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Project time entry mobile workspace

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This article provides information about the Project time entry mobile workspace. This workspace lets users enter and save time against a project by using their mobile device.

This mobile workspace is intended to be used with the Dynamics 365 Unified Ops mobile app.

Overview

As part of their daily work, project resources are often on-site or traveling. The Project time entry mobile workspace lets users enter their billable or non-billable time against a project on the mobile device of their choice. Therefore, project resources can record time entries anytime and anywhere. They can also view time entries that have already been recorded.

Specifically, in the Project time entry mobile workspace, users can perform these tasks:

  • For any selected date, enter the number of hours that you spent on a specific task.
  • Search by project name or customer to find the project to enter time for.
  • Specify the category and activity for the time that you spent.
  • Record the time as billable or non-billable for the project.
  • Optionally enter any external or internal comments.

Prerequisites

The prerequisites differ, based on the version of Microsoft Dynamics 365 that has been deployed for your organization.

Prerequisites if you use Dynamics 365 Finance

If Finance has been deployed for your organization, the system administrator must publish the Project time entry mobile workspace. For instructions, see Publish a mobile workspace.

Prerequisites if you use version 1611 with Platform update 3 or later

If version 1611 with Platform update 3 or later has been deployed for your organization, the system administrator must complete the following prerequisites.

Prerequisite Role Description
Implement KB 4018050. System administrator KB 4018050 is an X++ update or metadata hotfix that contains the Project time entry mobile workspace. To implement KB 4018050, your system administrator must follow these steps.
  1. Download the metadata hotfix from Microsoft Dynamics Lifecycle Services (LCS).
  2. Install the metadata hotfix.
  3. Create a deployable package that contains the ApplicationSuite and ProjectMobile models, and then upload the deployable package to LCS.
  4. Apply the deployable package.
Publish the Project time entry mobile workspace. System administrator See Publish a mobile workspace.

Download and install the mobile app

Download and install the finance and operations mobile app:

Sign in to the mobile app

  1. Start the app on your mobile device.
  2. Enter your Dynamics 365 URL.
  3. The first time that you sign in, you're prompted for your user name and password. Enter your credentials.
  4. After you sign in, the available workspaces for your company are shown. Note that if your system administrator publishes a new workspace later, you will have to refresh the list of mobile workspaces.

Pull to refresh.

Enter time by using the Project time entry mobile workspace

  1. On your mobile device, select the Project time entry workspace.

  2. Select Time entry. The calendar dates for the current week are shown.

  3. For a selected date, select Actions > New entry.

  4. Enter the number of hours to record.

  5. Select the project for the time entry. A list shows the projects that are loaded into your app for offline use. By default, 50 items are loaded, but a developer can change this number. For more information, see Mobile platform.

  6. If your project isn't in the list, select Search. Search by name, or switch to search by project name or customer.

  7. Select a category. A list shows the categories that are loaded into your app for offline use. By default, 50 items are loaded, but a developer can change this number. For more information, see Mobile platform.

  8. If your category isn't in the list, select Search. Search by category, or switch to search by category name.

  9. Select an activity. A list shows the activities that are loaded into your app for offline use. By default, 50 items are loaded, but a developer can change this number. For more information, see Mobile platform.

  10. If your activity isn't in the list, select Search. Search by activity number, or switch to search by purpose.

  11. Select the line property.

  12. Optional: Enter any external and internal comments.

  13. Select Done.