Create a vendor account

This procedure shows how to create a vendor account, and add an address and contact information. The procedure does not show how to populate all fields for purchasing and financial purposes. To learn more about those fields, please read the field descriptions. You can use this procedure in demo data company USMF or on your own data. Vendor accounts are typically created by a procurement professional or accounts receivable personnel.

Create a vendor account

  1. Go to Procurement and sourcing > Vendors > All vendors.
  2. Click New.
  3. In the Vendor account field, type a value.
    • The value may be populated automatically. If so, you can skip this step.
    • You can create vendor accounts for a person or organization. This will affect which fields are available. In this example, we’ll create a vendor account for an organization.
  4. In the Name field, enter or select a value.
    • If your vendor is an already a registered party in your system you can use drop down and select them in this field and the new vendor account will inherit the address and contact information that’s already registered.
  5. In the Group field, enter or select a value.
    • The vendor group is used to group vendors that have any of the following parameters in common: Terms of payment , settle period, inventory posting ledger accounts – including the sales tax group, default ledger accounts, product filter codes, or supply forecast configuration.
  6. In the Number of employees field, enter a number.
  7. In the Organization number field, type a value.

Add an address

  1. Expand the Addresses section.
  2. Click Add.
  3. In the Purpose field, enter or select a value.
    • You can select one or more purposes. These are used to select the correct address for a given purpose. For example, if the purpose is “Invoice” that address will be used when you send invoices.
  4. In the Name or description field, type a value.
  5. In the Country/region field, enter or select a value.
    • Enter the address details. The country/region that you selected will determine the fields you are presented with, corresponding to the address format for the country/region.
  6. Click OK.

Add contact information

  1. Click Add.
  2. In the Description field, type a value.
  3. In the Type field, select an option.
  4. In the Contact number/address field, type a value.
    • You can select the Primary check box if this is the primary contact.
  5. Click Save.
  6. Close the page.
  7. Close the page.