messaging service in Exchange 2016 to locate UM-enabled recipients within an Exchange organization. EUM 位址包含啟用 UM 功能的使用者本身的分機號碼和 UM 撥號對應表。EUM addresses consist of the extension number and the UM dial plan for the UM-enabled user. 按一下此按鈕,然後在 [ 位址/分機 ] 方塊中輸入分機號碼。Click this button and type the extension number in the Address/Extension box. 然後按一下 [流覽] ,然後選取信箱的撥號對應表。Then click Browse and select a dial plan for the mailbox. ( 附注 : Exchange 2019 中無法使用整合通訊。 ) ( Note : Unified Messaging is not available in Exchange 2019.)

    • 自訂網址類別型 :按一下此按鈕,並在 [ 電子郵件地址 ] 方塊中輸入其中一個支援的非 SMTP 電子郵件地址類型。Custom address type : Click this button and type one of the supported non-SMTP email address types in the Email address box.

      附註Notes :

      • 除了 X.400 位址以外,Exchange 不會驗證自訂位址的格式是否正確。您必須確保指定的自訂位址符合該位址類型的格式需求。With the exception of X.400 addresses, Exchange doesn't validate custom addresses for correct formatting. You must make sure that the custom address you specify complies with the format requirements for that address type.

      • 當您新增新的電子郵件時,會出現主要 SMTP 位址的選項。When you add a new email address, you have the option to make it the primary SMTP address.

  • 根據套用 至此收件者的電子郵件地址原則,自動更新電子郵件地址 :選取此核取方塊,可讓收件者的電子郵件地址根據組織中的電子郵件地址原則所做的變更自動更新。Automatically update email addresses based on the email address policy applied to this recipient : Select this check box to have the recipient's email addresses automatically updated based on changes made to email address policies in your organization.

MailTipMailTip

使用 [ MailTip ] 區段新增 MailTip,以警示使用者在將預約要求傳送給會議室信箱之前的潛在問題。Use the MailTip section to add a MailTip to alert users of potential issues before they send a booking request to the room mailbox. 「郵件提示」是在此收件者加入至新電子郵件的 [收件者]、[副本] 或 [密件副本] 行時,顯示在資訊列中的文字。A MailTip is text that's displayed in the InfoBar when this recipient is added to the To, Cc, or Bcc lines of a new email message.

注意

「寄件提醒」可以包含 HTML 標記,但是不允許指令碼。自訂郵件提示的長度不能超過 175 個顯示的字元。HTML 標記則不包括在此限制內。MailTips can include HTML tags, but scripts aren't allowed. The length of a custom MailTip can't exceed 175 displayed characters. HTML tags aren't counted in the limit.

使用 Exchange 管理命令介面來變更會議室信箱內容Use the Exchange Management Shell to change room mailbox properties

使用下列 Cmdlet 集可查看和變更會議室信箱內容: Get-MailboxSet-Mailbox Cmdlet,以查看和變更會議室信箱的一般屬性和電子郵件地址。Use the following sets of cmdlets to view and change room mailbox properties: Get-Mailbox and Set-Mailbox cmdlets to view and change general properties and email addresses for room mailboxes. 使用 Get-CalendarProcessingSet-CalendarProcessing Cmdlet 來查看及變更代理人和預約選項。Use the Get-CalendarProcessing and Set-CalendarProcessing cmdlets to view and change delegates and booking options.

  • Get-UserSet-User :使用這些 Cmdlet 可查看和設定一般內容,例如位置、部門和公司名稱。Get-User and Set-User : Use these cmdlets to view and set general properties such as location, department, and company names.

  • Get-MailboxSet-Mailbox :使用這些 Cmdlet 可查看及設定信箱內容,例如電子郵件地址與信箱資料庫。Get-Mailbox and Set-Mailbox : Use these cmdlets to view and set mailbox properties, such as email addresses and the mailbox database.

  • Get-CalendarProcessingSet-CalendarProcessing :使用這些 Cmdlet 可查看和設定預約選項及代理人。Get-CalendarProcessing and Set-CalendarProcessing : Use these cmdlets to view and set booking options and delegates.

如需這些指令程式的資訊,請參閱下列主題:For information about these cmdlets, see the following topics:

以下是一些使用 Exchange 管理命令介面來變更會議室信箱內容的範例。Here are some examples of using the Exchange Management Shell to change room mailbox properties.

此範例會變更顯示名稱、主要 SMTP 位址 (稱為預設回覆地址) 和會議室容量。另外,上述回覆地址也會保留為 Proxy 位址。This example changes the display name, the primary SMTP address (called the default reply address), and the room capacity. Also, the previous reply address is kept as a proxy address.

Set-Mailbox "Conf Room 123" -DisplayName "Conf Room 31/123 (12)" -EmailAddresses SMTP:Rm33.123@contoso.com,smtp:rm123@contoso.com -ResourceCapacity 12

此範例會設定會議室信箱,只允許在工作時間內排程預約要求,並設定持續時間上限為 9 小時。This example configures room mailboxes to allow booking requests to be scheduled only during working hours and sets a maximum duration of 9 hours.

Get-Mailbox -ResultSize unlimited -Filter "RecipientTypeDetails -eq 'RoomMailbox'" | Set-CalendarProcessing -ScheduleOnlyDuringWorkHours $true -MaximumDurationInMinutes 540

本範例會使用 Get-User 指令程式來尋找所有對應于私人會議室的會議室信箱,然後使用 Set-CalendarProcessing Cmdlet,將預約要求傳送給要接受或拒絕的代理人。This example uses the Get-User cmdlet to find all room mailboxes that correspond to private conference rooms, and then uses the Set-CalendarProcessing cmdlet to send booking requests to a delegate named Robin Wood to accept or decline.

Get-User -ResultSize unlimited -Filter "(RecipientTypeDetails -eq 'RoomMailbox') -and (DisplayName -like 'Private*')" | Set-CalendarProcessing -AllBookInPolicy $false -AllRequestInPolicy $true -ResourceDelegates "Robin Wood"

建立會議室清單Create a room list

如果您想要有數百個會議室,請使用多個會議室清單來協助您組織會議室。If you're planning to have more to have hundreds of rooms, use multiple room lists to help you organize your rooms. 如果貴公司的幾棟建築物中有會議室可供開會預訂,最好能建立每棟建築物的會議室清單。If your company has several buildings with rooms that can be booked for meetings, it might help to create room lists for each building. 會議室清單是特別標示的通訊群組,其使用方式與其他通訊群組相同。Room lists are specially marked distribution groups that you can use the same way you use distribution groups. 不過,您只可以使用 Exchange 管理命令介面建立會議室清單。However, you can only create room lists using the Exchange Management Shell.

注意

雖然會議室清單中的會議室數目不是硬性限制,但在要求會議室清單的要求中可以傳回的會議室數目上限為100。Although there is no hard limit to the number of rooms you can have in a Room List, the maximum number of rooms that can be returned in request for a Room List is 100. 可能的解決方法是將您的會議室進一步分割成較小的清單。A possible workaround would be to further break down your rooms into smaller lists.

使用 Exchange 管理命令介面建立會議室清單Use the Exchange Management Shell to create a room list

此範例會建立建築物 32 的會議室清單。This example creates a room list for building 32.

New-DistributionGroup -Name "Building 32 Conference Rooms" -OrganizationalUnit "contoso.com/rooms" -RoomList

使用 Exchange 管理命令介面將聊天室新增至會議室清單Use the Exchange Management Shell to add a room to a room list

此範例會將 confroom3223 加入建築物 32 的會議室清單中。This example adds confroom3223 to the building 32 room list.

Add-DistributionGroupMember -Identity "Building 32 Conference Rooms" -Member confroom3223@contoso.com

使用 Exchange 管理命令介面將通訊群組轉換成會議室清單Use the Exchange Management Shell to convert a distribution group to a room list

您以前可能已建立過包含會議室的通訊群組。您不需要予以重建;我們可以將它們快速轉換成會議室清單。You may already have created distribution groups in the past that contain your conference rooms. You don't need to recreate them; we can convert them quickly into a room list.

此範例會將通訊群組 (建築物 34 的會議室) 轉換成會議室清單。This example converts the distribution group, building 34 conference rooms, to a room list.

Set-DistributionGroup -Identity "Building 34 Conference Rooms" -RoomList

如何知道這是否正常運作?How do you know this worked?

若要確認您是否已成功變更會議室信箱的內容,請執行下列動作:To verify that you've successfully changed properties for a room mailbox, do the following:

  • 在 Exchange 系統管理中心中,選取信箱,然後按一下 編輯 ![ 編輯圖示], 以查看您變更的屬性或功能。In the Exchange admin center, select the mailbox and then click Edit Edit icon to view the property or feature that you changed. 根據您變更的屬性,可能會顯示在選取信箱的 [詳細資料] 窗格中。Depending on the property that you changed, it might be displayed in the Details pane for the selected mailbox.

  • 在 Exchange 管理命令介面中,使用 Get-Mailbox Cmdlet 來驗證變更。In the Exchange Management Shell, use the Get-Mailbox cmdlet to verify the changes. 使用 Exchange 管理命令介面的其中一個優點是,您可以為多個信箱查看多個屬性。One advantage of using the Exchange Management Shell is that you can view multiple properties for multiple mailboxes. 在上述只允許於工作時間內排程預約要求,並設定持續時間上限為 9 小時的範例中,執行下列命令,驗證新值。In the example above where booking requests could be scheduled only during working hours and have a maximum duration of 9 hours, run the following command to verify the new values.

    Get-Mailbox -ResultSize unlimited -Filter "RecipientTypeDetails -eq 'RoomMailbox'" | Get-CalendarProcessing | Format-List Identity,ScheduleOnlyDuringWorkHours,MaximumDurationInMinutes