How to: Plan for New Demand Order by Order
This planning task can be performed in the Order Planning window, which displays all new demand along with availability information and suggestions for supply. It provides the visibility and tools needed to effectively plan demand from sales lines and component lines and then create different types of supply orders directly.
You can enter the Order Planning window in two ways depending on your focus: From an order that you want to plan for specifically or in batch mode because you want to plan for all and any new demand.
To plan for new production order demand
- Choose the icon, enter Planned Production Orders, and then choose the related link. (You can perform these steps for planned, firm planned, or released production orders).
- Open the production order you want to plan for, and then choose the Planning action.
- In the Order Planning window, choose the Calculate Plan action.
The window displays planning lines according to the view filter Production Demand, meaning unfulfilled component lines of all existing production orders. Demand for only the one production order is not shown because it is necessary to plan for one production order with an overview of demand for potentially earlier components lines. Planning lines for the production order in context are expanded.
To plan for any new demand
Choose the icon, enter Order Planning, and then choose the related link.
In the Order Planning window, choose the Calculate Plan action.
Choose the Expand (+) button in front of the date in the Demand Date field to see the underlying planning lines that represent demand lines with insufficient availability.
For each expanded planning line, that is, demand line, you can see values in information fields at the bottom of the window.
Option Description Qty. on Other Locations Shows if the item exists on another location. You can then look up and select it. Substitutes Exist Shows if a substitute item is created for the item. You can then look up and select it. Note that this feature only applies to components, that is, from demand lines of type Production. Quantity Available Shows the total availability of the item, that is, the Projected Available Balance. Earliest Date Available Shows the arrival date of an inbound supply order that can cover the needed quantity on a date later than the demand date.
In the Replenishment System field, select which type of supply order to create.
The default value is that of the item card, or SKU card, but you can change it to one of three options:
Option Description Purchase Creates a purchase order. Transfer Creates a transfer order. Prod. Order Creates a production order.
In the Supply From field you must select a value according to the selected replenishment system.
If the field is not filled in, the system will display an error message when you use the Make Supply Order function, and no supply order will be created for the planning line in question. This, however, is not the case if the replenishment system is Prod. Order.
From the Supply From field, you can look up in the relevant list and select where the supply should come from:
- If replenishment system is Purchase, the look-up button in this field looks up in the Item Vendor Catalog window.
- If replenishment system is Transfer, the look-up button in this field looks up in the Location List window.
In case the item exists in another location, the Qty. on Other Location field at the bottom shows a value and you can then look up and select the location from which the item should be supplied when you make the transfer order.
If a substitute exists for the demanded item, the Substitute Exists field is set to Yes, and you can then look up to the Item Substitution Entries window and select the substitute.
Select the Reserve check box if you want to make a reservation between the supply order you are creating and the demand line that it is created for. It is empty by default.
You can only select this check box if the item has Optional or Always in the Reserve field on its item card.
In the Qty. to Order field, you can enter the quantity that will go on the supply order you are creating.
The default value is the same quantity as that in the Needed Quantity field. But you may decide to order more or less than this quantity based on your knowledge of the demand situation. If, for example, you see in the Order Planning window that several unrelated demand lines are for the same purchased item, and they are due around the same date, you can consolidate these by entering the total needed quantity in the Qty. to Order field of one line, and then delete the other, obsolete planning lines for that item.
In the Due Date and Order Date fields, you can enter the dates that should apply to the created supply orders.
These two fields are interrelated according to the Default Safety Lead Time field, which can be found in the Manufacturing Setup window. By default, the due date is the same as the demand date, but you can change this as you like.
If you enter a date later than the demand date, you will receive a warning message.
To make supply orders
Choose the icon, enter Planned Production Orders, and then choose the related link. You can perform these steps for a planned, firm planned, or released production order.
Open the production order you want to plan for, and then choose the Planning action.
Place the cursor on a relevant planning line, and then choose the Make Orders action.
In the Make Supply Orders window, on the Order Planning FastTab, in the Make Orders for field, select one of the following options.
Option Description The Active Line Make a supply order only for the line where the cursor is placed. The Active Order Make supply orders for all lines in the order where the cursor is placed. All Lines Make supply orders for all lines in the Order Planning window.
On the Options FastTab, define what kind of supply orders, or requisition worksheet lines, should be made.
The settings you last made in the Make Supply Orders window will be saved under your user ID so that they are the same the next time you use the window.
Choose the OK button to make the suggested supply orders or requisition worksheet lines.
You have now planned for the unfulfilled demand by making respective supply orders. Details about specific work flows when using the Order Planning window would depend on a company’s internal policies.
When you have finished your planning work in the Order Planning window, for example defined an alternative way to supply the quantity, you can proceed to create supply orders for one or more of the planning lines.
The supply orders you create may introduce new dependent demand, for example for underlying production orders, and you should therefore choose Calculate Plan again to find and resolve this before moving down the list.