What are Proofing Tools?


What are Proofing Tools?

The question that we shall share with you today has to do with Office 2010 Proofing Tools.

-- Before The Professor publishes his series called "My Language Preferences"…--

-- We need to teach you about proofing tools! –

-- Did you know Office 2010 Proofing Tools include a spell checker, grammar checker, thesaurus, and translation dictionaries for several languages? --

Question: What are Proofing Tools?

Answer: Proofing Tools are features that help the user create and edit documents. Document Proofing Tools include the following:



Spelling checker

Flags words in a document that may not be spelled correctly and may provide suggested replacements

Grammar/Style checker

Verifies written text for grammatical correctness and detects stylistic problems


Lists synonyms and antonyms of words (if any are available)

Translation Dictionaries

Allows you to translate single words or short phrases

AutoCorrect List

Fixes typos and misspelled words and inserts symbols and other pieces of text


Automatically breaks words at the end of lines and adds hyphens to help justify text within a line

Contextual Speller

Flags words that are spelled correctly but are not the correct words in the given context


The availability of the different proofing tools varies based on the localized version of Office you are running or the Language Pack(s) you have installed. You can find this information for Office 2007 here. This may be different for Office 2010.


There are several languages of proofing tools that come with each localized version or language pack. See here for Office 2007 availability. This may be different for Office 2010.

Question: How do I access these proofing tools?


-- We just explained proofing tools! --

-- No, silly, they want to know how to use them. --

-- Well, we can use Microsoft Word 2010 as an example then! --

Spelling and Grammar/Style Checker

1) Microsoft Word alerts you of a spelling error with a squiggly red line and a grammar or style error with a squiggly green line.


2) To access the spelling and grammar/style checker in Word, you first navigate to the Review tab.

Review Tab

3) You can then access the spell checker with the Spelling & Grammar button.

Spelling and Grammar

You can access the Spelling & Grammar tool with a keystroke as well; simply press F7.

Thesaurus and Translation Dictionaries

1) You must first place the cursor on or select the word you want to find a synonym or translation for.


2) Next, you can use the right click menu to look up Synonyms (1) or Translate (2).

Right click

3) Another way to access the same information is the Thesaurus (1) and Translate (2) buttons on the Review tab.

Thesaurus and Translate

4) Most of the information populates in a section on the right side of the page called the Research and Reference Pane. The Thesaurus task pane can also be invoked with the Shift+F7 shortcut. You can enter words in the "Search for: field directly here and choose the reference to use.

Research pane

5) You can also access the Research and Reference Pane through the button on the Review tab.


AutoCorrect List

1) The AutoCorrect list is accessible through the main Options menu under the File tab.


2) In the Word Options menu, click on the Proofing menu and then the AutoCorrect Options button.

3) You can change any of the AutoCorrect options through this menu.

AutoCorrect dialog

4) You may also see an AutoCorrect button pop up in your document when you take certain actions in your document. For example, typing a number followed by a parenthesis will trigger automatic numbering. Clicking on the AutoCorrect button will allow you to stop automatic numbering or change other AutoFormat options.

AutoCorrect Button

Hyphenation options are in the Page Layout tab under the Hyphenation drop down.


Keep the questions coming!

The Twins

--Oh! I almost forgot! I have to thank Viral Shah, Tom Moore, Jimmy Fang, and Paul Suurs for their help with answering this question!--

--Uh huuuuh! I knew you didn't do it by yourself!–

-- Anyhow, they all work on the Office Global Experience Platform team at Microsoft!--

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