Stakeholder access quick reference

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Stakeholder access is available to support free access to a limited set of features by an unlimited set of stakeholders. In general, Stakeholder access users gain limited access to Azure Boards, Azure Pipelines, and collaboration tools. They have no access to code repositories.

Stakeholder access users can create and modify work items and create and save queries. They can also view and approve release pipelines and perform administrative tasks when granted administrative permissions or added to an administrative group. If they need to contribute to the code base, then you must assign them Basic or higher-level access.

If you've been assigned Stakeholder access and want to start using Azure Boards to track work, see Get started as a Stakeholder. If you've been tasked to support administrative tasks, see Manage your project.

Assign Stakeholder access users to a security group

In general, use the following guidance when assigning Stakeholder access users to a security group:

  • Add to the Contributors security group managers or users who don't actively contribute to the code base but want to check project status and provide direction, feedback, feature ideas, and business alignment to a team.
  • Add to the Project Administrators security group users tasked with managing project resources.
  • Add to the Project Collection Administrators security group users tasked with managing organization or collection resources.

Public versus private feature access

Users granted Stakeholder access are granted different access to features depending on whether it is a private or a public project. For private projects, Stakeholders have limited access to select work tracking functions, whereas for public projects, Stakeholders enjoy full access to work tracking features. To learn more about public projects, see What is a public project?.

Service, application, or setting Private project Public project
Azure Boards Partial access Full access
Azure Repos No access Full access
Azure Pipelines Full access Full access
Azure Test Plans No access No access
Azure Artifacts Full access Full access
Notifications Full access Full access
Semantic search Full access Full access
Project settings Partial access Partial access
Organization settings Partial access Partial access
Dashboards Partial access Full access
Wiki (Project wiki) Partial access Full access
Wiki (Code wiki) No access Full access

Azure Boards

Work tracking

The following table summarizes the features Stakeholder access users have access to from Azure Boards. Stakeholders access users can view and edit all work items for which they have Area Path permissions, which by default is set to Allow for all user security groups. To learn more, see Set permissions and access for work tracking.

For an overview of work tracking features, see What is Azure Boards?

Note

Public project Stakeholder access users have full access to all features.

Page

Features can use

Features can't use

Work Items

  • View, add, and edit work items
  • Assign existing tags to work items
  • Use the Work Items hub
  • Change work item type1
  • Email work items
  • Apply a work item template
  • Add new work item tags
  • Delete work items
  • Move work items to another project

Work Items

  • View, add, and edit work items
  • Assign existing tags to work items
  • Email work items
  • Apply a work item template
  • Add new work item tags
  • Delete work items
  • Move work items to another project

Boards

  • View boards, open and edit work items
  • Add work items to a board
  • Update status through drag-and-drop
  • Add child items to a checklist
  • Assign to a sprint (from card field)
  • Configure team boards2
  • Change the priority of an item within a board
  • Change fields on cards on a board, except for State field

Boards

  • View boards, open and edit work items
  • Update status through drag-and-drop
  • Add child items to a checklist
  • Assign to a sprint (from card field)
  • Configure team boards2
  • Add work items to a board
  • Change the priority of an item within a board
  • Change fields on cards on a board, except for State field

Boards

  • View boards, open and edit work items
  • Add work items to a board; update status through drag-and-drop
  • Add child items to a checklist
  • Assign to a sprint (from card field)
  • Configure team boards2
  • Add work items to a board
  • Update status through drag-and-drop
  • Change the priority of an item within a board
  • Change fields on cards on a board, except for State field

Backlogs

  • View backlogs and open work items
  • Add work items (to the bottom of a backlog)
  • Use bulk edit features
  • Change the priority of an item within a backlog
  • Drag-and-drop work items to the Mapping pane (parent a work item)
  • Drag-and-drop work items to the Planning pane (assign to a sprint)

Sprints

  • View sprint backlogs, taskboards, and open work items
  • View work details
  • Add work items to the bottom of a sprint backlog
  • Use bulk edit features
  • Configure team sprint taskboards2
  • Change the priority of an item within a backlog
  • Change fields on cards on a Taskboard, except for State field
  • View or set team capacity
  • Add tasks a sprint backlog

Queries

  • View and run My queries or Shared queries
  • Create and save My queries
  • Create or edit shared queries
  • View query charts
  • Create query charts

Delivery Plans

  • View delivery plans
  • Add or edit a delivery plan

Delivery Plans (Extension)

  • None
  • View delivery plans
  • Add or edit a delivery plan

Notes:

  1. Controllable through project-level permission.
  2. Requires assignment as a team administrator or member of the Project Administrators Group.

Azure Pipelines

The following table summarizes the features available to Stakeholder access users for Private and Public projects. When the Free access to Pipelines for Stakeholders preview feature is enabled for the organization, Stakeholders get access to all features listed under Public project. Without this feature enabled, Stakeholder access users can only view and approve releases. To learn more, see Provide Stakeholders access to edit build and release pipelines.

For an overview of pipelines features and functions, see Continuous integration on any platform.

Private project

Public project

  • View and approve releases
  • View build pipelines
  • View release pipelines
  • Define builds with continuous integration
  • Define releases and manage deployments
  • Approve releases
  • Azure Artifacts (5 users free)
  • Queue builds, edit build quality
  • Manage build queues and build qualities
  • Manage build retention policies, delete and destroy builds
  • Administer build permissions
  • Manage release permissions
  • Create and edit task groups
  • Manage task group permissions
  • Can view library items such as variable groups
  • Use and manage library items such as variable groups

Users granted Stakeholder access can perform the following build and release tasks. For an overview of pipelines features and functions, see Continuous integration on any platform.

  • View and approve releases
  • View build pipelines

Azure Test Plans

Test

Users granted Stakeholder access can perform the following tasks related to testing. For an overview of manual test features and functions, see Testing overview.

  • Provide feedback using the Test & Feedback extension
  • Apply a work item template to a test case

Dashboards, notifications, READMEs, and wikis

The following table summarizes the features Stakeholder access users have to these areas: Dashboards, Notifications, Project pages, READMEs, and Wikis.

Note

Public project Stakeholder access users have full access to all dashboard and Wiki features.

Feature area

Features can use

Features can't use

Dashboards

  • View dashboards
  • Add and configure team dashboards
  • Add and configure project dashboards

Dashboards

  • View dashboards
  • Add and configure team dashboards

Notifications

  • Set personal notifications or alerts
  • Set team notifications or alerts1
  • Set project-level notifications or alerts1

Project pages

  • View the project page
  • Navigate using the Project pages
  • Set personal favorites
  • View repository READMEs

Search

  • Perform work tracking and project wiki search
  • Perform code search
  • Perform code wiki search

READMEs

  • Can view project README
  • View repository READMEs

Wikis

  • View project wikis
  • View code wikis
  • Edit project or code wikis

Notes:

  1. Requires team administrator role or addition to Project Administrators group.