建立整個組織的簽名和免責聲明Create organization-wide signatures and disclaimers

您可以在進入或離開組織的電子郵件中新增電子郵件簽章、法律免責聲明或披露報表,以管理電子郵件簽名。You can manage email signatures by adding an email signature, legal disclaimer, or disclosure statement to the email messages that enter or leave your organization. 您可以如下所示,設定將它套用至所有內送或外寄郵件。You can set it up to apply to all incoming and outgoing messages as shown below. 或者您也可以將它套用至特定郵件,例如包含特定字詞或文字模式的郵件。Or you can apply it to certain messages like those containing specific words or text patterns.

觀賞有關如何建立全公司的電子郵件簽名的簡短影片。Watch a short video about creating a company-wide email signature.

如果您覺得這段影片很有幫助,請查看適用於小型企業和 Microsoft 365 新手的完整訓練系列If you found this video helpful, check out the complete training series for small businesses and those new to Microsoft 365.

建立套用至所有郵件的簽名Create a signature that applies to all messages

提示

全組織的簽名稱為「免責聲明」,不論包括什麼。Organization-wide signatures are called "disclaimers," regardless of what they include. 例如,他們可以只是簽名,也可以包含您想要的位址、法律免責聲明或其他資訊。For example, they can just be a signature, or also include your address, legal disclaimer, or other information you want.

移至位於 https://admin.microsoft.com 的系統管理中心。Go to the admin center at https://admin.microsoft.com.

移至位於 https://portal.office.de/adminportal 的系統管理中心。Go to the admin center at https://portal.office.de/adminportal.

  1. 選取應用程式啟動器  圖示 ,然後選取 [ 管理]。Select the app launcher The app launcher icon, and then select Admin.

    Can't find the app you're looking for?Can't find the app you're looking for? 從應用程式啟動器中,選取 [ 所有應用程式 ],以查看您可以使用之應用程式的字母順序清單。From the app launcher, select All apps to see an alphabetical list of the apps available to you. From there, you can search for a specific app.From there, you can search for a specific app.

  2. 選取 [系統 管理中心],然後選擇 [ Exchange]。Select Admin centers, and then choose Exchange.

  3. 在 [郵件流程] 下,選取 [ 規則]。Under Mail flow, select Rules.

  4. 選取 [ + (Add) 圖示,然後選擇 [套用 免責聲明]。Select the + (Add) icon and choose Apply disclaimers.

  5. 為這個規則命名。Give the rule a name.

  6. 在 [套用 此規則] 底下,選取 [套用到所有郵件]Under Apply this rule, select [Apply to all messages].

    提示

    深入了解您不想將免責聲明套用至所有郵件時的套用條件。Learn more about applying conditions if you don't want the disclaimer applied to all messages. (此範圍的文章適用于 Exchange Server,但也適用于 Microsoft 365。 ) (This scoping article is for Exchange Server, but it also applies to Microsoft 365.)

  7. 在 [執行下列作業] 底下,保留 [附加免責聲明 ] 選取狀態。Under Do the following, leave Append the disclaimer selected.

  8. 選取 [ 輸入文字 ],然後輸入免責聲明。Select Enter text and type your disclaimer.

    提示

    深入了解如何設定免責聲明格式。Learn more about formatting disclaimers. (此格式化文章適用于 Exchange Server,但也適用于 Microsoft 365。 ) (This formatting article is for Exchange Server, but it also applies to Microsoft 365.)

  9. 選取 [ 選取其中一項 ],然後選擇 [ 包裝 為回退] 選項。Select Select one and choose Wrap as a fallback option. 然後按一下 [確定]Then OK. 這表示,該免責聲明如果因為加密或其他郵件設定而無法新增,系統會將它包裝在郵件信封中。This means that if the disclaimer can't be added because of encryption or another mail setting, it will be wrapped in a message envelope.

  10. 選取 [ 以嚴重性層級審核此規則 ]。Leave Audit this rule with severity level selected. 然後選擇 [ ]、[ ] 或 [ ],以用於消息記錄檔。Then choose Low, Medium, or High to be used in the message log.

  11. 選擇 [ 強制 ] 立即開啟免責聲明,除非您要先加以測試。Choose Enforce to turn on the disclaimer immediately, unless you want to test it first.

  12. 選擇 [ 更多選項 ] 以包含其他條件或例外狀況。Choose More options to include additional conditions or exceptions.

  13. 完成後,請選擇 [ 儲存 ]。Choose Save when finished.

組織的寬碼限制Limitations of organization wide signatures

在 Microsoft 365 中管理電子郵件簽名時,無法執行下列動作:You can't do the following when managing email signatures in Microsoft 365:

  • 將簽章直接插入最近的電子郵件回復或轉寄Insert the signature directly under the latest email reply or forward

  • 在使用者的 [已傳送的郵件] 資料夾中顯示伺服器端的電子郵件簽名Display server-side email signatures in users' Sent Items folders

  • 在電子郵件簽名中嵌入影像Embed images in email signatures

  • 略過包含無法更新的變數的列 (例如,因為沒有為使用者提供值) Skip lines which contain variables that couldn't be updated (e.g. because the value wasn't provided for a user)

若要取得這些和其他功能來管理電子郵件簽名,請使用協力廠商工具。To gain these and other capabilities to manage email signatures, use a third-party tool. 請對 電子郵件簽名軟體 執行網際網路搜尋。Please do an internet search for email signature software. 許多提供者都是 Microsoft 金牌合作夥伴,其軟體會提供這些功能。A number of these providers are Microsoft Gold Partners and their software provides these capabilities.

其他資源More resources