Track inbound voyages and shipping container journeys
The Inbound tracking page lets you track the progress of your voyages and shipping container journeys. Each voyage and journey is broken down by activities, each of which has its own row on the page. You can use the page to view and enter estimated dates and actual dates by activity.
Typically, depending on the setup in the Tracking control center, these activities automatically show the estimated landing date at the final destination. Also depending on the setup, the final date usually updates the delivery date or confirmed date on purchase order lines. For transfer order lines, you can set up the system to update the receipt date.
To open the Inbound tracking page, go to Landed cost > Tracking > Inbound tracking.
Filter the activities list
You can use the Voyage and Shipping container fields at the top of the Inbound tracking page to filter the page so that it shows only activities that are associated with the selected voyage and/or shipping container.
Update tracking information
To update the schedule for a voyage or journey, enter the start date for the first activity. The estimated end date of the last activity is then updated. The setup for each leg and journey template in the Tracking control center determines the estimated lead times. The estimated end dates use the lead time from the start date of the activity. Then, when the actual end date is recorded, the start date of the next activity is updated to the same date as the previous activity's actual end date. The actual lead time is updated so that comparison and analysis can be done. Additional notes can be entered in the Note field.
The order of the activities in the grid is determined by the order of the legs in the relevant journey template. If order of the legs in the attached journey changes, the tracking control also changes.
You can update the dates for all containers by selecting Update start date or Update actual end date on the Action Pane. Alternatively, you can enter the dates per container on the shipment. This approach allows for greater flexibility, because containers can be split in a multi-journey environment.
Buttons on the Action Pane
You can use the buttons on the Action Pane of the Inbound tracking page to work with inbound voyages and journeys. The following table describes the buttons that are available.
|Edit||Edit a voyage or shipping container journey.|
|New||Create a new voyage or shipping container journey.|
|Delete||Delete a selected voyage or shipping container journey.|
|Update start date||Update the start date of an activity for all containers in a voyage. When the start date of a specific activity or leg of a journey is updated, the subsequent estimated start dates are updated based on the specified lead time.|
|Update actual end date||Update the end date of an activity for all containers in a voyage. When the end date of a specific activity is updated, the subsequent activities are updated based on the specified lead time.|
|Add activities||Manually add an activity to a voyage. For example, you might add a fumigation activity. The addition might cause the confirmed delivery date of the goods in the vessel or voyage to change. When an activity is added to the journey, the estimated days aren't entered until the start date of a journey leg is updated.|
Information and settings on the Overview tab
The Overview tab shows a list of all the activities that belong to the voyage and/or shipping container that is selected at the top of the page. The following table describes the fields that are available for each activity.
|Leg||The leg ID for the activity, as defined by the journey template.|
|Mode of delivery||The expected delivery method for the activity.|
|Activity||This field usually identifies the job or task that is associated with the activity. Typical examples include Sailing and Clearance.|
|Description||A longer description of the activity.|
|Start date||This field initially shows the estimated start date of the activity. However, after the previous activity's actual end date has been entered, it shows the actual start date. This field is used to determine the estimated end date, based on the lead time.|
|Estimated end date||The value of this field is calculated based on the start date and lead time. You won't usually edit the value directly.|
|Actual end date||A user should update this field as soon as possible after the activity has occurred. The actual lead time is then updated.|
|Estimated days||The estimated time (in days) that is required to complete the activity.|
|Actual days||The actual time (in days) that is required to complete the activity.|
|Note||Use this field to add miscellaneous notes and details about the activity.|
Information and settings on the General tab
The General tab shows information about the leg that is selected on the Overview tab. Although it repeats some of the information that appears on the Overview tab, it also includes additional information about the selected leg.