Create or edit opportunities in Dynamics 365 Sales Professional
In Dynamics 365 Sales Professional, an opportunity is a potential sale, like a lead, but with an opportunity you can forecast revenue, set a potential close date, and factor in a probability for the sale. You can also track contact information and information about the salesperson working on the opportunity. You must link a new opportunity to an existing account or contact.
If you’re following the sales process from start to finish, you qualify a lead to turn it into an opportunity.
You can create a new opportunity or convert one from a qualified lead without re-entering the data. When you convert a qualified lead to an opportunity, you can access the lead record, which includes activities, from the corresponding opportunity form. The preferred way is to create an opportunity from a lead. More information: Develop sales from lead to cash.
To create or edit an opportunity:
In the site map, select Opportunity.
If you’ve qualified a lead to an opportunity, open the opportunity from the list.
To create a new opportunity, on the command bar, select New.
In the opportunity form, make sure that your potential customer’s important details are captured. Most of the fields will be automatically populated from the lead record:
Topic. Interest in the opportunity, such as specific product details.
Contact. The contact associated with this opportunity.
Account. The account associated with this opportunity.
Purchase timeframe. The timeframe of when the account or contact is likely to purchase.
Budget Amount. Indicates the lead's potential available budget.
Probability. Indicates the likelihood of a sale occurring.
Purchase Process. Indicates whether the purchase process involves an individual or a committee.
Est. Close Date. An estimated date by which the opportunity is expected to close.
Est. Revenue. Opportunities with products added to them have their estimated revenue value calculated based on the base price, volume discounts, manual discounts, taxes, and other pricing modifications. When opportunities are saved, Dynamics 365 Sales Professional recalculates the estimated revenue value based on any changes to the products or product quantities associated with the opportunity.
In the Stakeholders section, select More Commands , and then select New Connection to add a contact as a stakeholder. A stakeholder is a key contact at the account who will be involved in decision-making.
In the Lookup Records dialog box, enter a name or select the Lookup icon to choose from a list of suggestions. When you've entered the name you want, select Add. To create a new contact, select New. By default, the contact you add is assigned the Stakeholder role. Select the role corresponding to the contact to choose a different role such as Decision Maker or Technical Buyer.
In the last pane, select the Sales team icon to open the Sales team tab. Select the More Commands button , and then select New Connection to add a member of the sales team (from your organization).
The “+ New” button on Connection sub-grids are supported only for the out-of-box “Stakeholders” and "Sales Team" views on the Opportunity entity. For any other Connection sub-grid or “Stakeholders” or "Sales Team" sub-grids that are based on custom views, the “+ New” button doesn't appear on the sub-grid. In such case, navigate to the Connection Associated view for the record and use the Connect button to create a new connection.
To save your changes, on the command bar, select Save.
Add products to your opportunity. For more information, see Add products to an opportunity.
Follow the process bar to move the opportunity to the next stage. In the Develop Opportunity stage, enter data for these fields:
Customer Need. Enter what interests the opportunity, such as specific product requirements.
Proposed Solution. Enter the plan for what your organization can offer the account, such as product details.
Identify Sales Team. Select the check box to indicate that you’ve included information about who in your organization will be involved in pursuing the opportunity.
Develop Proposal. Select the check box to indicate that you’ve included notes on how the account will be approached (optional).
In the Develop Opportunity stage, select Next.
The next step is to create and send a quote to your customer.
Recalculate an opportunity
When you add a product to an opportunity, the opportunity's estimated revenue value is calculated based on the price, discounts, taxes, and other pricing modifications for the product.
To change the estimated revenue value of an opportunity based on any changes to the associated products or product quantities, recalculate the opportunity.
In the list of opportunities, open the opportunity for which you want to recalculate the estimated revenue.
Go to the Product Line Items tab, and modify the list of products associated with the opportunity.
In the right section, verify that the Revenue field is set to System Calculated.
On the command bar, select Recalculate Opportunity.
Select Save or Save and Close.
Close an opportunity
Whether you win a sale or close an opportunity, you probably want to close it. You will have the option to reopen the opportunity later if it becomes a viable sale.
In the list of opportunities, open the opportunity you want to close.
On the command bar, select Close as Won or Close as Lost.
When you close the opportunity as Won, in the Close Opportunity pane, do the following, and select OK:
- In **Actual Revenue**, Verify the amount, and make changes, if necessary. - In **Description**, enter details about what contributed to winning this opportunity.
When you close the opportunity as Lost, in the Close Opportunity pane, do the following, and select OK:
- In **Competitor**, select a competitor you lost this opportunity to. - In **Description**, add more details around why the opportunity was lost.
If your system administrator has enabled custom fields on the Opportunity Close form, you may be required to fill in data in other fields as defined by your organization.