Conditional Access: Cloud apps or actions

Cloud apps or actions are a key signal in a Conditional Access policy. Conditional Access policies allow administrators to assign controls to specific applications or actions.

  • Administrators can choose from the list of applications that include built-in Microsoft applications and any Azure AD integrated applications including gallery, non-gallery, and applications published through Application Proxy.
  • Administrators may choose to define policy not based on a cloud application but on a user action. We support two user actions

Define a Conditional Access policy and specify cloud apps

Microsoft cloud applications

Many of the existing Microsoft cloud applications are included in the list of applications you can select from.

Administrators can assign a Conditional Access policy to the following cloud apps from Microsoft. Some apps like Office 365 and Microsoft Azure Management include multiple related child apps or services. We continually add more apps, so the following list is not exhaustive and is subject to change.

  • Office 365
  • Azure Analysis Services
  • Azure DevOps
  • Azure SQL Database and Azure Synapse Analytics
  • Dynamics CRM Online
  • Microsoft Application Insights Analytics
  • Microsoft Azure Information Protection
  • Microsoft Azure Management
  • Microsoft Azure Subscription Management
  • Microsoft Cloud App Security
  • Microsoft Commerce Tools Access Control Portal
  • Microsoft Commerce Tools Authentication Service
  • Microsoft Flow
  • Microsoft Forms
  • Microsoft Intune
  • Microsoft Intune Enrollment
  • Microsoft Planner
  • Microsoft PowerApps
  • Microsoft Search in Bing
  • Microsoft StaffHub
  • Microsoft Stream
  • Microsoft Teams
  • Exchange Online
  • SharePoint
  • Yammer
  • Office Delve
  • Office Sway
  • Outlook Groups
  • Power BI Service
  • Project Online
  • Skype for Business Online
  • Virtual Private Network (VPN)
  • Windows Defender ATP

Applications that are available to Conditional Access have gone through an onboarding and validation process. This does not include all Microsoft apps, as many are backend services and not meant to have policy directly applied to them. If you are looking for an application that is missing, you can contact the specific application team or make a request on UserVoice.

Office 365

Microsoft 365 provides cloud-based productivity and collaboration services like Exchange, SharePoint, and Microsoft Teams. Microsoft 365 cloud services are deeply integrated to ensure smooth and collaborative experiences. This integration can cause confusion when creating policies as some apps such as Microsoft Teams have dependencies on others such as SharePoint or Exchange.

The Office 365 app makes it possible to target these services all at once. We recommend using the new Office 365 app, instead of targeting individual cloud apps to avoid issues with service dependencies. Targeting this group of applications helps to avoid issues that may arise due to inconsistent policies and dependencies.

Administrators can choose to exclude specific apps from policy if they wish by including the Office 365 app and excluding the specific apps of their choice in policy.

Key applications that are included in the Office 365 client app:

  • Microsoft Flow
  • Microsoft Forms
  • Microsoft Stream
  • Microsoft To-Do
  • Microsoft Teams
  • Exchange Online
  • SharePoint Online
  • Microsoft 365 Search Service
  • Yammer
  • Office Delve
  • Office Online
  • Office.com
  • OneDrive
  • PowerApps
  • Skype for Business Online
  • Sway

Microsoft Azure Management

The Microsoft Azure Management application includes multiple underlying services.

  • Azure portal
  • Azure Resource Manager provider
  • Classic deployment model APIs
  • Azure PowerShell
  • Azure CLI
  • Visual Studio subscriptions administrator portal
  • Azure DevOps
  • Azure Data Factory portal

Note

The Microsoft Azure Management application applies to Azure PowerShell, which calls the Azure Resource Manager API. It does not apply to Azure AD PowerShell, which calls Microsoft Graph.

Other applications

In addition to the Microsoft apps, administrators can add any Azure AD registered application to Conditional Access policies. These applications may include:

Note

Since Conditional Access policy sets the requirements for accessing a service you are not able to apply it to a client (public/native) application. Other words the policy is not set directly on a client (public/native) application, but is applied when a client calls a service. For example, a policy set on SharePoint service applies to the clients calling SharePoint. A policy set on Exchange applies to the attempt to access the email using Outlook client. That is why client (public/native) applications are not available for selection in the Cloud Apps picker and Conditional Access option is not available in the application settings for the client (public/native) application registered in your tenant.

User actions

User actions are tasks that can be performed by a user. Currently, Conditional Access supports two user actions:

  • Register security information: This user action allows Conditional Access policy to enforce when users who are enabled for combined registration attempt to register their security information. More information can be found in the article, Combined security information registration.

  • Register or join devices (preview): This user action enables administrators to enforce Conditional Access policy when users register or join devices to Azure AD. It provides granularity in configuring multi-factor authentication for registering or joining devices instead of a tenant-wide policy that currently exists. There are three key considerations with this user action:

    • Require multi-factor authentication is the only access control available with this user action and all others are disabled. This restriction prevents conflicts with access controls that are either dependent on Azure AD device registration or not applicable to Azure AD device registration.
    • Client apps and Device state conditions are not available with this user action since they are dependent on Azure AD device registration to enforce Conditional Access policies.
    • When a Conditional Access policy is enabled with this user action, you must set Azure Active Directory > Devices > Device Settings - Devices to be Azure AD joined or Azure AD registered require Multi-Factor Authentication to No. Otherwise, the Conditional Access policy with this user action is not properly enforced. More information regarding this device setting can found in Configure device settings.

Next steps