Carta de Porte packing slips and transfer orders in the Mexican version

Article
12/06/2023

Mexican companies must be able to print and send Carta de Porte-compliant packing slips and transfer orders electronically as Comprobante Fiscal Digital por Internet (CFDI) files. As of December 1, 2021, the Waybill (Carta de Porte) complement is mandatory for taxpayers who transport goods and merchandise in the national territory. Business Central supports CFDI and Carta de Porte so that you can print packing slips and transfer orders that have the required digital signature. The driver can then show the printed document if they're requested to do so.

Important

The documents must include a digital signature, which requires a connection to a PAC, which is an authorized service provider appointed by the Mexican tax authorities (SAT). For more information, see Set Up PAC Web Services.

Also, as of January 2022, you must update the Carta de Porte catalogs that define the various codes. Microsoft provides a downloadable package at this location that you can import using RapidStart Services. For more information, see Importing Business Data from Other Finance Systems. Alternatively, if you only use very few codes, you can update the current catalogs manually.

Get started

Before you can use Business Central for Carta de Porte-compliant shipments and transfer orders, you must obtain the appropriate certification, digital stamp, and control numbers from the tax authorities. You must install the certificate on the computer where the CFDI files are generated. For more information, see Set Up Electronic Invoicing. For information about SAT certificates and keys, see the Servicio de Administracíon Tributaria website.

You also must specify the web services that you use to communicate with the PAC in order to obtain digital stamps. For more information, see Set Up PAC Web Services.

Important

SAT has certified more than one PAC in Mexico, and you must obtain the appropriate information to communicate with the PAC of your choice.

You must add information about STC permissions to your company information. You must also fill in more information about the vehicles that you use to transport items around, if this is something that your company does internally as opposed to using an external party. Finally, you must configure each item card to include the required information about item classification, hazardous material, and packaging type. Business Central online is preconfigured to include the relevant catalogs that SAT provides so that you can fill in the various fields.

To add SCT permission to company information

Choose the icon, enter Company Information, and then choose the related link.
On the Company Information page, on the Shipping FastTab, in the SCT Permission Type field, choose the relevant type of motor transport used for the transfer of goods or merchandise by your company. The Secretaria de Comunicaciones y Transportes define the types.
In the SCT Permission No. field, specify the relevant permission number that is issued by the Secretaria de Comunicaciones y Transportes.

To set up locations for Carta de Porte

Choose the icon, enter Locations, and then choose the related link.
On the Locations page, choose the location that you want to update, and then, on the Location Card page, fill in the fields on the Electronic Document FastTab. Hover over a field to read a short description.

For example, the ID Ubicacion field specifies a six-digit code that is unique for this particular location. Then, when you post a shipment that includes this location, that code is prefixed with OR if the location is the starting point for the transport. If the location is the destination point, the code is automatically prefixed with DE.
Repeat step 2 for any other locations that you want to configure for Carta de Porte.

To set up vehicles for transportation

Choose the icon, enter Fixed Assets, and then choose the related link.
On the Fixed Assets page, add or edit the relevant vehicles.

Tip

The relevant fields are on the Electronic Document FastTab. Hover over a field to read a short description.

To configure items

Choose the icon, enter Items, and then choose the related link.
On the Items list page, choose each relevant item, and then, on the Inventory FastTab, fill in the following fields. Hover over a field to read a short description..
- SAT Item Classification
- SAT Hazardous Material
- SAT Packaging Type

Create sales documents and generate packing slips and transfer orders with Carta de Porte

When you create a document such as a sales order, you must fill in the fields on the Electronic Document FastTab, including information about your insurance company. Hover over a field to read a short description.

For each line on the document, you must also specify the Custom Transit Number field. This field specifies the number of the petition that protects the importation of the goods in the following format:

The last two digits of the validation year followed by two spaces
Two digits of the customs office followed by two spaces
Four digits of the number of the patent followed by two spaces
One digit corresponding to the last digit of the current year, except if a consolidated motion is initiated in the immediately preceding year or the original motion for a rectification
Six digits of the progressive numbering by customs

Then, when you post the shipment, the required information is carried forward to the posted sales shipment. You can then send or print the document that now includes the Carta de Porte information.

Tip

The same applies when you create and post a transfer order. For more information, see Transfer Inventory Between Locations.