Reverse journal posting

Important

Dynamics 365 for Finance and Operations has evolved into purpose-built applications to help you manage specific business functions. For more information about these changes, see Dynamics 365 Licensing Guide.

This topic describes capabilities Microsoft Dynamics 365 Finance that allows you to reverse an entire journal, or reverse one or more vouchers from the voucher transaction list, regardless of their origin.

Reversing journals

You can reverse journal lines individually. With reverse journal posting, you can also reverse an entire financial journal. To reverse a journal:

  • Open the financial journal and filter on posted journals.
  • Select the Reverse menu at the top of the page.
  • You will see the total number of vouchers and voucher lines as well as the total amount of the lines being reversed
  • Select Yes to use the existing transaction dates or No to enter a new one. In some cases, the period of the original transaction may be closed and you must enter a new transaction date for the reversal.
  • If you select No, enter a transaction date for the reversal.
  • Enter a comment that you want added to the reversal transaction.
  • Select the Reverse button.

The transactions will be reversed.

If the voucher contains more than 100 lines, the reversal process will run using the batch process. You can review the results by viewing the comments in the batch job. Any transactions that couldn't be reversed will be listed in the batch job history.

If the voucher contains 100 lines or fewer, the reversal process will run immediately. The results will be presented in a dialog box that shows any voucher that could not be reversed, along with the reason why it could not be reversed. Select OK to close the dialog box.

Reversing vouchers from the voucher transaction list.

You can also reverse vouchers from the Voucher transaction list across all subledgers. In addition, you can reverse more than one voucher at a time.

To reverse one or more vouchers:

  • Select the Reverse menu at the top of the page
  • You will see the total number of vouchers and voucher lines as well as the total amount of the lines being reversed.
  • Select Yes to use the existing transaction dates or No to enter a new one. In some cases, the period of the original transaction may be closed and you must enter a new transaction date to reverse it.
  • If you select No, enter a transaction date for the reversal.
  • Enter a comment to describe the reversal transaction.
  • Select the Reverse button.

The transactions will be reversed.

If there are more than 100 voucher lines, the reversal process will run using the batch process. You can review the results by viewing the comments in the batch job. Any transactions that couldn't be reversed will be noted in the batch job history.

If the number of voucher lines is 100 lines or fewer, the reversal process will run immediately. The results will display in a dialog box that shows any voucher that couldn't be reversed, along with the reason why. Select OK to close the dialog box.

Transactions can be reversed only if they meet the business rules for reversing them. Vendor payments cannot be reversed using the capability described in this topic. Vendor payments must be reversed by following the steps listed in Reverse a vendor payment.