Create a one-time vendor and invoice (Public sector)

Applies To: Microsoft Dynamics AX 2012 R3

You might have a situation where you have to create an invoice for a new vendor with whom you have no regular relationship. When approval or a contract in the form of a purchase order is not required, you can quickly create an invoice at the same time as creating a record for the vendor. For example, you might have to pay referees or refunds, where a master vendor record does not exist.


This feature is available only if Microsoft Dynamics AX 2012 R3 Cumulative Update 8 is installed, and if the Public Sector configuration key is selected.

Create a single one-time vendor and invoice

Use this procedure to quickly create an invoice for a one-time-only vendor and a record for the vendor at the same time.


If you want to create multiple one-time vendors and invoices, see Import and create one-time vendors and invoices (Public sector).

  1. Click Accounts payable > Common > Vendor invoices > Open vendor invoices.

  2. On the Action Pane, in the New group, click Invoice, and then click One-time vendor and invoice.

  3. In the Create a one-time vendor and invoice form, in the Record type field, specify whether the vendor is a person or an organization.

  4. Fill out the other fields as necessary, and then click Create. The Vendor invoice form opens, displaying the vendor information.


    For fields in the Create a one-time vendor and invoice form that you don’t enter new values into, the vendor record you are creating uses values from the default one-time vendor account. That account is specified on the General tab in the Accounts payable parameters. To view the account details, go to the All vendors list page and double-click the vendor account number of the default one-time vendor.

See also

Key tasks: Vendor invoices