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Generate a Traceable goods operation report (Russia)

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Goods traceability is a system for recording and storing information about goods that are imported from other countries or regions. The goal is to control imported goods from the importer to the buyer, and to reduce the share of illegally imported goods.

The action of this system begins the moment that imported goods enter the territory of the Russian Federation. It ends when those goods are disposed of through sale to an individual, recycling, transfer to production, or export.

This topic guides you through the process of setting up your Microsoft Dynamics 365 Finance environment to generate the electronic file for the report for Russia about operations that involve traceable goods (the Traceable goods operation report).

Set up and generate a Traceable goods operation report

To set up and generate a Traceable goods operation report for Russia, complete the following tasks:

  1. Import Electronic reporting (ER) configurations.
  2. Set up application-specific parameters for the Traceable goods operation report.
  3. Download and import the data package for electronic messages.
  4. Set up a category hierarchy, financial reasons, and fixed assets for traceable goods.
  5. Generate a Traceable goods operation report in electronic format

Import ER configurations

  • Go to Workspaces > Electronic reporting, and import the latest versions of the following ER formats under Products turnover model:

    • Traceable goods operations 5.02 XML (RU)
    • Traceable goods operations 5.02 Excel (RU)
    • Traceable goods operations model mapping (RU)

For more information, see Download ER configurations from the Global repository of Configuration service.

Set up application-specific parameters for the Traceable goods operation report

Note

We recommend that you enable the Use application specific parameters from previous versions of ER formats feature in the Feature management workspace. When this feature is enabled, parameters that are configured for an earlier version of an ER format automatically become applicable for a later version of the same format. If this feature isn't enabled, you must explicitly configure application-specific parameters for each format version. This feature is available in the Feature management workspace as of Finance version 10.0.23. For more information about how to set up the parameters of an ER format for each legal entity, see Set up the parameters of an ER format per legal entity.

Follow these steps to define which operations are related to vendor accounts/vendor posting profiles/vendor groups, customer accounts/customer posting profiles/customers, inventory journal names, and fixed asset reason codes so that you can generate the Traceable goods operation report.

  1. In the Electronic reporting workspace, select Reporting configurations.

  2. Select the Traceable goods operations 5.02 XML (RU) configuration, and then, on the Action Pane, select Configuration > Application specific parameters setup.

  3. On the Application specific parameters page, on the Lookups FastTab, select $VendorsLookup/$VendPostingProfilesLookup/$VendGroupsLookup, $CustomersLookup/$CustGroupsLookup/$CustPostingProfilesLookup, $InventoryJournalNamesLookup, or $FixedAssetReasonCodeLookup.

  4. On the Conditions FastTab, set the following fields to associate the Vendor accounts/Vendor posting profile/Vendor groups, Customer accounts/Customer posting profile/Customer groups, Inventory journal names, or Fixed asset reason codes lookup and report operations.

    Field Description
    Lookup result Select the operation value for each lookup (Vendor accounts/Vendor posting profile/Vendor groups, Customer accounts/Customer posting profile/Customer, Inventory journal names, or Fixed asset reason codes) as required.
    Name Select Vendor accounts/Vendor posting profile/Vendor groups, Customer accounts/Customer posting profile/Customer, Inventory journal names, or Fixed asset reason codes.

  5. Create two new lines where the operation is 00. On one line, enter Blank in the Name field. On the other line, enter Not blank in the Name field. These lines help prevent errors when the report is generated.

  6. In the State field, select Completed.

  7. On the Action Pane, select Export to export the settings of the application-specific parameters.

Download and import the data package for electronic messages

Electronic messaging (EM) functionality is provided to maintain the different processes that are used in electronic reporting for different document types. For more information about electronic messages, see Electronic messaging.

Note

Some of the data entity records in the package include a link to ER configurations. Before you start to import the data entities package, import ER configurations into Finance.

  1. In Microsoft Dynamics Lifecycle Services (LCS), in the Shared asset library, select Data package as the asset type, and then download Traceable goods operations 5.02. The downloaded file is named Traceable goods operations 5.02.zip.
  2. In Finance, in the Data management workspace, select Import.
  3. On the Import FastTab, in the Group name field, enter a name for the job.
  4. On the Selected entities FastTab, select Add file.
  5. In the Add file dialog box, verify that the Source data format field is set to Package, select Upload and add, and then select the zip file that you downloaded earlier.
  6. Select Close.
  7. After the data entities are uploaded, on the Action Pane, select Import.
  8. Go to Tax > Inquiries and reports > Electronic messages > Electronic messages, and validate the electronic message processing that you imported.

For more information about how to use the Data management framework, see Data management.

Set up a category hierarchy, financial reasons, and fixed assets for traceable goods

  • If a category hierarchy isn't already set up, create one, and relate it to the Traceability hierarchy category hierarchy type. For more information, see Create a hierarchy of product classification. Then use this category hierarchy to classify traceable products (traceable goods). For more information, see Classify a product using category hierarchies.
  • Set up financial reasons for fixed asset write-off transactions. Then use these reasons on the fixed asset journal lines and also in free text invoices when you sell a fixed asset.
  • For traceable fixed assets, the Traceable number field should be set on the Purchase or Sale FastTab. This field is automatically set if the GTD dimension is set when a fixed asset is purchased by using a purchase order. The item on the purchase order line is associated with a category hierarchy that has the Traceability hierarchy category hierarchy type. You can manually set the Traceable number field.

Generate a Traceable goods operation report in electronic format

Most operation codes on the Traceable goods operation report are entered based on the setting of application-specific parameters. Operations codes 09 and 10 are entered based on inventory transactions where the Reference field is set to Counting. Operation codes 01 and 12 are entered based on inventory transactions where the Reference field is set to Production line.

Note

You should sell a fixed asset only by using a free text invoice. Use different inventory journal names for the receipt and write-off of items.

Follow these steps to generate a Traceable goods operation report file.

  1. Go to Tax > Inquiries and reports > Electronic messages > Electronic messages.

  2. In the left pane, select the ОтчетОперПрТов 5.02 report format.

  3. On the Messages FastTab, select New.

  4. Select the message line that is created, enter a description, and then specify the start date and end date for the report. The end date is treated as the base date for financial reports.

  5. On the Messages FastTab, select Update status.

  6. In the Run processing dialog box, select OK.

  7. Validate that the message status is changed to Ready to generate.

  8. On the Messages FastTab, select Generate report.

  9. In the Electronic reporting parameters dialog box, enter the following information.

    Field Description
    Signatory type Specify who signs the profit tax declaration. Select either Taxpayer or Representative.
    First name, Middle name, Last name Enter the full name of the signatory.
    Representative document If you selected Representative as the signatory type, enter the document that confirms the representative's authority.
    Correction number Enter the number of the correction.
    Date from, Date to Enter the reporting date, if you didn't specify it in step 4.

    Note

    If you select Preview Traceable Goods operations 5.02 in the Action field, the system generates an Excel file, but the status isn't updated.

    When the report is generated, the status of the message is changed to Generated. If an error occurs while the report is being generated, the status of the message is changed to Technical error.

  10. Select OK.

  11. On the Action log FastTab, review all the user actions for the current message.

  12. To review the report that is generated, select Attachments in the upper-right corner of the page, and then select Open to open the file.

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