Use allocation accounts in documents
You can use allocation accounts in sales and purchase documents to allocate the line amount to the accounts and dimensions that are specified on the Allocation Account Card page. Typically, you would use allocation accounts in orders and invoices, but you can also use them in quotes, blanket orders, credit memos, and return orders. You can use allocation accounts only in combination with G/L accounts, so you can't use allocation accounts on document lines for items, resources, fixed assets, or item charges.
Two ways that you can use allocation accounts in a document are:
Select Allocation Account in the Type field on the document line.
Select an allocation account in the Allocation Account No. field on the document line.
When you have an allocation account for the cost or sales that you want to post, select Allocation Account in the Type field. When you post the document, the program creates entries for the destination accounts that are specified in the allocation account. You can only use allocations without the Inherit from parent account type for document lines with Allocation Account in the Type field. The reason is because the allocation account should have G/L accounts of bank accounts that the program can post to.
The following video demonstration shows how to use allocation amounts in documents.
Another way to use allocation accounts in documents is by entering the Allocation Account No. field on the document line. This approach is useful when you want to allocate a line amount from the account number on the document line to the destination accounts of the allocation.
Additionally, you can use the Allocation Account No. field for allocations with the Inherit from parent account type. The allocation inherits the G/L account that you enter in the No. field.
The following video demonstration shows how to use the Allocation Account No. field on document lines.