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Tutorial: Microsoft Entra integration with SmartRecruiters

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In this tutorial, you'll learn how to integrate SmartRecruiters with Microsoft Entra ID. When you integrate SmartRecruiters with Microsoft Entra ID, you can:

  • Control in Microsoft Entra ID who has access to SmartRecruiters.
  • Enable your users to be automatically signed-in to SmartRecruiters with their Microsoft Entra accounts.
  • Manage your accounts in one central location.

Prerequisites

To get started, you need the following items:

  • A Microsoft Entra subscription. If you don't have a subscription, you can get a free account.
  • SmartRecruiters single sign-on (SSO) enabled subscription.

Scenario description

In this tutorial, you configure and test Microsoft Entra single sign-on in a test environment.

  • SmartRecruiters supports SP and IDP initiated SSO.

To configure the integration of SmartRecruiters into Microsoft Entra ID, you need to add SmartRecruiters from the gallery to your list of managed SaaS apps.

  1. Sign in to the Microsoft Entra admin center as at least a Cloud Application Administrator.
  2. Browse to Identity > Applications > Enterprise applications > New application.
  3. In the Add from the gallery section, type SmartRecruiters in the search box.
  4. Select SmartRecruiters from results panel and then add the app. Wait a few seconds while the app is added to your tenant.

Alternatively, you can also use the Enterprise App Configuration Wizard. In this wizard, you can add an application to your tenant, add users/groups to the app, assign roles, as well as walk through the SSO configuration as well. Learn more about Microsoft 365 wizards.

Configure and test Microsoft Entra SSO for SmartRecruiters

Configure and test Microsoft Entra SSO with SmartRecruiters using a test user called B.Simon. For SSO to work, you need to establish a link relationship between a Microsoft Entra user and the related user in SmartRecruiters.

To configure and test Microsoft Entra SSO with SmartRecruiters, perform the following steps:

  1. Configure Microsoft Entra SSO - to enable your users to use this feature.
    1. Create a Microsoft Entra test user - to test Microsoft Entra single sign-on with B.Simon.
    2. Assign the Microsoft Entra test user - to enable B.Simon to use Microsoft Entra single sign-on.
  2. Configure SmartRecruiters SSO - to configure the single sign-on settings on application side.
    1. Create SmartRecruiters test user - to have a counterpart of B.Simon in SmartRecruiters that is linked to the Microsoft Entra representation of user.
  3. Test SSO - to verify whether the configuration works.

Configure Microsoft Entra SSO

Follow these steps to enable Microsoft Entra SSO.

  1. Sign in to the Microsoft Entra admin center as at least a Cloud Application Administrator.

  2. Browse to Identity > Applications > Enterprise applications > SmartRecruiters > Single sign-on.

  3. On the Select a single sign-on method page, select SAML.

  4. On the Set up single sign-on with SAML page, click the pencil icon for Basic SAML Configuration to edit the settings.

    Edit Basic SAML Configuration

  5. On the Basic SAML Configuration section, If you wish to configure the application in IDP initiated mode, perform the following steps:

    a. In the Identifier text box, type a URL using the following pattern: https://www.smartrecruiters.com/web-sso/saml/<companyname>

    b. In the Reply URL text box, type a URL using the following pattern: https://www.smartrecruiters.com/web-sso/saml/<companyname>/callback

  6. Click Set additional URLs and perform the following step if you wish to configure the application in SP initiated mode:

    In the Sign-on URL text box, type a URL using the following pattern: https://www.smartrecruiters.com/web-sso/saml/<companyname>/login

    Note

    These values are not real. Update these values with the actual Identifier, Reply URL and Sign-on URL. Contact SmartRecruiters Client support team to get these values. You can also refer to the patterns shown in the Basic SAML Configuration section.

  7. On the Set up Single Sign-On with SAML page, in the SAML Signing Certificate section, click Download to download the Certificate (Base64) from the given options as per your requirement and save it on your computer.

    The Certificate download link

  8. On the Set up SmartRecruiters section, copy the appropriate URL(s) as per your requirement.

    Copy configuration URLs

Create a Microsoft Entra test user

In this section, you'll create a test user called B.Simon.

  1. Sign in to the Microsoft Entra admin center as at least a User Administrator.
  2. Browse to Identity > Users > All users.
  3. Select New user > Create new user, at the top of the screen.
  4. In the User properties, follow these steps:
    1. In the Display name field, enter B.Simon.
    2. In the User principal name field, enter the username@companydomain.extension. For example, B.Simon@contoso.com.
    3. Select the Show password check box, and then write down the value that's displayed in the Password box.
    4. Select Review + create.
  5. Select Create.

Assign the Microsoft Entra test user

In this section, you'll enable B.Simon to use single sign-on by granting access to SmartRecruiters.

  1. Sign in to the Microsoft Entra admin center as at least a Cloud Application Administrator.
  2. Browse to Identity > Applications > Enterprise applications > SmartRecruiters.
  3. In the app's overview page, select Users and groups.
  4. Select Add user/group, then select Users and groups in the Add Assignment dialog.
    1. In the Users and groups dialog, select B.Simon from the Users list, then click the Select button at the bottom of the screen.
    2. If you are expecting a role to be assigned to the users, you can select it from the Select a role dropdown. If no role has been set up for this app, you see "Default Access" role selected.
    3. In the Add Assignment dialog, click the Assign button.

Configure SmartRecruiters SSO

  1. In a different web browser window, log in to your SmartRecruiters company site as an administrator.

  2. Go to Settings / Admin.

    Screenshot shows Settings / Admin selected from a menu.

  3. In the Configuration section, click Web SSO.

    Screenshot shows Web S S O selected from Configuration.

  4. Toggle Enable Web SSO.

    Screenshot shows the Enable Web S S O control.

  5. In Identity Provider Configuration, perform the following steps:

    Screenshot shows Identity Provider Configuration where you can enter the values described.

    a. In Identity Provider URL textbox, paste the value of Login URL..

    b. Open certificate(Base64) which you have downloaded from Azure portal in the Notepad, copy the content of it and paste into Identity Provider certificate textbox.

  6. Click Save Web SSO configuration.

Create SmartRecruiters test user

In this section, you create a user called Britta Simon in SmartRecruiters. Work with SmartRecruiters support team to add the users in the SmartRecruiters platform. Users must be created and activated before you use single sign-on.

Test SSO

In this section, you test your Microsoft Entra single sign-on configuration with following options.

SP initiated:

  • Click on Test this application, this will redirect to SmartRecruiters Sign on URL where you can initiate the login flow.

  • Go to SmartRecruiters Sign-on URL directly and initiate the login flow from there.

IDP initiated:

  • Click on Test this application, and you should be automatically signed in to the SmartRecruiters for which you set up the SSO.

You can also use Microsoft My Apps to test the application in any mode. When you click the SmartRecruiters tile in the My Apps, if configured in SP mode you would be redirected to the application sign on page for initiating the login flow and if configured in IDP mode, you should be automatically signed in to the SmartRecruiters for which you set up the SSO. For more information about the My Apps, see Introduction to the My Apps.

Next steps

Once you configure SmartRecruiters you can enforce session control, which protects exfiltration and infiltration of your organization’s sensitive data in real time. Session control extends from Conditional Access. Learn how to enforce session control with Microsoft Defender for Cloud Apps.