When you make payments to vendors or reimbursements to employees, you post the related payment lines in the Payment Journal window. You can use the Suggest Vendor Payments function to find vendor payments that are due. You can also use the Vendor - Summary Aging report to get an overview of due vendor payments.
From the payment journal, you can print computer checks or record when checks are written. If you select Computer Check in the Bank Payment Type field, then any lines representing checks must be printed before the payment journal can be posted.
When the payments are posted, you can export them to a bank file for upload to your bank for processing.
After the payments are made at your bank, you must apply them to their related open vendor or employee ledger entries. You can do this manually or by importing a bank statement file and applying the payments automatically. For more information, see Applying Payments Automatically and Reconciling Bank Accounts.
The following table describes a sequence of tasks, with links to the topics that describe them.
|Understand basic functions of the Payment Journal window, which is a based on the general journal, to prepare to post payments to vendors or employees.||Working with General Journals|
|Post payments to vendors and refunds to customers and optionally apply the payments to the related unpaid invoices/credit memos to close them as paid.||Record Payments and Refunds|
|Use a function in the Payment Journal window to suggest vendor payments according to selected criteria, such as due date, discount eligibility, and your liquidity.||Suggest Vendor Payments|
|Issue checks for vendor payments or customer refunds, either as print-outs or as computer checks. Void checks before or after posting.||Make Check Payments|
|Make electronic payments by exporting payments to a bank file that you upload to your bank for processing, including EFT (electronic funds transfer) in North America.||Make Electronic Payments|
|Make electronic payments according to the EU SEPA Credit Transfer standard.||Making Payments with Bank Data Conversion Service or SEPA Credit Transfer|
|Pay the vendor by cash or check, and post the payment when you post the invoice.||Settle Purchase Invoices Promptly|
|Reimburse employees for personal expenses during business activities by making payment to their bank account.||Record and Reimburse Employees' Expenses|
|Make sure that your bank only clears validated checks and amounts by sending them a file that contains vendor, check, and payment information.||Export a Positive Pay file|