Office 365 – SharePoint online Extranet Invites

Office 365 – SharePoint online Extranet Invites

The office 365 SharePoint online has Extranet feature to invite external people (without any online license) to access your site and work on it ( as Visitor or as contributor etc) . By default you get 50 such users invites free and you can opt for more if required by paying very little amount as compared to regular online SharePoint licenses. For this you have to send invite to people on their live email account and give them permissions using their live email account for example you can give permissions to externaluser@hotnmail.com and send him email . once he receives email , he can click on link in the email and logon to online site using his live email account and will be able to access

clip_image002

Open the Portal.microsoftonline.com using admin credentials and click on Manage under SharePoint online

clip_image004

Click on Manage Site collections

clip_image006

Select the Site collection on which you want to give access to external users

clip_image008

lick on Settings and select Manager External Users: Allow the access to external users in popup dialog

clip_image010

Goto Site – Actions – Find External users permissions- Click on that

clip_image012

Type in the external users live email accounts, type a message to be sent in email and click Ok

clip_image014

Go and check the external live meeting account email … you would have received an email from Tenant Administrator of Online Account . open it . it will have a link to external SharePoint site and button to accept the invitation. Click on Invitation. It will open the browser for logon to online account where you have to provide your live account email address . if you are already logged into your live account , it may not ask for credentials and will log you on to the site directly.

clip_image016

The above screen shot shows how the logon service responds when you type in your Hotmail account emailid for logging into online portal site of Office 365

clip_image017

Also refer to : http://office.microsoft.com/en-us/sharepoint-online-enterprise-help/share-a-site-with-external-users-HA102476183.aspx