Create an advanced ledger entry in the public sector

Public-sector organizations can use advanced ledger entries to create, adjust, and reverse ledger entries. For example, advanced ledger entries can be used to reclassify expenditures if invoices are mistakenly posted to the wrong account or project. This procedure was created using the PSUS demo company data in the public sector partition.

1. Go to General ledger > Journal entries > Advanced ledger entries.
2. Click New.
3. In the Accounting date field, enter a date.
4. In the Transaction text field, click the drop-down button to open the lookup.
5. In the list, click the transaction text for this advanced ledger entry.
6. In the Posting definition field, click the drop-down button to open the lookup.
7. In the list, click the Posting definition for this advanced ledger entry.
8. In the Reason code field, click the drop-down button to open the lookup.
9. In the list, click the Reason code for this advanced ledger entry.
10. In the Reason comment field, type a value.
11. Click OK.
12. Click Add line.
13. In the Project ID field, click the drop-down button to open the lookup.
14. In the list, click a project ID.
15. In the Project category field, click the drop-down button to open the lookup.
16. In the list, click a project category.
    • If you select the project category, the ledger account is entered automatically.
    • Add a debit or a credit amount to this line. If needed, click Add line to add more lines.
17. Click Save.