Central reporting for Azure Information Protection

Applies to: Azure Information Protection

Note

This feature is currently in preview and subject to change.

Use Azure Information Protection analytics for central reporting to help you track the adoption of your labels that classify and protect your organization's data. In addition:

  • Monitor labeled and protected documents and emails across your organization

  • Identify documents that contain sensitive information within your organization

  • Monitor user access to labeled documents and emails, and track document classification changes.

  • Identify documents that contain sensitive information that might be putting your organization at risk if they are not protected, and mitigate your risk by following recommendations.

  • Identify when protected documents are accessed by internal or external users from Windows computers, and whether access was granted or denied.

The data that you see is aggregated from your Azure Information Protection clients and scanners, from clients and services that support unified labeling, and from protection usage logs.

Note

Currently, with the exception of the preview version of the unified labeling client, Azure Information Protection analytics doesn't include custom information types for clients and services that support unified labeling.

For example, you'll be able to see the following:

  • From the Usage report, where you can select a time period:

    • Which labels are being applied

    • How many documents and emails are being labeled

    • How many documents and emails are being protected

    • How many users and how many devices are labeling documents and emails

    • Which applications are being used for labeling

  • From the Activity logs, where you can select a time period:

    • What labeling actions were performed by a specific user

    • What labeling actions were performed from a specific device

    • Which users have accessed a specific labeled document

    • What labeling actions were performed for a specific file path

    • What labeling actions were performed by a specific application, such File Explorer and right-click, PowerShell, the scanner, or Microsoft Cloud App Security

    • Which protected documents were accessed successfully by users or denied access to users, even if those users don't have the Azure Information Protection client installed or are outside your organization

    • Drill down into reported files to view Activity Details for additional information

  • From the Data discovery report:

    • What files are on your scanned data repositories, Windows 10 computers, or computers running the Azure Information Protection client or clients that support unified labeling

    • Which files are labeled and protected, and the location of files by labels

    • Which files contain sensitive information for known categories, such as financial data and personal information, and the location of files by these categories

  • From the Recommendations report:

    • Identify unprotected files that contain a known sensitive information type. A recommendation lets you immediately configure the corresponding condition for one of your labels to apply automatic or recommended labeling.

      If you follow the recommendation: The next time the files are opened by a user or scanned by the Azure Information Protection scanner, the files can be automatically classified and protected.

    • Which data repositories have files with identified sensitive information but are not being scanned by the Azure Information Protection. A recommendation lets you immediately add the identified data store to one of your scanner's profiles.

      If you follow the recommendation: On the next scanner cycle, the files can be automatically classified and protected.

The reports use Azure Monitor to store the data in a Log Analytics workspace that your organization owns. If you're familiar with the query language, you can modify the queries, and create new reports and Power BI dashboards. You might find the following tutorial helpful to understand the query language: Get started with Azure Monitor log queries.

For more information, read the following blog posts:

Information collected and sent to Microsoft

To generate these reports, endpoints send the following types of information to Microsoft:

  • The label action. For example, set a label, change a label, add or remove protection, automatic and recommended labels.

  • The label name before and after the label action.

  • Your organization's tenant ID.

  • The user ID (email address or UPN).

  • The name of the user's device.

  • For documents: The file path and file name of documents that are labeled.

  • For emails: The email subject and email sender for emails that are labeled.

  • The predefined sensitive information types that were detected in content.

    If you are using Azure Information Protection labels with custom conditions, the names of your custom information types are also sent. With the exception of the preview version of the unified labeling client, custom sensitive info types that you create in your labeling center are not sent.

  • The Azure Information Protection client version.

  • The client operating system version.

This information is stored in an Azure Log Analytics workspace that your organization owns and can be viewed independently from Azure Information Protection by users who have access rights to this workspace. For details, see the Permissions required for Azure Information Protection analytics section. For information about managing access to your workspace, see the Manage access to Log Analytics Workspace using Azure permissions section from the Azure documentation.

To prevent Azure Information Protection clients (classic) from sending this data, set the policy setting of Send audit data to Azure Information Protection analytics to Off:

  • For most users to send this data and a subset of users cannot send auditing data:

    • Set Send audit data to Azure Information Protection analytics to Off in a scoped policy for the subset of users. This configuration is typical for production scenarios.
  • For only a subset of users to send auditing data:

    • Set Send audit data to Azure Information Protection analytics to Off in the global policy, and On in a scoped policy for the subset of users. This configuration is typical for testing scenarios.

To prevent Azure Information Protection unified clients from sending this data, configure a label policy advanced setting.

Content matches for deeper analysis

Azure Information Protection lets you collect and store the actual data that's identified as being a sensitive information type (predefined or custom). For example, this can include credit card numbers that are found, as well as social security numbers, passport numbers, and bank account numbers. The content matches are displayed when you select an entry from Activity logs, and view the Activity Details.

By default, Azure Information Protection clients don't send content matches. To change this behavior so that content matches are sent:

  • For the classic client, select a checkbox as part of the configuration for Azure Information Protection analytics. The checkbox is named Enable deeper analytics into your sensitive data.

    If you want most users who are using this client to send content matches but a subset of users cannot send content matches, select the checkbox and then configure an advanced client setting in a scoped policy for the subset of users.

  • For the unified labeling client, configure an advanced setting in a label policy.

Prerequisites

To view the Azure Information Protection reports and create your own, make sure that the following requirements are in place.

Requirement More information
An Azure subscription that includes Log Analytics and that is for the same tenant as Azure Information Protection See the Azure Monitor pricing page.

If you don't have an Azure subscription or you don't currently use Azure Log Analytics, the pricing page includes a link for a free trial.
Azure Information Protection clients Both the unified labeling client and the classic client are supported.

If you don't already have one of these clients, you can download and install them from the Microsoft Download Center.
Microsoft Cloud App Security To display information from Microsoft Cloud App Security, configure Azure Information Protection integration.
For the Discovery and risk report:

- To display data from on-premises data stores, you have deployed at least one instance of the Azure Information Protection scanner

- To display data from Windows 10 computers, they must be a minimum build of 1809, you are using Microsoft Defender Advanced Threat Protection (Microsoft Defender ATP), and you have enabled the Azure Information Protection integration feature from Microsoft Defender Security Center
For installation instructions for the scanner, see Deploying the Azure Information Protection scanner to automatically classify and protect files.

For information about configuring and using the Azure Information Protection integration feature from Microsoft Defender Security Center, see Information protection in Windows overview.
For the Recommendations report:

- To add a new data repository from the Azure portal as a recommended action, you must be using a version of the Azure Information Protection scanner that is configured in the Azure portal
To deploy the scanner, see Deploying the Azure Information Protection scanner to automatically classify and protect files.

Permissions required for Azure Information Protection analytics

Specific to Azure Information Protection analytics, after you have configured your Azure Log Analytics workspace, you can use the Azure AD administrator role of Security Reader as an alternative to the other Azure AD roles that support managing Azure Information Protection in the Azure portal.

Because this feature uses Azure Monitoring, role-based access control (RBAC) for Azure also controls access to your workspace. You therefore need an Azure role as well as an Azure AD administrator role to manage Azure Information Protection analytics. If you're new to Azure roles, you might find it useful to read Differences between Azure RBAC roles and Azure AD administrator roles.

Details:

  1. One of the following Azure AD administrator roles to access the Azure Information Protection analytics blade:

    • To create your Log Analytics workspace or to create custom queries:

      • Azure Information Protection administrator
      • Security administrator
      • Compliance administrator
      • Compliance data administrator
      • Global administrator
    • After the workspace has been created, you can then use the following roles with fewer permissions to view the data collected:

      • Security reader
      • Global reader

    Note

    You cannot use the Azure Information Protection administrator role or the Global reader role if your tenant is on the unified labeling platform.

  2. In addition, you need one of the following Azure Log Analytics roles or standard Azure roles to access your Azure Log Analytics workspace:

    • To create the workspace or to create custom queries, one of the following:

      • Log Analytics Contributor
      • Contributor
      • Owner
    • After the workspace has been created, you can then use one of the following roles with fewer permissions to view the data collected:

      • Log Analytics Reader
      • Reader

Minimum roles to view the reports

After you have configured your workspace for Azure Information Protection analytics, the minimum roles needed to view the Azure Information Protection analytics reports are both of the following:

  • Azure AD administrator role: Security reader
  • Azure role: Log Analytics Reader

However, a typical role assignment for many organizations is the Azure AD role of Security reader and the Azure role of Reader.

Storage requirements and data retention

The amount of data collected and stored in your Azure Information Protection workspace will vary significantly for each tenant, depending on factors such as how many Azure Information Protection clients and other supported endpoints you have, whether you're collecting endpoint discovery data, you've deployed scanners, the number of protected documents that are accessed, and so on.

However, as a starting point, you might find the following estimates useful:

  • For audit data generated by Azure Information Protection clients only: 2 GB per 10,000 active users per month.

  • For audit data generated by Azure Information Protection clients, scanners, and Microsoft Defender ATP: 20 GB per 10,000 active users per month.

If you use mandatory labeling or you've configured a default label for most users, your rates are likely to be significantly higher.

Azure Monitor Logs has a Usage and estimated costs feature to help you estimate and review the amount of data stored, and you can also control the data retention period for your Log Analytics workspace. For more information, see Manage usage and costs with Azure Monitor Logs.

Configure a Log Analytics workspace for the reports

  1. If you haven't already done so, open a new browser window and sign in to the Azure portal with an account that has the permissions required for Azure Information Protection analytics. Then navigate to the Azure Information Protection blade.

    For example, on the hub menu, click All services and start typing Information in the Filter box. Select Azure Information Protection.

  2. Locate the Manage menu options, and select Configure analytics (Preview).

  3. On the Azure Information Protection log analytics blade, you see a list of any Log Analytics workspaces that are owned by your tenant. Do one of the following:

    • To create a new Log Analytics workspace: Select Create new workspace, and on the Log analytics workspace blade, supply the requested information.

    • To use an existing Log Analytics workspace: Select the workspace from the list.

    If you need help with creating the Log Analytics workspace, see Create a Log Analytics workspace in the Azure portal.

  4. If you have Azure Information Protection clients (classic), select the checkbox Enable deeper analytics into your sensitive data if you want to store the actual data that's identified as being a sensitive information type. For more information about this setting, see the Content matches for deeper analysis section on this page.

  5. Select OK.

After the workspace is configured, do the following if you publish sensitivity labels in one of the following management centers: Office 365 Security & Compliance Center, Microsoft 365 security center, Microsoft 365 compliance center:

  • In the Azure portal go to Azure Information Protection > Manage > Unified labeling, and select Publish.

    Select this Publish option every time you make a labeling change (create, modify, delete) in your labeling center.

You're now ready to view the reports.

How to view the reports

From the Azure Information Protection blade, locate the Dashboards menu options, and select one of the following options:

  • Usage report (Preview): Use this report to see how your labels are being used.

  • Activity logs (Preview): Use this report to see labeling actions from users, and on devices and file paths. In addition, for protected documents, you can see access attempts (successful or denied) for users both inside and outside your organization, even if they don't have the Azure Information Protection client installed

    This report has a Columns option that lets you display more activity information than the default display. You can also see more details about a file by selecting it to display Activity Details.

  • Data discovery (Preview): Use this report to see information about labeled files found by scanners and supported endpoints.

    Tip: From the information collected, you might find users accessing files that contain sensitive information from location that you didn't know about or aren't currently scanning:

    • If the locations are on-premises, consider adding the locations as additional data repositories for the Azure Information Protection scanner.
    • If the locations are in the cloud, consider using Microsoft Cloud App Security to manage them.
  • Recommendations (Preview): Use this report to identify files that have sensitive information and mitigate your risk by following the recommendations.

    When you select an item, the View data option displays the audit activities that triggered the recommendation.

How to modify the reports and create custom queries

Select the query icon in the dashboard to open a Log Search blade:

Log Analytics icon to customize Azure Information Protection reports

The logged data for Azure Information Protection is stored in the following table: InformationProtectionLogs_CL

When you create your own queries, use the friendly schema names that have been implemented as InformationProtectionEvents functions. These functions are derived from the attributes that are supported for custom queries (some attributes are for internal use only) and their names will not change over time, even if the underlying attributes change for improvements and new functionality.

Friendly schema reference for event functions

Use the following table to identify the friendly name of event functions that you can use for custom queries with Azure Information Protection analytics.

Column name Description
Access A protected document was successfully opened, identified by file name if it is tracked, or ID if not tracked.
AccessDenied A protected document was denied access, identified by file name if it is tracked, or ID if not tracked.
Time Event time: UTC in format YYYY-MM-DDTHH:MM:SS
User User: Format UPN or DOMAIN\USER
ItemPath Full item path or email subject
ItemName File name or email subject
Method Label assigned method: Manual, Automatic, Recommended, Default, or Mandatory
Activity Audit activity: DowngradeLabel, UpgradeLabel, RemoveLabel, NewLabel, Discover, Access, RemoveCustomProtection, ChangeCustomProtection, or NewCustomProtection
LabelName Label name (not localized)
LabelNameBefore Label name before change (not localized)
ProtectionType Protection type [JSON]
{ 
"Type": ["Template", "Custom", "DoNotForward"],
  "TemplateID": "GUID"
 }
ProtectionBefore Protection type before change [JSON]
InformationTypesMatches JSON array of SensitiveInformation found in data where an empty array means no information types found, and null means no information available
MachineName FQDN when available; otherwise host name
DeviceRisk Device risk score from WDATP when available
Platform Device platform (Win, OSX, Android, iOS) 
ApplicationName Application friendly name
AIPVersion Version of the Azure Information Protection client that performed the audit action
TenantId Azure AD tenant ID
AzureApplicationId Azure AD registered application ID (GUID)
ProcessName Process that hosts MIP SDK
LabelId Label GUID or null
IsProtected Whether protected: Yes/No
ProtectionOwner Rights Management owner in UPN format
LabelIdBefore Label GUID or null before change
InformationTypesAbove55 JSON array of SensitiveInformation found in data with confidence level 55 or above
InformationTypesAbove65 JSON array of SensitiveInformation found in data with confidence level 65 or above
InformationTypesAbove75 JSON array of SensitiveInformation found in data with confidence level 75 or above
InformationTypesAbove85 JSON array of SensitiveInformation found in data with confidence level 85 or above
InformationTypesAbove95 JSON array of SensitiveInformation found in data with confidence level 95 or above
DiscoveredInformationTypes JSON array of SensitiveInformation found in data and their matched content (if enabled) where an empty array means no information types found, and null means no information available
ProtectedBefore Whether the content was protected before change: Yes/No
ProtectionOwnerBefore Rights Management owner before change
UserJustification Justification when downgrading or removing label
LastModifiedBy User in UPN format who last modified the file. Available for Office and SharePoint Online only
LastModifiedDate UTC in format YYYY-MM-DDTHH:MM:SS: Available for Office & SharePoint Online only

Examples using InformationProtectionEvents

Use the following examples to see how you might use the friendly schema to create custom queries.

Example 1: Return all users who sent audit data in the last 31 days
InformationProtectionEvents 
| where Time > ago(31d) 
| distinct User 
Example 2: Return the number of labels that were downgraded per day in the last 31 days
InformationProtectionEvents 
| where Time > ago(31d) 
| where Activity == "DowngradeLabel"  
| summarize Label_Downgrades_per_Day = count(Activity) by bin(Time, 1d) 
 
Example 3: Return the number of labels that were downgraded from Confidential by user, in the last 31 days

InformationProtectionEvents 
| where Time > ago(31d) 
| where Activity == "DowngradeLabel"  
| where LabelNameBefore contains "Confidential" and LabelName !contains "Confidential"  
| summarize Label_Downgrades_by_User = count(Activity) by User | sort by Label_Downgrades_by_User desc 

In this example, a downgraded label is counted only if the label name before the action contained the name Confidential and the label name after the action didn't contain the name of Confidential.

Next steps

After reviewing the information in the reports, if you are using the Azure Information Protection client, you might decide to make changes to your Azure Information Protection policy. For instructions, see Configuring the Azure Information Protection policy.

If you have a Microsoft 365 subscription, you can also view label usage in the Microsoft 365 compliance center and Microsoft 365 security center. For more information, see View label usage with label analytics.