Overview of optional connected experiences in Office
If you're an admin, see Use policy settings to manage privacy controls for Office 365 ProPlus to learn how to give or restrict your users’ ability to use optional connected experiences.
It is important to know that these optional cloud-backed services are not covered by your organization's license with Microsoft. Instead, they are licensed directly to you. By using these optional cloud-backed services, you also agree to the terms of the Microsoft Services Agreement and privacy statement. Depending on which service you use, additional terms may also apply. In most cases, there is no fee to use these services. If a fee does apply (as may be the case with some Office add-ins available to you for download through Office Store), you will be clearly informed prior to use.
Experiences that rely on Bing
Some cloud-backed services are powered by Microsoft Bing. Microsoft Bing is a separate business to Office 365 ProPlus and is managed independently of Office 365 ProPlus by Microsoft. The experiences it powers in Office 365 ProPlus applications are: 3D Maps, Map Charts, Insert Online Pictures, Insert Online 3D Models, PowerPoint QuickStarter, Researcher and Smart Lookup. These experiences are licensed to you under the terms of the Microsoft Services Agreement and covered by the privacy statement. Any search queries you provide to the Office 365 ProPlus organization while using these services are sent to Microsoft Bing. They are not linked to you by the Bing organization.
Experiences that rely on LinkedIn
Note: The privacy setting described below does not control experiences that require you to connect your LinkedIn account to your Microsoft work or school account. To control these type of experiences (such as the LinkedIn information on a profile card in Outlook), see Connect your LinkedIn and Microsoft accounts.
Experiences that rely on other Microsoft-owned online services and/or services owned by third-parties
Insert online video
Research connects to cloud-backed services to obtain dictionary, thesaurus, translation and word lookup results. When you use this experience, it connects to Microsoft-owned services by default and the Microsoft Services Agreement and privacy statement apply. Research allows you to add other service providers. If you decide to use another service provider, additional terms may apply.
Research is different than Researcher. In newer versions of Office, another experience called Researcher is available in addition to Research. Researcher is a newer service, powered by Bing, and is discussed above under Experiences that rely on Bing.
Weather Bar in Outlook
The Weather Bar in Outlook displays weather forecasts for geographic locations you choose. During use, the Weather Bar in Outlook connects to MSN Weather by default. MSN is owned by Microsoft and the terms of the Microsoft Services Agreement and Microsoft privacy statement apply. When you use the Weather Bar with MSN Weather, Microsoft does not detect your location and the cities that you choose to display are not linkable to you. You may change this default setting to connect to other weather service providers. If you decide to use another weather service provider, you will need to check the privacy statement and license terms of that provider to know which terms apply.
Experiences that allow you to submit feedback
Help > Feedback
When you go to Help > Feedback and provide feedback or elect to respond to one of our “We’d love your feedback” survey requests when using an Office 365 ProPlus application, the information you provide is sent to Microsoft and the terms of the Microsoft Services Agreement and privacy statement apply. When you submit feedback using the Feedback button, you may optionally submit your email address and/or a screenshot of your screen. This is not required information.
Outlook is a an exception
Help > Feedback in Outlook is different than Help > Feedback in other Office 365 ProPlus applications. When you submit feedback using Help > Feedback in Outlook, you allow Microsoft to collect Outlook logs to address potential performance issues. These logs may contain personal information such as your name, email address, contents of your email or search terms. This service is provided to you through your organization’s license with Microsoft. As a result, if you choose to submit feedback via the Feedback button in Outlook, you do not need to enter into a separate agreement with Microsoft and the privacy setting described in this article does not apply.
Help > Suggest a Feature
How to determine if your admin has given you the ability to use optional connected experiences
To determine whether your admin has given you the ability to use any optional connected experiences in your Office 365 ProPlus application on a Windows device, go to File > Account > Account Privacy and select Manage Settings. If your admin has not given you control, you will see a message that states, “Your organization’s admin manages your privacy settings and has decided to disable optional connected experiences.”
Your privacy settings
If your admin has given you the ability to use optional connected experiences in your Office 365 ProPlus application on a Windows device, you can go to File > Account > Account Privacy and select Manage Settings to manage your settings at any time. When enabled, you will have the option to use the services described in this article when you want to use them. When disabled, they will not be accessible.
When you use any of the optional cloud-backed services described in this article, Microsoft may collect diagnostic data (such as usage data, error and performance data) about the performance of the experience when you used it. This diagnostic data may contain "personal data" as defined by Article 4 of the European GDPR. All diagnostic data Microsoft collects during the use of any Office 365 ProPlus applications and services is pseudonymized as defined in ISO/IEC 19944:2017, (section 8.3.3 ) standard.
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