Create team flows

Create a team flow by adding others in your organization as owners. All owners of a team flow can perform these actions:

  • View the flow's history (that is, each run).
  • Manage the properties of the flow (for example, start or stop the flow, add owners or update credentials for a connection).
  • Edit the definition of the flow (for example, add or remove an action or condition).
  • Add and remove other owners (but not the flow's creator).
  • Delete the flow.

If you're the creator or an owner of a team flow, you'll find it listed on the Team flows tab on Microsoft Flow.

team flows tab

Note

Shared connections can be used only in the flow in which they were created.

Owners can use services in a flow but can't modify the credentials for a connection that another owner created.

Prerequisites

You must have a paid Microsoft Flow plan to create a team flow. Additionally, you must be the creator or owner to add/remove owners from a team flow.

Create a team flow

Follow these steps to create a team flow or to add more owners to a team flow.

  1. Sign into the Microsoft Flow, and then select My flows.

  2. Select the people icon for the flow that you want to modify:

    team icon

  3. Enter the name, email address, or group name for the person or group that you want to add as an owner:

    search for the user

  4. In the list that appears, select the user whom you want to make an owner:

    select the user

    The user or group you've selected becomes an owner of the flow:

    new owner

    Congratulations — your team flow has been created!

##Add a list as a co-owner

You can add SharePoint lists as co-owners to a flow so that everyone who has edit access to the list automatically gets edit access to the flow. Once the flow is shared, you can simply distribute a link to it.

Remove an owner

Important

When you remove an owner whose credentials are used to access Microsoft Flow services, you should update the credentials for those connections so that the flow continues to run properly.

  1. Select the people icon for the flow that you want to modify:

    select people icon

  2. Select the Delete icon for the owner that you want to remove:

    select delete

  3. On the confirmation dialog box, select Remove this owner:

    confirm removal

  4. Congratulations — the user or group that you removed is no longer listed as an owner of the flow:

    user removed

Embedded and other connections

Connections used in a flow fall into two categories:

  • Embedded — These connections are used in the flow.
  • Other — These connections have been defined for a flow but aren't used in it.

If you stop using a connection in a flow, that connection appears in the Other connections list, where it remains until an owner includes it in the flow again.

The list of connections appears under the list of owners in a flow's properties:

embedded connections